Administration Assistant

Catholic Education Office Diocese of Bathurst; Bathurst; On-site; AUD 26,000 - 30,000; Part time

Benefits offered by this job

Term-time based role with year-round🤣

Job summary

The Assumption Catholic Primary School, Bathurst is seeking a dedicated Front Office Administrator to join our office team. This permanent part-time role (26hrs/fortnight) supports the Office Manager and Principal, handling phones, emails and general admin to ensure a welcoming front-office environment.

Key duties include greeting visitors, assisting with newsletters and communications, data entry in Compass, and supporting staff with day-to-day tasks.

Qualifications

• Commitment to upholding school values and creating a safe, inclusive environment.
• Ability to work effectively as part of a team.
• Effective communication with students, parents and staff in a professional manner.
• Strong written communication for letters, newsletters and emails.
• Competency with Google Suite and school databases; manage online communications with attention to detail.
• Proven ability to manage day-to-day administrative tasks and prioritiseOffice duties and data entry.
• Current First Aid qualifications or willingness to obtain, and a valid driver’s licence.

Responsibilities

• Greet students, parents and community; direct queries
• Answer phones, manage emails and direct calls
• Attend to first aid for students and staff as required
• Prepare newsletters and Compass announcements
• Provide general administrative support, data entry and record-keeping

Skills

Customer service

Teamwork

Written communication

Verbal communication

Attention to detail

Tools

Google Suite

Compass

Risk Manager Plus

Page Up

Job description

Catholic Education Office Diocese of Bathurst – Kelso NSW

6d ago , from Catholic Education Diocese of Bathurst

The Assumption Catholic Primary School, Bathurst
Co-educational, years K-6
Permanent Part Time: 26hrs/fortnight
Commencing: 2 November 2026
Pay Rate $38.32 - $44.53

About the Role

The Office Staff at The Assumption Catholic Primary School play a crucial role in shaping the first impressions of our school, serving as the initial point of contact for students, parents, and visitors alike. Positioned at the heart of the school’s daily administration activities, this position reports directly to and collaborates closely with the Office Manager and Principal to ensure a welcoming and efficient front office environment.

With responsibilities ranging from managing phone calls and emails, to assisting with administrative and communication tasks and providing support to students and staff, the Front Office Administrator is vital in maintaining an organised and positive atmosphere within the school. Daily tasks include:

• Student Service: Greeting students, parents and community. Supporting queries or directing queries
• Community Contact: Answering phones, directing calls, communication electronically
• First aid: Attending to first aid to students and staff as required emergencies around the school
• School Communication: Compiling Newsletter and Compass Announcement to support clear communication and celebrate school environment
• General administration duties: Support to school staff as required, data entry in Compass, Risk Manager Plus, Page Up.

A copy of the position description can be found here.

About You (Selection Criteria)

• Commitment to upholding the school's values and contributing to a safe and inclusive environment for all students.
• Demonstrated ability to work effectively and cooperatively as part of a team, contributing to a positive and collaborative school environment.
• Ability to communicate effectively with students, staff, parents and visitors in an inviting and professional manner.
• Strong written communication skills, including the preparation of letters, newsletters, and email correspondence.
• Competency in Google suite (and other relevant software) and ability to maintain digital records, manage school databases, and utilise online communication tools with attention to detail.
• Proven ability to manage day-to-day administrative tasks and ability to prioritise tasks, including office duties, record keeping, data entry and general office support.
• Current First Aid qualifications (or willingness to obtain) and hold a current drivers licence

About Our Offer

• Work school terms only, be paid throughout the entire year
• Positive, engaging, and supportive culture
• An organisation who is committed to fostering professional growth and provides various opportunities for ongoing training and development
• Benefit from being part of a larger network within the Catholic Education system and create strong, lifelong networks

About Us

Responsible for 33 schools, approximately 9,600 students and 1,700 staff, Catholic Education Diocese of Bathurst (CEDB) is encompassed by the Blue Mountains, Warrumbungle Ranges, the Pilliga, Macquarie River, Lachlan River, Abercrombie River and the Jenolan State Forest. The Diocese covers 103,680 square kilometres, comprises of Three Traditional Nations: the Wiradjuri, Gamilaraay/Gomeroi, and Wailwan nations and boasts the beauty of the central west and orana regions of NSW. A diversity of opportunities awaits you.

The Assumption Catholic Primary School has been an integral part of Bathurst since its establishment in 1952 by the Sisters of St. Joseph. Evolving from its humble beginnings, our school remains a dynamic Catholic community where children are cherished and supported. Central to our mission is the provision of quality Catholic education and ministry, anchoring our commitment to nurturing each student's potential. With a focus on personalized, engaging teaching methods, we empower all children to succeed, fostering a community where every member can thrive in life.

Applicants must be submitted by 3:00pm on Tuesday 6th October 2026.

A talent pool may be created for future ongoing and temporary roles, valid for a period of 12 months.

For more information regarding specific duties of the role, please contact the school on (02) 6331 3***.

CEDB is committed to instilling Safe Child standards in all our schools and CEDB with an understanding that keeping children safe is the responsibility of everyone within our school community.

A valid Working with Children Check Number is required for this position

Child Protection legislation requires preferred applicants to be subject to employment screening.

Catholic Education Diocese of Bathurst is an equal opportunity employer.