Administration Assistant | Insurance Litigation | Maroochydore

McInnes Wilson; Sunshine Coast Regional; On-site; AUD 50,000 - 70,000; Full time

Benefits offered by this job

Generous paid parental leave

Paid salary continuance insurance

Flexible working

Study assistance

Pro‑bono opportunities

Complementary massages

Realistic billables targets for legal;

Formal mentoring program

Professional memberships

Birthday leave

Social club

EOFY functions and end of year;

Job summary

McInnes Wilson is seeking an Administration Assistant to join our Insurance Litigation team in Maroochydore. You will support our team of Legal Secretaries with a range of administrative tasks and gain on‑the‑job mentoring, training and support within a collaborative legal team environment.

This role is open to candidates studying a Law degree who are looking for a traineeship to complement their studies. A diligent, client‑facing approach and strong organisational skills will help you thrive

Qualifications

• Previous administration experience within legal, accounting, or professional services.
• Highly organised with strong attention to detail.
• Excellent communication and client service skills.
• Able to manage multiple priorities in a fast-paced environment.
• Professional, proactive, and a collaborative team player.

Responsibilities

• Preparing legal documents, correspondence, court filings, and medico-legal briefs.
• Managing electronic file creation, filing, archiving, and general file administration.
• Coordinating medico-legal reviews, meetings, calendars, and diary management.
• Processing monthly invoicing, payments, receipting, and related administrative tasks.
• Handling mail collection and delivery, telephone enquiries, and liaising with clients and key stakeholders.
• Providing general administrative and office support to ensure the smooth operation of the practice.

Skills

Administration

Organisational skills

Communication

Client service

Team collaboration

Education

Law degree studies welcomed

Tools

MS Office

Case management software

Job description

At McInnes Wilson Lawyers, we pride ourselves on fostering a collaborative and innovative environment where our people can thrive. As a leading Australian law firm, we are committed to excellence in everything we do and to developing the next generation of legal professionals.

The Opportunity

We have an exciting opportunity in our Insurance Litigation team for an Administration Assistant to join our Maroochydore office. This role is for someone seeking long-term growth with the firm and we also welcome applications from candidates who are currently studying their Law degree and looking traineeship to compliment their studies. In this role, you will support our team of Legal Secretaries with a range of administrative tasks whilst gaining valuable on‑job mentoring, training and support within a collaborative legal team environment. This opportunity will suit a diligent, customer‑centric individual who enjoys working collaboratively and is eager to build a professional career in the legal industry.

The Role

As a key member of the team, you will provide comprehensive administrative support to our Family Law practice. Working closely with lawyers, clients, and other stakeholders, you will help manage day‑to‑day operations, maintain efficient workflows, and contribute to the smooth running and overall success of the team.

Key Responsibilities

• Preparing legal documents, correspondence, court filings, and medico‑legal briefs
• Managing electronic file creation, filing, archiving, and general file administration, including new file openings and conflict checks
• Coordinating medico‑legal reviews, meetings, calendars, and diary management
• Processing monthly invoicing, payments, receipting, and related administrative tasks
• Handling mail collection and delivery, telephone enquiries, and liaising with clients and key stakeholders
• Providing general administrative and office support to ensure the smooth operation of the practice

About You

To be successful in this role, you will have:

• Previous administration experience within legal, accounting, or professional services
• Highly organised with strong attention to detail
• Excellent communication and client service skills
• Able to manage multiple priorities in a fast‑paced environment
• Professional, proactive, and a collaborative team player
• Family Law experience or exposure is highly regarded

About Us

McInnes Wilson is a leading independent full‑service firm with offices in Brisbane, Sydney, Melbourne, Adelaide, Canberra and Maroochydore. The firm has approximately 60 principals and over 400 staff nationally. We pride ourselves on delivering high quality outcomes for our valued clients whilst being recognised as a positive, collegiate place to work. We believe in our people and trust them with our brand.

What We Offer

• generous paid parental leave
• paid salary continuance insurance
• flexible working
• study assistance
• pro‑bono opportunities
• complementary massages
• realistic billables targets for legal practitioners
• a formal mentoring program
• professional memberships
• birthday leave
• social club
• EOFY functions and end of year celebrations

All applicants should note that the successful candidate will be required to undergo background screening including reference checks and police checks.

We are an equal opportunity employer and value diversity at our firm. We encourage applications from all qualified individuals who represent the communities in which we live and work. We encourage people from all backgrounds to join us; we are committed to providing an equitable recruitment experience for all candidates.