Administration Assistant – Unscheduled Care

NHS Ayrshire & Arran; Broadford; On-site; AUD 50,000 - 57,000; Full time

Job summary

NHS Highland is seeking an administrative support officer for the Unscheduled Care Service serving Broadford Hospital and Portree Hospital Urgent Care Centre on the Isle of Skye. The role involves office-based days in Broadford and Portree to support the Unscheduled Care Service on Skye.

You will join the Unscheduled Care Team delivering patient care and ensuring smooth operations. The role is dynamic and fast-paced with opportunities for development under guidance.

Qualifications

• Proficiency in Microsoft Office systems is essential.
• Experience in administrative support or similar role.
• Ability to manage and coordinate diaries and meetings.

Responsibilities

• Manage and co-ordinate Team Lead's diary.
• Coordinate meetings and other events.
• Prioritise incoming non-clinical workload.
• Compile meeting agendas and accompanying paperwork.
• Transcribe documents and manage file systems.
• Prioritise email inbox.
• Submit departmental returns, reports and correspondence.
• Answer general queries.

Skills

Microsoft Office

Administrative support

Diary management

Tools

Outlook

Job description

An opportunity has arisen to provide administrative support to the Unscheduled Care Service within the Isle of Skye.

The Unscheduled Care Service delivers Nursing and Advanced Practice patient care across both Broadford Hospital and Portree Hospital Urgent Care Centre. This post would include office-based days in both Broadford and Portree Hospital to support the Unscheduled Care Service here on Skye.

You will be part of the Unscheduled Care Team dedicated to providing excellent patient care and vital to the smooth running of the service. The post will be a fast, dynamic and varied.

Duties will include managing and co-ordinating Team Lead's diary; co-ordinate meetings and other events; forward planning and prioritisation of incoming non-clinical workload; compiling meeting agendas and prepare accompanying paperwork; transcribing documents and managing file systems; prioritise email inbox; submission of departmental returns; reports and correspondence and answer general queries.

Proficiency in Microsoft office systems is essential. A full induction will be provided with ongoing training opportunities appropriate to the role. You will be developing the role with the Team Leads guidance working towards a level of autonomy when established in post.

For further information regarding working and living on Skye, please visit the Work on Skye website by following this link: Home | Work On Skye

For any informal enquiries please contact: Graham Monro, Clinical Lead For Urgent Care Service, Skye and Lochalsh - [e-mail] or Pamela Scally, Integrated Team Manager - [e-mail]

This role does not meet the eligibility criteria for a Skilled Worker visa or a Health and Care Worker visa. NHS Highland is unable to provide candidates with a Certificate of Sponsorship (CoS).

NHS Scotland is committed to encouraging equality and diversity among our workforce and eliminating unlawful discrimination. The aim is for our workforce to be truly representative and for each employee to feel respected and able to give their best. To this end, NHS Scotland welcomes applications from all sections of society.