Administration Assistant

Rsm-; Shire Of Katanning; On-site; AUD 55,000 - 75,000; Full time

Job summary

RSM Australia seeks a Client Services Administrator to join our Business Advisory division on a 12-month fixed-term contract. You will be the central contact for clients, manage communications, onboarding/offboarding, and coordinate documentation to support accounting and advisory services.

You are highly organised, proactive, with excellent communication skills, and able to balance multiple priorities while maintaining accuracy. Proficiency with Microsoft Office and CRM systems is desirable.

Qualifications

• Experience in administration, client service, or professional services environment.
• Exceptional verbal and written communication skills.
• Strong client relationship and stakeholder management abilities.
• Excellent organisational and time management skills.
• High attention to detail and accuracy.

Responsibilities

• Provide reception and office support as needed.
• Handle client enquiries via phone, email and in person with timely responses.
• Prepare client correspondence, engagement documents, proposals and service agreements.
• Coordinate document requests, signatures, lodgements, invoices and compliance requirements.
• Assist onboarding new clients and offboarding departing clients for a seamless experience.
• Maintain accurate client records across firm systems and ensure information remains current.

Skills

Reception

Client relationship

Administrative skills

Education

Year 12

Certificate IV in Business Administration

Tools

Microsoft Office

Outlook

Word

Excel

Teams

Job description

OUR VALUE PROPOSITIONAt RSM, our purpose is to instill confidence in a world of change for both our clients and our people.RSM Australia supports a people-centric and collaborative culture where we are committed to empowering and developing you. As a leading professional services firm, we connect you to an extensive network of global resources and invest in your future. We value the meaningful work that you do and encourage you to be a part of the change.Our value proposition is our commitment to you; it highlights the experiences, benefits, and value that you can expect as part of RSM. This is underpinned by our three values – integrity in everything that we do, supporting clients everywhere, and developing and valuing everyone.Who we are:RSM Australia is a member of RSM, the world’s 6th largest network of audit, tax and consulting firms. We are an award-winning professional services firm with over 100 years experience supporting Australian businesses. We believe in putting people first and we are proud to have developed a work culture that fosters growth, collaboration and success.About the role:This 12-month full-time fixed-term contract offers an exciting opportunity to join our Business Advisory division as a Client Services Administrator, playing a critical role in delivering an exceptional client experience within the Business Advisory division. Acting as a key point of contact for clients, this role is responsible for managing client communications, coordinating administrative processes, maintaining accurate client records, and supporting the efficient delivery of accounting and advisory services.The successful candidate will be highly organised, proactive, and client-focused, with excellent communication skills and a genuine passion for building strong professional relationships. This role is ideal for someone who enjoys being the central connection between clients and advisors while ensuring all client interactions are handled professionally, accurately, and promptly.Key ResponsibilitiesClient Communication & Relationship ManagementProvide reception and office support when required.Manage incoming client enquiries via phone, email, and in person, ensuring timely responses and escalation where required.Prepare client correspondence, engagement documentation, proposals, and service agreements.Coordinate client communications regarding document requests, signatures, lodgements, invoices, deadlines, and compliance requirements.Assist with onboarding new clients and offboarding departing clients, ensuring a seamless experience.Client AdministrationMaintain accurate client records across all firm systems.Ensure client information, contact details, and compliance documentation remain current and complete.Manage electronic and physical client files in accordance with firm policies.Prepare and collate client deliverables including financial statements, tax returns, advisory reports, and supporting documentation.Coordinate document execution processes including electronic signatures and client approvals.Assist with ASIC and company secretarial administration activities.Support archiving and records management processes.Team & Operational SupportProvide administrative support to Partners, Directors, Managers, and Business Advisory teams.Support marketing initiatives, client events, and networking activities.About you:Experience & AttributesEssentialPrevious experience in an administration, client service, customer service, or professional services environment.Exceptional verbal and written communication skills.Strong client relationship and stakeholder management skills.Excellent organisational and time management abilities.High attention to detail and accuracy.Ability to manage competing priorities and deadlines.Strong Microsoft Office skills, particularly Outlook, Word, Excel, and Teams.Ability to work independently and collaboratively within a team environment.DesirableExperience within accounting, professional services, legal, or financial services.Experience with client onboarding and compliance processes.Familiarity with ASIC administration and company secretarial requirements.Experience with practice management and CRM systems..Education RequirementsEssentialCompletion of Year 12.DesirableCertificate IV in Business Administration, Business Services, or a related discipline.Further studies in administration, customer service, accounting, or business.Life at RSM:RSM provides a great environment to build skills and confidence and we help our people achieve their best. We are trusted advisors to our clients, so it is critical for us to find the right people for the job on offer. Our network of offices across Australia and around the world allow us to offer a personal service to all our clients regardless of where they are!Working for RSM entitles everyone to a wide range of leading health, wellness financial and lifestyle benefits.How to apply:Please click on the “apply” button and complete our online application form.Agencies, thank you for thinking of us, but our recruitment is managed internally, and we will reach out to our preferred suppliers if we need assistance.