Administration Assistant

Bayer; Ku-ring-gai; On-site; AUD 65,000 - 85,000; Full time

Job summary

Bayer ANZ Pharmaceuticals is seeking an Administration Assistant on a 12-month contingent contract in Australia. The role supports product teams, coordinates meetings, events and marketing materials, and ensures compliance with Bayer policies.

The successful candidate will be proactive, detail-oriented and collaborative, with experience in administrative and customer-service roles. Please note this position is contingent and payroll is handled through an external agency; relevant scheduling is

Qualifications

• Experience providing administrative support to product teams.
• Strong organisational and communication skills.
• Proactive, detail-oriented and collaborative.

Responsibilities

• Manage purchase orders and invoice processing using SAP, Ariba, Concur.
• Maintain and manage MS SharePoint sites, ensuring resources are up-to-date.
• Coordinate order management for internal and external meetings.

Skills

Administrative support

Microsoft Office

Communication

Stakeholder engagement

Tools

SAP

Ariba

Concur

SharePoint

Job description

Administration Assistant – 12 Month Contingent contract - will consider Full and Part time hours

Are you ready to take on a dynamic role that supports our product teams and drives our mission forward? At Bayer ANZ Pharmaceuticals, we are looking for an enthusiastic and detail-oriented Administrative Support Coordinator to join our team! This is an exciting opportunity to be at the heart of our operations, ensuring that our teams have the administrative support they need to succeed.

Where do you want to go?

The Administrative Support Coordinator role at Bayer ANZ Pharmaceuticals is a dynamic position focused on providing essential administrative support to product teams. As coordinator you will facilitate communication within teams, assist with event logistics, and maintain marketing materials across platforms.

A key aspect of the role involves adhering to Bayer's cultural values and compliance policies while building relationships with internal stakeholders and external partners. The ideal candidate will be proactive, detail-oriented, and possess strong organisational and communication skills, all while thriving in a collaborative team environment

Please note: this position is a contingent role and will be payrolled through our partnered external agency

Do something that moves you.

• Manage purchase orders and invoice processing using our company systems (SAP, Ariba, Concur, etc.).
• Maintain and manage MS SharePoint sites, ensuring all resources are up-to-date and accessible.
• Coordinate order management for internal and external meetings.
• Assist with sales force events, sample processing, and queries.
• Support the Product Team and Brand Managers in material creation and stock management.
• Facilitate the approval process for promotional materials and coordinate logistics for events.
• Oversee marketing materials management, ensuring accurate tracking and compliance.
• Organize promotional materials and manage inwards goods through our warehouse.
• Assist with travel bookings and provide website support

Does this sound like you?

• A team player and self starter with a proven track record in administrative support and customer service
• Experience in working collaboratively in a commercial team
• Strong networking skills to effectively engage with internal and external stakeholders.
• Excellent organizational, planning, and project management skills.
• Proficiency in Microsoft Office, SAP, SharePoint, and Concur.
• A proactive, flexible, and detail-oriented approach to work.
• Experience in administrative roles within the pharmaceutical industry.
• Self-motivated with a strong sense of accountability.

Be You @ Bayer

We are committed to creating a culture where people can be their best, in an environment that values inclusion, diversity and flexibility. At Bayer everyone belongs, regardless of race, colour, ancestry, religion, national origin, citizenship, sexual orientation, age, marital status, disability, gender identity, personality, thinking styles or background. We strongly encourage First Nations people to apply.

If you have a disability or special need that requires accommodation, please let us know by contacting ********@bayer.com

Be part of something bigger

At Bayer we support your career.