Administration Assistant - Primary School

JPC John Paul College; City of Brisbane; On-site; AUD 35,000 - 42,000; Part time

Benefits offered by this job

12.75% superannuation

17.5% leave loading

On-campus gym and staff pool

Discounted staff tuition

OSHC for staff children

Paid co-curricular opportunities

Job summary

John Paul College is seeking an organised Administration Assistant (Primary) to support the Primary team and ensure the smooth operation of departmental activities, projects and processes within term time.

This part-time, 12-month contract runs 9am–2:30pm, Monday to Friday. You’ll manage schedules, meetings and communications, handle data entry and reports, and uphold confidentiality with professionalism. A Blue Card is required prior to commencement.

Qualifications

• Deliver administrative support and manage multiple tasks to deadlines.
• Excellent written and verbal communication with staff, students and parents.
• Proficient in Word, Excel, PowerPoint, Outlook and Teams.
• Experience in a school or fast-paced admin environment preferred.
• Handle confidential information with discretion.
• Blue Card (Working with Children) required prior to commencement.

Responsibilities

• Foster a positive, professional and collaborative admin environment for Primary Deans and team.
• Provide efficient admin support: schedule management, meetings, and logistics.
• Undertake quality control tasks: review documents, process management, data entry and reporting.
• Prepare accurate correspondence, data and reports for compliance and audits.
• Collaborate with staff, parents and college associates to deliver services.
• Manage incoming correspondence and prioritise deadlines with sound judgement.
• Adhere to health, safety and environmental policies.

Skills

Admin support

Multitasking

Communication

MS Office

Discretion

Job description

Administration Assistant - Primary School

Posted: 11/09/2026

Closing Date: 28/09/2026

Job Type: Contract

Job Category: Education, Childcare & Training

Job Description

About the Opportunity

This is a great opportunity for an organised and personable Administration Assistant to join the Primary team at John Paul College.

The Administration Assistant (Primary) provides comprehensive support to ensure the smooth operation of departmental activities, projects and processes.

This is a part-time, 12 month contract, commencing September 2026. The regular working hours of this role will be 9am - 2.30pm, Monday - Friday, during term-time only.

About the Role

Reporting to the Dean of Students (Primary), this role will be responsible for:

• Fostering a positive, professional and collaborative work environment for the Deans and the administrative team in Primary Administration.
• Providing efficient administrative support, including proactive management of schedules, coordinating meetings and overseeing team logistics.
• Undertaking quality control tasks such as document reviews, process management, data entry and compiling information.
• Preparing accurate correspondence, data and reports to support compliance activities and audits.
• Collaborating with colleagues, parents and associates of the College to deliver efficient services to the Primary team and wider school community.
• Managing incoming correspondence, communications and tasks promptly and professionally, prioritising deadlines with sound judgment.
• Adhering to health, safety and environmental policies and procedures.

Maintaining strict confidentiality, discretion and consistent sound judgement are critical attributes for any candidate considering this role.

About You

You bring strong organisational skills and excellent attention to detail, along with a proactive and professional approach to administrative support.

Candidates for this role will need to be able to share their relevant and recent experience in:

• Delivering administrative support with the proven ability to manage multiple tasks and meet deadlines in a fast-paced environment.
• Excellent written and verbal communication skills, with the ability to build effective relationships with staff, students and parents.
• High level proficiency in Microsoft Office applications (Word, Excel, PowerPoint, Outlook and Teams), with the ability to learn new systems quickly.
• Managing competing priorities and working independently, with initiative and sound judgement.
• Previous experience in a school or similarly fast-paced administrative environment is preferred but not essential.
• Handling confidential and sensitive information with discretion and professionalism.

As this role will operate in an environment where children are present, the successful candidate will be required to hold and maintain a positive notice Blue Card (Working with Children check) prior to commencement and for the duration of employment.

Why Join JPC?

At John Paul College, our staff enjoy a supportive and rewarding work environment where your expertise is valued and your professional growth is encouraged. As a highly regarded independent co-educational school, JPC offers not just a job, but a career where you can grow, contribute, and make a real difference in young people's lives.

• Generous remuneration package including 12.75% superannuation and 17.5% leave loading
• Eligible to access salary packaging through our provider, RemServ
• Excellent leave entitlements, including 4 weeks annual leave and paid parental leave – pro-rated to time worked, where applicable.
• Access to our on-campus gym and staff pool
• Discounted tuition fees at John Paul College for staff children
• Complimentary on-campus OSHC for staff children
• Corporate discounts with partners such as RemServ, Mazda, Medibank and Commonwealth Bank
• Employee Assistance Program
• Free on-site car parking
• Paid co-curricular opportunities, including coaching and supporting teams across sport, performing arts, debating, e-sports, and other activities
• Study support for further qualifications
• Strong focus on professional development
• Opportunity to be a part of a friendly, experienced and well-respected team of educators

John Paul College is an equal-opportunity employer, and we encourage candidates from all backgrounds to apply.

We thank all applicants for their interest; however, only those selected for an interview will be contacted.

John Paul College is committed to the safety and wellbeing of all children and young people. We embed child safety into everything we do, including how we recruit and support our people. All successful candidates will be required to hold a current Blue Card prior to commencing employment and may be subject to disclosure and suitability checks as part of Queensland's Reportable Conduct Scheme.