Administration Coordinator — Luminos Service & Volunteers

Ruah; Perth; On-site; AUD 79,000 - 106,000; Full time

Benefits offered by this job

Salary & leave

EAP program

Journey Cover

Salary packaging

Community involvement

Parental leave

Job summary

Ruah is seeking an organised Administration Coordinator to support the Luminos service within Mental Health & Wellness at our Northbridge office. This newly created role provides vital administrative support to the Team Lead and the service team, including scheduling, data management and volunteer coordination.

You will work Monday to Friday, 9:00am to 5:00pm, in a full‑time permanent role with salary aligned to the Ruah Enterprise Agreement and SCHADS Level 4, plus leave and benefits.

Qualifications

• At least three (3) years' experience in a similar role providing administrative support to a small team.
• Advanced Microsoft Office skills and experience working with client management systems.
• Ability to work autonomously with minimal supervision.
• Excellent communication and interpersonal skills with staff, volunteers and clients.
• Experience handling sensitive information and mental health considerations.

Responsibilities

• Coordinate volunteer rosters and manage availability, cancellations and replacements.
• Maintain accurate volunteer records, attendance data and documentation.
• Provide administrative support to the Team Lead and Luminos team including scheduling and document management.
• Ensure data entry and information systems are up to date.
• Assist with funding, performance and program reporting requirements.
• Maintain records relating to volunteer participation and program outcomes.
• Support audits and compliance reporting.
• Build positive relationships with staff, volunteers and external stakeholders.
• Contribute to continuous improvement of administration and coordination processes.
• Support day-to-day operation of the Luminos service to enable frontline teams.

Skills

Organisational skills

MS Office

Client management systems

Autonomy

Communication

Interpersonal skills

Mental health sensitivity

Tools

Microsoft Office

Job description

Ruah is seeking an organised Administration Coordinator to support the Luminos service within Mental Health & Wellness at our Northbridge office. This newly created role provides vital administrative support to the Team Lead and the service team, including scheduling, data management and volunteer coordination.

You will work Monday to Friday, 9:00am to 5:00pm, in a full‑time permanent role with salary aligned to the Ruah Enterprise Agreement and SCHADS Level 4, plus leave and benefits.