Admin and Operations Coordinator (Identified)

Deadly Coders; Brisbane; Hybrid; AUD 38,000 - 46,000; Part time

Benefits offered by this job

Superannuation

Job summary

Deadly Coders seeks an Admin and Operations Coordinator to keep programs running smoothly behind the scenes. You will recruit, onboard and coordinate casual Instructors, manage logistics and equipment, and oversee systems and inbox to enable strong program delivery for Indigenous students across Australia.

You will report to the Partnerships and Program Director and work closely with the National Programs Manager to ensure high-quality, culturally grounded technology programs nationwide.

Qualifications

• Experience in administration, operations, logistics or event coordination.
• Highly organised, with the ability to juggle schedules and deadlines across multiple sites.
• Clear, warm communication with Instructors, schools, suppliers and community members.
• Understanding of Aboriginal and Torres Strait Islander self-determination and culturally safe practice.
• Current Working With Children Check (blue card in Queensland), or willingness to obtain one, and a National Police Check.
• Experience recruiting, rostering or supporting casual staff.
• Experience in education, community or not-for-profit settings.

Responsibilities

• Recruit Instructors, including advertising roles on SEEK and other platforms, shortlisting and arranging interviews.
• Onboard new Instructors, including contracts, Working With Children Checks, induction and system access.
• Manage Instructor timetables and schedules for school programs, workshops and Academy sessions.
• Coordinate with the National Programs Manager to ensure programs run smoothly from an instructor and operational perspective.
• Prepare and file session briefs, and collect post-program photos and feedback.
• Arrange travel for staff and Instructors, including flights and accommodation.
• Manage the freight of laptops to and from school program sites.
• Maintain the equipment register, conduct stocktakes and oversee laptop recycling.
• Order program resources, including Arduino gamepads and kits.
• Arrange printing of flyers for community events and place supplier orders.

Skills

Administration

Logistics

Recruitment coordination

Communication

Time management

Team coordination

Tools

SEEK

Jotform

Microsoft 365

Job description

Admin and Operations Coordinator (Identified)

Admin and Operations Coordinator (Identified) – Part-time, 3 days per week

Teneriffe, Brisbane (hybrid, with flexible and remote work options) · $70,000 per year pro rata ($42,000 at 0.6 FTE) plus superannuation

• Starting early 2027

About Deadly Coders

Deadly Coders is an Aboriginal and Torres Strait Islander corporation and charity on a mission to ignite passion in technology and create pathways for Indigenous young people, empowering them, their schools and communities for a better future. We deliver culturally grounded AI, coding, cyber and STEM programs for Aboriginal and Torres Strait Islander students across Australia.

About the role

The Admin and Operations Coordinator keeps Deadly Coders programs running smoothly behind the scenes. You will recruit, onboard and coordinate our casual Instructors, manage logistics and equipment, and look after our systems and inbox, so our program delivery team can focus on the students, schools and communities we work with. This role is central to delivering high-quality, culturally grounded technology programs for Aboriginal and Torres Strait Islander young people across Australia.

You will report to the Partnerships and Program Director and coordinate closely with our National Programs Manager.

Instructor recruitment, onboarding and coordination

Recruit Instructors, including advertising roles on SEEK and other platforms, shortlisting and arranging interviews

Onboard new Instructors, including contracts, Working With Children Checks, induction and system access

Manage Instructor timetables and schedules for school programs, workshops and Academy sessions

Coordinate with the National Programs Manager, who runs the weekly program delivery meetings, to make sure programs run smoothly from an instructor and operational perspective

Prepare and file session briefs, and collect post-program photos and feedback

Logistics and equipment

Arrange travel for staff and Instructors, including flights and accommodation

Manage the freight of laptops to and from school program sites

Maintain the equipment register, conduct regular stocktakes and oversee laptop recycling

Order program resources, including Arduino gamepads and kits

Arrange printing of flyers for community events and place supplier orders

Systems and administration

Manage and maintain organisational systems, including SEEK, Jotform and other platforms

Monitor and respond to enquiries received through ****@deadlycoders.org.au and the main phone line

Maintain the filing system, including session briefs, program records and photos

Collect and check Instructor timesheets, and support Corporate Services with payroll and supplier invoices

Aboriginal and/or Torres Strait Islander identity. This is an identified position, open to Aboriginal and Torres Strait Islander applicants

Experience in administration, operations, logistics or event coordination

Highly organised, with the ability to juggle schedules, bookings and deadlines across multiple sites

Confident with digital systems and quick to learn new platforms

Clear, warm communication with Instructors, schools, suppliers and community members

Understanding of, and commitment to, Aboriginal and Torres Strait Islander self-determination and culturally safe practice

Current Working With Children Check (blue card in Queensland), or willingness to obtain one, and a National Police Check

Experience recruiting, rostering or supporting casual staff

Experience in education, community or not-for-profit settings

Familiarity with SEEK, Jotform, Microsoft 365 or similar tools

This is an identified position. Deadly Coders is an equal opportunity employer, and Aboriginal and Torres Strait Islander applicants are strongly encouraged to apply.