Admin/Office Support

McMaster Enterprises Pty Ltd; Caloundra; On-site; AUD 55,000 - 65,000; Full time

Benefits offered by this job

3 weeks annual leave over Christmas

Monthly toolbox meetings

Small supportive team environment

Job summary

CHGA Windows & Doors in Caloundra, Australia seeks an experienced Administrator to support daily operations and work closely with directors and tradespeople.

The role covers invoicing, customer liaison, document creation, and office duties in a fast-paced environment with a small team. Proficiency in Microsoft Office and attention to detail are essential, with advantageous knowledge of Xero or ServiceM8.

Qualifications

• Minimum 2+ years’ experience in an administrative role.
• Strong organizational and time management skills.
• Excellent verbal and written communication skills and a professional phone manner.
• Ability to multitask and work both independently and as part of a team.
• High attention to detail.
• Proficient in Microsoft Office suite.

Responsibilities

• Invoicing and following up overdue accounts.
• Liaising with customers and builders to coordinate site visits, installations and deliveries.
• Creating and maintaining documents (Canva and Microsoft Office).
• Answering phone calls and responding to walk-in and website enquiries.
• Filing, scanning and archiving documents.
• Document creation and updating company records.
• Assisting Directors with daily operational and administrative tasks.
• General day to day office & reception duties.
• Scheduling and liaison with factory staff.
• Sales and administrative support.

Skills

Administration

Communication

Organization

MS Office

Multitasking

Tools

Xero

ServiceM8

Job description

CHGA Windows & Doors is a well-established and reputable glazing company based in Caloundra. We specialise in high-quality aluminum windows, doors, screens, showers, mirrors and wardrobe doors. We pride ourselves on our professionalism, reliability, and strong relationships with builders and homeowners across the Sunshine Coast.

We are currently seeking an experienced Administrator to join our small, close-knit team. This is a key role within the business, supporting day-to-day operations and working closely with our directors, internal office staff and on-site tradesmen.

About the Role

This is a varied and fast-paced position where no two days are the same. Your responsibilities will include (but are not limited to):

• Invoicing and following up overdue accounts
• Liaising with customers and builders to coordinate site visits, installations and deliveries
• Creating and maintaining documents (Canva and Microsoft Office)
• Answering phone calls and responding to walk-in and website enquiries
• Filing, scanning and archiving documents
• Document creation and updating company records
• Assisting Directors with daily operational and administrative tasks
• General day to day office & reception duties
• Scheduling and liaison with factory staff
• Sales and administrativesupport

About You

To be successful in this role, you will have:

Required (please don't apply if you don't meet the required criteria)

• Minimum 2+ years’ experience in an administrative role (required)
• Strong organisational and time management skills
• Excellent verbal and written communication skills and a professional phone manner
• Ability to multitask and work both independently and as part of a team
• High attention to detail
• Well versed in using Microsoft Office suite

Advantageous

• Experience using Xero (highly regarded)
• Experience using ServiceM8 (highly regarded)
• Previous experience in the glass/glazing or construction industry (preferred)

Why Join CHGA?

• 3 weeks annual leave over Christmas
• Monthly toolbox meetings
• Small, supportive team environment
• Great reputation within the industry
• Attractive and consistent hours:
• Monday-Thursday: 7:30am - 4pm
• Friday: 7:00am - 1:30pm
• Modern, sleek company uniform provided
• Genuine opportunity for growth into quoting/estimating, office management and expanded responsibilities