Admin Assistant - Impactful Ops, On-Site Parking

Hr Partners; City of Brisbane; On-site; AUD 70,000 - 80,000; Full time

Job summary

Herbert Smith Freehills Kramer Brisbane is seeking multiple Administrative Assistants to join our high-performing team of lawyers. In this role you will provide essential administrative support and be mentored by Legal Assistants, enjoying variety and learning opportunities to progress your career.

This full-time, office-based position offers exposure to demanding litigation, regulatory work and complex transactions, with training and development to support your growth.

Qualifications

• Unrestricted working rights in Australia.
• Previous experience in an administration role, or as a supervisor in retail or hospitality.
• A committed and reliable work ethic, demonstrating enthusiasm and proactivity in the workplace.
• A friendly and professional approach, exhibited in your written and verbal communication style.
• Strong attention to detail, and the ability to remain calm and organised whilst managing competing priorities.
• Familiarity with the Microsoft Office suite (Outlook, Word, Excel and PowerPoint).
• An innovative mindset, curious about AI and emerging technologies.

Responsibilities

• Supporting with diary management tasks – scheduling team and client meetings, booking internal meeting rooms and external locations (i.e. restaurants).
• Document management – assist with creating and editing of documents using Microsoft Word, Excel and PowerPoint.
• Hard copy document management – printing, scanning, photocopying and archiving tasks, as well as managing incoming mail.
• Financial management – reconciling expenses and assisting Legal Assistants with client billing.

Job description

Herbert Smith Freehills Kramer is a world-leading global law firm, where our ambition is to help you achieve your goals.

Exceptional client service and the pursuit of excellence are at our core. We invest in and care about our client relationships, which is why so many are longstanding. We enjoy breaking new ground, as we have for over 170 years.

As a fully integrated transatlantic and transpacific firm, we are where you need us to be. Our footprint is extensive and committed across the world’s largest markets, key financial centres and major growth hubs.

At our best tackling complexity and navigating change, we work alongside you on demanding litigation, exacting regulatory work and complex public and private market transactions. We are recognised as leading in these areas.

We are immersed in the sectors and challenges that impact you. We are recognised as standing apart in energy, infrastructure and resources. And we’re focused on areas of growth that affect every business across the world.

All of this is achieved by supporting the growth of our people, who help us deliver on our ambition – which is to help you achieve yours.

Herbert Smith Freehills Kramer: Your goals. Our ambition

The Opportunity

We are looking for multiple Administrative Assistants to join our Brisbane office!

In this role you will provide essential administrative support to a high performing team of lawyers and be mentored by Legal Assistants in the group. You will enjoy variety in your day-to-day, build relationships with a broad range of internal stakeholders and benefit from learning and development opportunities to progress your career.

This role is full-time, Monday – Friday and 100% office based.

Please note, we cannot consider students, including law students, for this role.

What you’ll do

• Supporting with diary management tasks – scheduling team and client meetings, booking internal meeting rooms and external locations (i.e. restaurants).
• Document management – assist with creating and editing of documents using Microsoft Word, Excel and PowerPoint.
• Hard copy document management – printing, scanning, photocopying and archiving tasks, as well as managing incoming mail.
• Financial management – reconciling expenses and assisting Legal Assistants with client billing.

What you’ll bring

• Unrestricted working rights in Australia.
• Previous experience in an administration role, or as a supervisor in retail or hospitality.
• A committed and reliable work ethic, demonstrating enthusiasm and proactivity in the workplace.
• A friendly and professional approach, exhibited in your written and verbal communication style.
• Strong attention to detail, and the ability to remain calm and organised whilst managing competing priorities.
• Familiarity with the Microsoft Office suite (Outlook, Word, Excel and PowerPoint).
• An innovative mindset, curious about AI and emerging technologies.

What you can expect from us

• We’re a world leading international law firm with a global team of over 6,000 professionals across 26 offices. As the market leader in Australia, we are committed to high performance, collaboration, diversity and digital innovation. We are client‑centred, commercially driven, and renowned for our solution‑focused expertise. We will align your growth with our ambitions.
• We make your personal and professional growth our business. And as part of the team, our ambition is yours too. Wherever you are in your career: grow and help the firm grow with you.
• We will provide opportunities to learn on the job as well as a mix of learning opportunities tailored to you. Daily experiences, supportive challenges, team collaboration, mentors, and structured learning opportunities help you to expand your knowledge and reach your goals.
• We value your wellbeing, both at home and work and we place a strong emphasis on mental health. If you need support, you’ll have it and we’ll empower you to harness your personal strengths, navigate uncertainty, embrace opportunities, and effectively manage things within your control.
• Join us to be part of a human, bold and outstanding team at Australia’s market leading law firm.

We are committed to attracting people from all backgrounds and creating a respectful and inclusive culture where everyone thrives. We see this as essential to our success, including our ability to innovate and achieve sustained high performance. This is a key part of our Values—Human, Bold, and Outstanding.

Team

Employment, Pensions & Incentives

Working Pattern

Full time

Location

Brisbane

Contract type

Permanent Contract

Diversity & Inclusion

We are committed to attracting people from all backgrounds and creating a respectful and inclusive culture where everyone thrives. We see this as essential to our success, including our ability to innovate and achieve sustained high performance. This is a key part of our Values—Human, Bold, and Outstanding.

Salary Range: $70,000 - $80,000

Full-time | Permanent

Location: Toowoomba, Cairns or Townsville