Administration Assistant

Raafawa; City Of Melville; On-site; AUD 21,000 - 27,000; Part time

Benefits offered by this job

Competitive Rates

Salary packaging

Free onsite parking

Employee Assistance Program

Employee Referral Program

Long Service Recognition

raafa Rewards

Corporate Zoo Membership

Aviation Heritage Museum

Supportive culture

Job summary

raafa is seeking an Administration Assistant at the Air Force Memorial Estate in Bull Creek to provide front-of-house and reception support. This part-time role runs Thursday and Friday, 8am–4pm, on a 12-month fixed-term contract with potential extension.

You will handle enquiries, prepare documents, maintain resident records, manage supplies and assist with finances. Experience in retirement living settings is valued, and a friendly, proactive approach is essential.

Qualifications

• Strong front-of-house and reception experience.
• Excellent working knowledge of Microsoft Office, including Outlook, Word and Excel.
• Experience processing billing and invoicing is desirable.
• Excellent verbal and written communication skills.
• The ability to work independently and manage competing priorities.
• A professional, proactive and can-do approach.
• Previous experience in a retirement living setting will be highly regarded.

Responsibilities

• Coordinate and respond to enquiries by phone, email and in person, providing warm and professional support.
• Prepare and distribute documents and communications, including flyers, newsletters and resident information.
• Maintain accurate resident and unit records, including electricity usage and essential documentation.
• Manage office supplies and financial administration, including purchasing, stock control, receipting, banking and reconciliation.
• Support residents, staff and volunteers through general administration, volunteer coordination and professional document preparation.
• Monitor pager and emergency call systems during office hours and coordinate handover to Security.
• Support the maintenance and grounds teams by managing maintenance requests and providing administrative assistance.
• Undertake other duties as directed by the Estate Manager.

Skills

Front-of-house experience

Reception experience

Communication skills

Independent worker

Tools

Microsoft Office

Outlook

Word

Excel

Job description

12-month fixed-termcontract with potential for extension

Competitive Rates +Salary Packaging + Super

Bull Creek,WA

Join the Retirement Livingteam at the Air Force Memorial Estate in BullCreek and support our residents as our newest Administration Assistant.

This part-time opportunity works Thursday and Friday from 8am to 4pm on a 12-month fixed-term contract, with the potential for extension. You will provide friendly, professional administration and reception support to residents, members, prospective residents and the Estate team.

Benefits toyou:

• CompetitiveRates - raafa Continues to support our people with above award rates across our estates!
• Salarypackaging – as a non-profit organisation, you can salary package up to $18,549!
• Freeonsiteparking– all sites have free onsite parking with plenty availability!
• EmployeeAssistance Program - access confidential counselling services for personal or work related issues!
• EmployeeReferral Program - earn bonuses for recommending friends!
• Long ServiceRecognition - be celebrated by the entire organisation at 5 year service milestones!
• raafaRewards - discounted services including health insurance and gym membership!
• Corporate ZooMembership - visit Perth Zoo for free!
• AviationHeritage Museum - free entry for raafa staff!
• Supportiveculture - be welcomed into an organisation who provide a supportive, friendly and positive culture within all of our staffing groups!

Aboutthe Role:

As Administration Assistant, you will be a key point of contact for the Estate and help keep day-to-day administration running smoothly. Your responsibilities will include:

• Coordinate and respond to enquiries by phone, email and in person, providing warm and professional support.
• Prepare and distribute documents and communications, including flyers, newsletters and resident information.
• Maintain accurate resident and unit records, including electricity usage and essential documentation.
• Manage office supplies and financial administration, including purchasing, stock control, receipting, banking and reconciliation.
• Support residents, staff and volunteers through general administration, volunteer coordination and professional document preparation.
• Monitor pager and emergency call systems during office hours and coordinate handover to Security.
• Support the maintenance and grounds teams by managing maintenance requests and providing administrative assistance.
• Undertake other duties as directed by the Estate Manager.

Aboutyou:

• Strong front-of-house and reception experience.
• Excellent working knowledge of Microsoft Office, including Outlook, Word and Excel.
• Experience processing billing and invoicing is desirable.
• Excellent verbal and written communication skills.
• The ability to work independently and manage competing priorities.
• A professional, proactive and can-do approach.
• Previous experience in a retirement living setting will be highly regarded.

Aboutus:

raafa is one of Western Australia’s longest-standing and most-loved community organisations. For nearly 100 years, we have been creating opportunities for people to live well, feel supported and know they belong.

We are one of Australia’s largest not-for-profit retirement living and aged care providers, supporting thousands of people across WesternAustralia through retirement living, residential aged care, home care, membership and clubs. We are also home to an aviation museum that celebrates the proud history of the AirForce Association in WA. Through our Andrew Russell VeteranLiving Program (ARVL), veteran research and services, we support those who have served our country to live fulfilling lives.

At raafa, we believe people deserve more than great services. They deserve to feel valued, respected and part of something meaningful. If you want to be part of an organisation with a proud history, a strong purpose and a focus on people, we’d love to hear from you.

raafareserves the right to withdraw, shortlist and interview applicants prior to this date.