Administration Assistant

VenuesWest; Town Of Port Hedland; On-site; AUD 60,000 - 80,000; Full time

Job summary

WA Health is inviting applications for an Administration Assistant to provide essential secretarial and administrative support to the Senior Medical Officer at Hedland Health Campus. This permanent full-time role involves handling secretarial tasks, diary management, and coordination of meetings within a rural health setting.

The successful candidate will demonstrate excellent interpersonal and communication skills, strong MS Office proficiency, and a collaborative approach to supporting a busy

Qualifications

• Demonstrated interpersonal skills and communication skills (written and verbal).
• Sound secretarial and clerical skills including word processing and minute taking.
• Ability to use MS Office and other software packages.
• Proven organisational skills and ability to exercise discretion and initiative.
• Ability to work in a team environment and contribute to team goals.

Responsibilities

• Provide secretarial services and administrative support to the Senior Medical Officer at Hedland Health Campus.
• Draft and format documents, manage diaries and coordinate meetings.
• Take and transcribe minutes and handle general administrative tasks as required.

Job description

This is for a Permanent Full Time appointment.

Position Profile:

We are currently seeking to appoint an Administration Assistant.

This position provides secretarial services and administrative support to the Senior Medical Officer at the Hedland Health Campus.

Area Profile:

The WA Country Health Service (WACHS) is the largest country health system in Australia and one of thebiggest in the world, providing health services to approximately half a million people, including 45,000Aboriginal people, over a vast two and a half million square kilometre area. The organisation comprisesseven regions, with a strong network of public hospitals, health services and health centres located acrossrural and remote Western Australia. Our core business is the provision of quality, accessible health servicesto country WA residents and visitors.

Suitability Criteria:

Suitability recognises that a range of factors contribute to merit, including skills, knowledge, abilities, behaviours, ethical alignment and relevant operational requirements. The suitability requirements below are derived from the Job Description Form and define what will be assessed to determine your suitability for the role:

1. Demonstrated interpersonal skills and communication skills (written and verbal), with the ability to liaise effectively with people across all organisation levels.
2. Sound Secretarial and clerical skills with accurate word processing and minute taking skills. With ability to use various software packages, spreadhseets and word processing packages (MS Office).
3. Proven organisational skills and time management skills and the ability to exercise discretion and use initiative.
4. Ability to work in a team environment and contribute to the identification and achievement of team goals.

Employee Benefits:

In addition to the great salary our employees enjoy an amazing range of benefits which may include (in line with operational requirements):

• 12% employer contributed superannuation into a fund of your choice. For further information on superannuation click here
• Access to generous salary packaging arrangements
• Professional Development Opportunities and Study Leave/assistance
• Flexible working arrangements
• Flexible leave arrangements
• Other professional and location based allowances

For Further Job Related Information:

We encourage you to contact Annie Lang on 08 9174 1066.

Applicants are required to provide:

• A statement addressing the suitability criteria, (maximum 2-3 pages) outlining your skills, experience, knowledge and what you will bring to the role
• A detailed curriculum vitae (CV) summarising your relevant experience and ability to meet the position requirements
• The names and contact details of two (2) professional referees, preferably including your current or most recent manager

These documents should be complete and ready to attach prior to applying online. Please ensure you allow sufficient time to complete the online application process as you will be required to answer various questions and attach your documentation.

Further information about the role, including key duties please see the Job Description Form (available online at www.jobs.health.wa.gov.au).

Eligibility to Apply:

To be eligible for appointment, applicants must have valid Australian work rights. This includes visa holders. Permanent appointments may be made to individuals who hold citizenship, permanent residency, or visas that enable ongoing employment in Australia.

WA Health is committed to eliminating all forms of discrimination in the provision of our service. We are committed to the National Principles for Child Safe Organisations. We embrace diversity and strongly encourage applications from Aboriginal and Torres Strait Islander peoples, people from culturally diverse backgrounds and people with disabilities.
WA Health supports flexible working practices within the context of aquality health service. WA Health is committed to a smoke free environment across all buildings, grounds and vehicles.

Other Conditions:

WA Health engages staff in positions of trust and responsibility. WA Health policies require applicants to undertake a criminal records screening and integrity checking as part of the appointment process. As well as undertaking a criminal record screening and integrity checking, you may also be required to undertake a working with children check (if required for the role) and a pre-employment health assessment. We may ask referees to comment on your integrity and past demonstration of ethical behaviour. Please note that adverse information does not necessarily disqualify an applicant but will be considered as part of the appointment process.

Please note this recruitment process requires completion of satisfactory Pre-Employment Health Assessment (PEHA). Any offer of employment with WA Country Health Service (WACHS) is conditional on satisfactory PEHA to ensure you are able to perform the inherent requirements of the position. An unsatisfactory PEHA will result in the offer of employment being withdrawn. Please see the attached WACHS PEHA Policy for further information.

Whilst this selection process will initially be used to fill the above vacancy, applicants found suitable for this position may be considered for other ‘similar’ vacancies within WACHS and/or the wider WA public sector. In addition to this, should the successful applicant decline or vacate the advertised vacancy, then the next most suitable applicant may also be selected from this process. Both of these options remain valid for a period of twelve (12) months from when the authorised delegate endorses the recruitment decision.

We are committed to fostering a diverse and inclusive workforce where every employee feels valued and empowered. We believe that a diverse team brings unique perspectives and drives innovation to meet our community’s needs. We welcome applicants of all backgrounds and experiences to join us in shaping a more equitable future and as a measure to achieve equality, under sections 51, 66R and 66ZP of the Equal Opportunity Act 1984, encourage applications from people living with a disability, Aboriginal people, people from culturally and linguistically diverse backgrounds, women and youth (24 years of age and under).

If you experience difficulties while applying online, please contact Employee Services on 13 44 77 for immediate assistance during business hours.

Lodgement is system generated. Any submissions on, or after, 4:00pm will not be accepted.

LATE OR EMAIL APPLICATIONS WILL NOT BE CONSIDERED.