Admin Manager

Waymark Hotels; Gold Coast City; On-site; AUD 39,000 - 52,000; Part time

Job summary

The Cooly Hotel on the Gold Coast is seeking a skilled Admin Manager for a part-time role offering 20–25 hours per week with flexible scheduling. You will handle calls, cash, supplier payments, debtor management, and compliance tasks in a vibrant hospitality venue.

Applicants should have at least 2 years in admin, hospitality exposure, and strong communication. RSA and Gaming Certification are desirable. This role suits an organized, proactive individual who can work independently.

Qualifications

• 2+ years in an administrative role within hospitality or similar environment.
• Experience with cash and debt management in a gaming environment is preferred.
• Understanding payroll procedures is desirable.
• Excellent communication skills and a proactive attitude.
• Ability to multitask and work independently.
• Proficient with computer systems and office software (e.g., Excel, MS Office).
• RSA and Gaming Certification are desired but not mandatory.

Responsibilities

• Respond to and screen incoming telephone calls.
• Accurate cash handling for balancing and banking.
• Liaise with suppliers and Finance to coordinate invoice payments.
• Manage and reconcile debtor accounts for timely payments.
• Oversee cash float reconciliation and distribute funds to staff as needed.
• Investigate discrepancies in cash floats and report findings.
• Coordinate venue monthly compliance audits and follow up actions.
• Assist with employee records and documentation.
• Assist with functions, gaming and F&B duties on an ad hoc basis.

Skills

Cash handling

Debt management

Payroll

Communication

Multitasking

Independent work

Excel

Microsoft Office

RSA

Gaming Certification

Tools

Excel

Microsoft Office

Job description

The Cooly Hotel is on the lookout for a skilled and experienced Admin Manager to join our team part‑time! If you’re passionate about hospitality and enjoy working in a vibrant, fast‑paced venue, this could be the perfect fit. We’re offering 20–25 hours per week, with flexibility to suit your availability.

About Us:

The Cooly Hotel is one of Gold Coast’s iconic hotspots, located right on the stunning beachfront of Coolangatta Beach. The Hotel features a restaurant and beer garden, TAB, Keno and Gaming Lounge, an upstairs Bandroom for live gigs, function spaces and pool tables, making it a popular destination for locals and a must-visit for tourists.

Responsibilities:

• Responding to, and screening incoming telephone calls.
• Accurate cash handling ability for balancing and banking.
• Liaising with suppliers and Finance to coordinate the timely payment of invoices.
• Manage and reconcile debtor accounts, ensuring timely payments.
• Oversee cash float reconciliation and distribute funds to staff as needed.
• Ensure all cash floats are accurate and investigate & report discrepancies.
• Coordinate venue monthly compliance audits and follow up arising actions.
• Assist with the co-ordination of employee records and documentation.
• Assist with functions, gaming and F&B duties on an adhoc basis.

Skills and experience:

• A minimum of 2 years working within a similar administrative role.
• Experience within the hospitality industry is desired.
• Experience with cash & debt management in a gaming environment is desired.
• A prior understanding of payroll procedures.
• Excellent communication skills and a proactive attitude.
• The ability to multitask and work independently.
• Proficient in computer systems and office software (e.g., Excel, Microsoft Office Suite).
• Hold a Responsible Service of Alcohol (RSA) & Responsible Service of Gaming Certification (desired, not mandatory).