Administration Coordinator

Bendigo Health; City of Greater Bendigo; On-site; AUD 3,678,000 - 4,067,000; Full time

Benefits offered by this job

Salary packaging

Generous annual leave

Flexible working arrangements

Staff gym and pool

Fitness passport program

Career development opportunities

Job summary

Bendigo Health is seeking an Administration Coordinator to lead the Health Information Services administrative team and support the HIS Administration Supervisor. This role includes on-call duties, invoicing, Kronos upkeep, rostering, and converting paper records to digital formats.

Ideal candidates are organized, people-focused, and committed to delivering high-quality support to clinical staff and services across Bendigo Health.

Qualifications

• Experience in health information or administrative leadership is desirable.
• Ability to coordinate day-to-day administration and rostering.
• Strong customer service and communication skills.

Responsibilities

• Lead day-to-day support of the HIS administration team.
• Assist the HIS Administration Supervisor with operations.
• Participate in on-call roster and Rostering.
• Process invoices and support Kronos upkeep and approvals.
• Coordinate staff workload and rostering responsibilities.
• Digitise paper medical records and audit electronic formats.

Skills

Administration

Leadership

Customer service

Tools

Kronos

Job description

• A rewarding career where your work has a genuine impact on people’s lives.
• Salary packaging benefits and generous annual leave entitlements
• The opportunity to join a major regional health service - Bendigo Health

The Position

Job Reference:4636

Position Title: Administration CoordinatorClassification: HS2 - HS21Salary per hour (exc. super): $2,670.72 - $2,952.48Hours per fortnight: 80 hours (including an ADO every 4 weeks)Employment Status: Ongoing Full Time

Other requirements: 2026 Flu Vaccination

An exciting opportunity is available to join Bendigo Health's Health Information Services Team. The Administration Coordinator is responsible for the day to day support and leadership of the Health Information Services (HIS) administration team, and providing assistance to the HIS Administration Supervisor.

This role encompasses participating in an on-call roster, completing invoices, assisting with Kronos upkeep and approvals, coordination of day-to-day staff workload and staff rostering responsibilities. The role also includes administrative processes associated with converting paper based medical records into digital format, including auditing electronic formats; customer service with contact with internal and external customers occurring via phone, fax, email and face to face interactions. It also involves being trained within the Emergency Department Health Information Support Officer (HISO) role. The Emergency Department has a wide and varied selection of responsibilities with the main focus of registrations and admissions of patients presenting to the Emergency Department and being a support service for the clinical team.

If you are organised, people-focused and passionate about making a difference, this role is for you!

Working with Bendigo Health

Bendigo Health are a leader in regional health care, combining outstanding services with a strong education, training and personal development culture.

Created by our community in the 1850s, we have a long, proud history of delivering excellent care to our community.

Our organisation is diverse, welcoming and committed to delivering our vision to be a trusted regional healthcare service recognised for delivering exceptional care, being a great place to work, and being deeply connected to our community.

Bendigo Health has around 5000 staff and a catchment area covering a quarter of the size of Victoria. The three main campuses of Bendigo Health are in Bendigo, with many services extended to regional settings including areas such as Mildura, Echuca, Swan Hill, Kyneton and Castlemaine.

We offer a fantastic range of benefits for our staff, including:

• Staff health and wellbeing programs
• Career development and education opportunities
• Generous salary packaging opportunities, to increase your take-home pay each fortnight
• Flexible Working Arrangements
• Use of staff gym and pool and access to other fitness facilities through fitness passport program

If successful for a position at Bendigo Health you must provide evidence of your full immunisation record as part of the on boarding process.

Your New Division

The Finance and Resources Division is responsible for financial functions, including reporting, budgeting, forecasting, performance monitoring and analysis, together with our procurement, materials management, facilities management, payroll and Public Private Partnership (PPP) functions. The division also includes Health Information Services with key roles in medical record management, clinical documentation, freedom of information, and external data reporting requirements. These are essential non-clinical services providing high-quality support, advice, monitoring and compliance functions. The team are focussed on delivering the strategic vision within their responsibilities and on assisting the organisation operationally.

Bendigo is one of Victoria’s largest regional cities making it a great city to live and work in. Bendigo provides services for the region’s population of over 320,000 and so the city offers excellent schools, shopping and cultural precincts, sporting facilities and various tertiary facilities. We can offer generous flexible working arrangements - giving you more time to enjoy the fantastic restaurants, beautiful parks, walking trails and wineries within our region.

Diversity and Inclusion

Bendigo Health is an Equal Opportunity Employer. We embrace diversity and social inclusion and encourage people from a diverse cultural background, people with disabilities and or Aboriginal or Torres Strait Islander people to apply.

Act with RespectX | We are proud to be a RespectX Accredited Employer. We have zero tolerance for sexual harassment, bullying and discrimination in our organisation. Learn more:

If you are an existing Bendigo Health employee, please ensure you apply with your Bendigo Health email address.

Need more information? Please contact Jane Tyack, Manager - HIS Service Deliveryon 03 5454 6***for a confidential discussion.