Admin Assistant - General

Victorian Government; Shire of Mount Alexander; On-site; AUD 60,000 - 75,000; Full time

Benefits offered by this job

Castlemaine North Primary School perks

Job summary

Castlemaine North Primary School is seeking an enthusiastic administration assistant to manage reception duties, answer inquiries and support staff and visitors in a busy school environment.

The role includes calendar management, WH&S tasks and assisting the Principal and Business Manager with routine administration and school events. Training and induction will be provided within a supportive, diverse workplace.

Qualifications

• Ability to work flexibly in a dynamic school environment.
• Strong oral and written communication within a team.
• Experience with administration systems such as CASES21 or Compass is advantageous.

Responsibilities

• Provide reception duties and assist visitors to the school.
• Answer calls, relay messages to parents, students and staff.
• Facilitate visitor arrangements and calendar management.
• Support the Business Manager when required.
• Assist with Workplace Health and Safety tasks and recording visitors.
• Support staff with various administration requests including sick bay assistance.
• Assist the Principal with administration tasks.

Skills

Adaptability

Team communication

Interpersonal skills

Tools

CASES21

Compass

Job description

Occupation: Administration

Location: Loddon Mallee - Mount Alexander

Reference: 1547702

Selection Criteria

SC1Demonstrated capacity to perform duties in a dynamic workplace, showing flexibility and adaptability when required.

SC2 Demonstrated capacity to work and communicate effectively in a team environment, including high level oral and written communication skills.

SC3Demonstrated the technical knowledge and expertise relevant to the position; experience with CASES21 and Compass an advantage.

Role

• Reception duties - In person welcome and assistance to visitors to the school. Answering phone calls, sharing information/messaging with parents, students and teachers as required.
• When required, facilitating arrangements for visitors to the school, including managing calendar/diary events.
• Providing support to the Business Manager as required.
• Assisting with designated Workplace Health and Safety tasks, including the documentation of visitors, volunteers and contractors.
• Managing various requests for support from staff as appropriate (for example, assisting with sick bay).
• Assising the Principal with administration tasks as required.

Responsibilities

• Ensure the provision of a range of administrative support functions for the Principal and teaching staff.
• Provide administrative support to external service providers as required.
• Manage the processing of student admissions, registrations, enrolments and transfers.
• Provide required level of administrative support for school events, functions and projects.
• Implement induction programs for new staff, volunteers and other workers to the school.

Diversity and Inclusion

The department is committed to diversity and inclusion and developing a workforce that is representative of the community we service.

We value diversity and inclusion in all forms - culture, gender, religion, ethnicity, LGBTIQA+, disability and neurodiversity.

Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply for roles within the Department.

The Department recognises that the provision of safe, respectful and inclusive workplaces is essential to high performance and promotes flexible work and diversity across all schools and Department workplaces.

It is our policy to provide reasonable adjustments for staff with disability (see Workplace adjustment guidelines ).

Additional support and advice on the recruitment process is available to Aboriginal and/or Torres Strait Islander candidates from the Koorie Outcomes Division (KOD) via [e-mail]

Applicants seeking part-time employment are encouraged to apply for any teaching service position and, if they are the successful candidate, request a reduced time fraction. Such requests will be negotiated on a case-by-case basis and will be subject to the operational requirements of the school.

Child Safe Standards

Victorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards. All schools have a Child Safety Code of Conduct consistent with the department's exemplar available at:

The department's employees commit to upholding the department's Values: Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership and Human Rights. The department's Values complement each school's own values and underpin the behaviours the community expects of Victorian public sector employees,including those who work in Victorian Government Schools. Information on the department values is available at:

• All staff employed by the Department and schools have access to a broad range of employment conditions and working arrangements.
• Appointment of successful applicants will be made subject to a satisfactory pre-employment conditions check.
• A probationary period may apply during the first year of employment and induction and support programs provided.
• Detailed information on all terms and conditions of employment is available on the Department's Human Resources website at http://www.education.vic.gov.au/hrweb/Pages/default.aspx

Location Profile

Castlemaine North Primary School, established in 1878 and located in a residential area of Castlemaine, draws students from the town and surrounding district. The nearest major regional centre is Bendigo, thirty kilometres to the north. The 2026 enrolment is 260.

The 2026 school structure is twelve classes - two Prep Grades, three Grade 1/2s, three Grade 3/4s and four Grade 5/6s. All class teachers work collaboratively with teaching buddies using the Teaching Sprints (PLC) structure. This class structure will continue into 2027.

Our purpose is to support our students to be courageous, inquiring learners who strive to do their best in a caring environment. At Castlemaine North we work from a foundation of TRUST. We show this through THOUGHTFULNESS, COURAGE, PASSION and WONDER in how we learn and how we interact with each other, our COMMUNITY and our environment. These values and principles provide the norms for action, positive relationships and behaviours at the school. The school motto is LEARNING TOGETHER, GROWING TOGETHER.

Castlemaine North continues to promote the achievement of high-quality educational outcomes for all students in all curriculum areas. Our staff team is highly committed to ongoing professional learning to improve student achievement. The emphasis is on continuing to build capacity of staff to respond to the needs of all learners.

Castlemaine North's teaching and learning model is based on the gradual release of responsibility, within the Victorian Teaching and Learning model 2.0. At Castlemaine North, we want students to inquire from a place of knowledge. We use teaching strategies that have been demonstrated by research to have a strong impact on student achievement outcomes. Teachers at Castlemaine North are supported by experienced staff to further develop and refine their teaching practice.

Students participate in four specialist programs: Performing Arts, Visual Arts, Languages (Indonesian) and Physical Education, which provide valuable experiences in the education of the whole child and ensure the delivery of all aspects of the Victorian Curriculum.

The pro-social and emotional skills program `Play is the Way' provides valuable social and emotional learning for all students through guided play, classroom activities and an empowering language across the school. Individual inquiries across the school have allowed for increased voice and choice for students in their learning. We also use the Respectful Relationships curriculum.

Applications close Tuesday 27 October 2026 at 11.59pm