Administration Manager

Lindsay Australia Limited; City of Melbourne; On-site; AUD 90,000 - 110,000; Full time

Benefits offered by this job

Career development

Safety-first workplace

Employee discounts

Referral reward

Vehicle novated leasing

Training support

Job summary

Lindsay Australia Limited at Derrimut Depot in Melbourne seeks an experienced Administration Manager to lead a fast-paced admin team across 7 days. You will oversee transport administration, payroll, reporting and system processes, driving accuracy and continuous improvement.

Reporting to the 2IC Depot Manager, you will coach 6 staff, optimise resources, and partner with Depot Management to maximise site efficiency while maintaining safety and compliance across operations.

Qualifications

• Leadership experience in a similar role within temperature-controlled transport.
• Approachable leadership that builds trust and engages the team.
• Strong operational knowledge with pallet processes and despatch systems.
• Payroll, reporting, purchase orders and invoice approvals experience.
• Ability to manage multiple priorities under pressure and stay proactive.

Responsibilities

• Supervise and coordinate the administration team.
• Ensure adequate resourcing to meet operational demands.
• Oversee manifesting to ensure despatched loads are accurate.
• Manage driver debriefing when needed.
• Ensure accuracy of pallet administration and timely transactions.
• Become subject matter expert in administration systems and processes.
• Train and support new and current team members on systems and processes.
• Set clear performance expectations and manage outcomes.
• Lead from the front in a hands-on environment.
• Partner with Depot Management to maximise site efficiency.

Skills

Leadership

Transport administration

Payroll

Reporting

Systems knowledge

Tools

TruckMate

Job description

Derrimut Depot (Melbourne) is one of the busiest depots in the Lindsay Transport network - and we're looking for a highly experienced Administration Manager to step in and lead from the front.

With a 200-strong workforce and 24/7 operations, reporting to the 2IC Depot Manager, you'll oversee transport administration and lead a team of 6 working across the 7 days of operations. Driving accuracy and continuous performance improvement while keeping everything running smoothly in a fast-paced environment is core to success in this role.

As part of Lindsay Transport, Australia's largest fresh produce transporter, you'll play a key role in moving critical, temperature-controlled freight where timing and accuracy matter most.

This is a full-time role with real pace, responsibility, and the chance to make your mark in the nation's biggest temperature-controlled transport business.

What You'll Do:

• Supervise and coordinate the administration team
• Ensure adequate resourcing to meet operational demands
• Oversee manifesting to ensure accuracy of despatched loads
• Manage and when necessary, perform driver debriefing
• Ensure accuracy of pallet administration via manifesting and ensure timely processing of all transactions
• Become subject matter expert in all administration systems and processes.
• Train and support new and current team members on systems and processes
• Set clear performance expectations and manage outcomes
• Lead from the front in a hands-on environment
• Partner with the Depot Management team to maximise site efficiency

What You Bring:

• Experience in a similar leadership role, ideally within temperature-controlled transport.
• Approachable leadership style that builds trust and team engagement
• Strong operational knowledge, preferably including TruckMate, HACCP or cold-chain requirements and pallet processes
• Sound administration skills across daily and weekly reporting, payroll, purchase orders and invoice approvals
• A proactive, solutions-focused approach with the ability to manage competing priorities and remain effective under pressure
• Self-motivation, strong leadership presence and a genuine commitment to safety
• Ability to build strong relationships and engage a diverse workforce

What We Offer:

• Ongoing career development and transfer opportunities in our growing Australia-wide business
• Supportive, safety-first and inclusive workplace culture
• Receive a Gift to celebrate your service milestones
• Get a $1500 reward for referring others to Lindsay
• Score a 40% discount on Ringers Western merch and 15% off Bridgestone Tyres
• Lease your next Vehicle pre-tax through our Novated Leasing partner
• Access to financial support to complete training & tickets

Equal Opportunity Employer:

The Lindsay Group is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, colour, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.

Lindsay Australia Limited is an integrated transport, logistics and rural supply company proudly working in partnership with Australian farmers at all levels of the supply chain. Our people understand the needs of our customers and have earned their trust to supply and deliver Australia-wide and beyond.

Lindsay Australia Limited is an integrated transport, logistics and rural supply company proudly working in partnership with Australian farmers at all levels of the supply chain. Our people understand the needs of our customers and have earned their trust to supply and deliver Australia-wide and beyond.

Perks and benefits Excellent growth and development opportunities Free onsite parking Competitive remuneration Discounts and benefits Employee Assistance Program Technology