Administration Assistant

Sheldon College; Brisbane; On-site; AUD 55,000 - 75,000; Full time

Job summary

Sheldon College Foundation Limited is seeking an organised Administration Assistant to provide comprehensive support across the English, Languages and Visual Art Faculties. You will work with Faculty Heads and staff to coordinate resources, handle communications, and support curriculum administration and events.

The role also covers Visual Art co-curricular program administration, including enrolments, scheduling and resource management.

Qualifications

• Strong administrative, organisational and time management skills.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office and digital administration systems.
• Strong attention to detail and ability to maintain accurate records.
• Proactive, flexible and resourceful problem-solver.

Responsibilities

• Coordinate faculty resources across English, Languages and Visual Art faculties.
• Manage communications and enquiries from staff, students, and families.
• Assist with curriculum administration and planning.
• Support organisation of excursions, incursions and College events.
• Provide admin support for Visual Art co-curricular programs: enrolments, scheduling and resource management.

Skills

Administrative skills

Time management

Communication

Microsoft Office

Record keeping

Problem-solving

Team collaboration

Professionalism & confidentiality

First Aid certification

Blue Card (WWCC)

Education

First Aid certification

Working with Children Blue Card

Tools

Microsoft Office

Job description

We are seeking an organised, proactive and adaptable Administration Assistant to provide administrative support across our English, Languages and Visual Art Faculties.

Working closely with Faculty Heads and teaching staff, you will play an important role in supporting the day-to-day operations of these departments. Your responsibilities will include coordinating faculty resources, managing communications and enquiries, assisting with curriculum administration and supporting the organisation of excursions, incursions and College events.

You will also provide administrative support for Visual Art co-curricular programs, including enrolments, scheduling, event coordination and resource management. This is a varied role requiring strong organisational skills, attention to detail and the ability to manage competing priorities within a busy school environment.

This role includes responsibility for student safety and wellbeing, requiring compliance with the College's Child Safe Standards, policies and procedures, and all relevant legislative and duty of care obligations.

Why work at Sheldon College?

Sheldon College has proudly been named an Employer of Choice in Education for 2025 and 2026, a testament to our commitment to creating a supportive, rewarding, and dynamic workplace. We believe that People Make the Difference, and we invest in our staff through industry-leading benefits that promote Financial, Health and Wellbeing, Social, Family, and Professional Growth.

Our leading, comprehensive benefits include:

• Above Award remuneration.
• Salary Sacrifice and Superannuation Co-Contribution.
• College-paid Parental Leave.
• 24/7 Employee Assistance Program for staff and their families.
• Corporate discounts including Health Insurance, Gym and Optometry.
• Employee fee discounts at our on-site Early Learning Centre and Prep-12 College.
• Staff Wellness Program and Staff Wellness Committee.
• Study Subsidy and Staff Scholarship program for professional development including Masters study.

About You

To be successful in this role, you will demonstrate:

• Strong administrative, organisational and time management skills, with the ability to manage multiple tasks and competing priorities.
• Excellent written and verbal communication skills, with a professional and approachable manner.
• Proficiency in Microsoft Office applications and confidence using digital administration systems.
• Strong attention to detail and the ability to maintain accurate records, documentation and communications.
• A proactive, flexible, and resourceful approach to problem-solving and supporting team requirements.
• The ability to establish positive working relationships with staff, students, parents and the wider College community.
• High standards of professionalism, integrity and confidentiality.
• A collaborative approach and willingness to contribute to the broader College community.
• Current First Aid certification or willingness to obtain.
• A current Queensland Working with Children Blue Card or eligibility to obtain one prior to commencement.

About Us

Sheldon College is an independent, co-educational, non-denominational College situated in Redland City, catering for students from 15 months of age through to Year 12.

We are a dedicated learning community focused on achieving the extraordinary. We believe that People Make the Difference in reaching extraordinary goals and supporting our students' success.

Our philosophy of Love, Laughter and Learning underpins our commitment to providing an outstanding educational experience and a positive, supportive working environment.

Child Safety and Wellbeing

Sheldon College has a zero-tolerance approach to any behaviours that compromise student safety and wellbeing, including child abuse. The College prescribes to the Universal Principle that all children have the right to feel safe, respected, and heard, protected from all forms of abuse, harm, and neglect in a culturally safe environment.

All staff are required to uphold the College's Child Safety and Wellbeing framework, including the Child Safety and Wellbeing Policy, Staff Code of Conduct, and Raising and Responding to Concerns Policy. It is an inherent requirement of all staff members' employment to meet mandatory reporting obligations. Staff must apply a culturally sensitive and trauma informed approach in all Child Wellbeing related activities and Child Safety investigations across all areas of the College.

Successful applicants must demonstrate a commitment to child safety and will be required to complete all mandatory training and compliance requirements prior to undertaking duties.