accounts payable officer

HR Partners; Sydney; Hybrid; AUD 70,000 - 90,000; Full time

Job summary

HR Partners is assisting a NSW government organisation in Dee Why, Sydney for an Accounts Payable Officer on a temp contract until 14 January 2028. Hybrid working flexibility is available.

The role requires good data entry, AP systems experience and strong communication to manage inquiries and supplier interactions. The successful candidate will process invoices and payments, perform reconciliations, manage corporate card transactions with ExpenseMe, and support process improvements across AP

Qualifications

• Tertiary qualifications in accounting or demonstrated relevant experience in accounts payable.
• Hands-on knowledge of computerized accounts payable systems and document management.
• Data entry skills and ability to handle enquiries via phone, email and in person.

Responsibilities

• Process invoices, credit notes, reimbursements, grants, and Councillor payments in line with policies.
• Prepare and verify EFT and BPAY payment runs.
• Perform creditor statement reconciliations and resolve discrepancies.
• Process and acquit corporate card transactions using ExpenseMe.
• Deliver customer-centred support and collaborate with Council teams.
• Maintain vendor masterfile and perform monthly balance sheet reconciliations.
• Assist in documenting and improving AP procedures and systems.

Skills

Accounts payable systems

Data entry

Customer service

Document management

Invoices & payments

Education

Accounting degree (or in progress)

Tools

ExpenseMe

Job description

• Dee Why NSW location with hybrid working flexibility
• Temp contract until 14th January 2028 with possible extensions

About the Role

Our client is a NSW government organisation based in Dee Why NSW. They are currently seeking an Accounts Payable Officer to come in and work with them on a temp contract until 14th January 2028.

Requirements for this role include:

• Tertiary qualifications in accounting (or currently working towards) or demonstrated relevant experience in an Accounts Payable role.
• Demonstrated high level of IDT skills and a thorough understanding and hands on knowledge of computerised accounts payable systems, document scanning and document management systems
• Demonstrated experience in general office procedures including data entry and the ability to handle telephone, mail, email and face-to-face enquiries

Key responsibilities include:

• Invoice & Payment Processing: Accurately process and scan invoices, credit notes, reimbursements, refunds, grants, and Councillor payments in compliance with Council policies and legislation.
• Payment Run Preparation: Prepare and verify details for EFT and BPAY payment runs to ensure accurate, timely, and approved disbursements.
• Creditor Reconciliations: Perform regular creditor statement reconciliations and promptly resolve discrepancies to maintain compliance with payment terms.
• Corporate Card Administration: Review, process, and acquit corporate credit card transactions using ExpenseMe to ensure complete and accurate expense accounting.
• Customer Service & Collaboration: Deliver customer-centric support, fostering strong relationships and collaborating across Council teams to streamline service delivery.
• AP Financial & Masterfile Administration: Perform core administrative functions, including monthly balance sheet reconciliations and vendor masterfile maintenance.
• Process Improvement & Compliance: Assist in documenting, reviewing, and enhancing Accounts Payable procedures and systems to maintain best-practice operational standards.