Accounts Payable Officer

Chemist Warehouse Group; Melbourne; On-site; AUD 60,000 - 80,000; Full time

Benefits offered by this job

Work from home 1 day per week

Paid parental leave

Employee discounts

EAP services

Onsite canteen

Shuttle bus

Job summary

Chemist Warehouse Group is hiring an Accounts Payable Officer for a 12-month fixed-term contract to support the Support Office. You will process supplier payments, reconcile accounts, and maintain financial records in collaboration with a busy finance team.

Reporting to the AP Team Lead, you will handle domestic and international payments, resolve discrepancies, and respond to supplier enquiries while ensuring accuracy and compliance with internal controls.

Qualifications

• Experience in an accounts payable or finance processing role with payment processing and reconciliations.
• Experience using accounting software, ERP platforms or other financial systems.
• Strong attention to detail and ability to verify financial data.
• Well-organised with excellent time management and prioritisation.
• Clear written and verbal communication and collaborative approach.
• Tertiary qualification in Business/Finance or relevant practical experience.
• Experience in large retail/wholesale environments with high-volume invoicing is valued.

Responsibilities

• Process end-of-month supplier payments, including domestic and international transactions.
• Manage ad hoc payment requests and ensure timely processing.
• Review and authorise supplier invoices in line with policies.
• Complete supplier statement reconciliations and investigate discrepancies.
• Prepare and review the monthly clearing report.
• Monitor the AP inbox and respond to supplier/internal enquiries.
• Maintain accurate payment records and supporting documentation.
• Collaborate with stakeholders to resolve invoice/payment issues.
• Support wider finance team with admin and ad hoc tasks as required.

Skills

Accounts payable

Finance processing

Accounting software

Attention to detail

Time management

Communication skills

Business/Finance qualification

Retail/wholesale experience

Education

Bachelor's degree in Business or Finance

Tools

Accounting software

ERP platforms

Job description

About the Team

Our Accounts Payable team manages supplier invoices and payments for Sigma Healthcare’s Support Office operations. The team ensures transactions are accurate, processed on time and aligned with financial controls, while resolving supplier enquiries and keeping financial records up to date.

About the Role

Reporting into the Accounts Payable Team Lead, the Accounts Payable Officer will support the smooth running of our Support Office accounts payable function on a 12-month fixed-term contract. You’ll process supplier payments, reconcile accounts, respond to enquiries and help maintain accurate financial records in a collaborative finance team.

Role Responsibilities

• Process end-of-month supplier payments in line with trading terms, including domestic and international transactions.
• Manage ad hoc payment requests, ensuring payments are processed accurately and on time.
• Review and authorise supplier invoices in line with internal policies and financial controls.
• Complete supplier statement reconciliations and investigate discrepancies.
• Prepare and review the monthly clearing report.
• Monitor the Accounts Payable inbox and respond to supplier and internal stakeholder enquiries.
• Maintain accurate payment records and supporting transaction documentation.
• Work with stakeholders to resolve invoice and payment issues promptly.
• Support the wider finance team with administration and ad hoc tasks as required.

Who Are We Looking For?

• Previous experience in an accounts payable or finance processing role, including payment processing and reconciliations.
• Experience using accounting software, ERP platforms or other financial systems.
• Strong attention to detail, with the ability to verify financial data and resolve discrepancies.
• Sound organisational and time-management skills, with the ability to prioritise competing tasks.
• Clear written and verbal communication skills and a collaborative approach to internal and supplier enquiries.
• A tertiary qualification in Business, Finance or a related discipline, or relevant practical experience.
• Experience in a large retail, wholesale or distribution environment, high-volume invoice processing or international payments would be highly regarded.

Why Join Us?

• Grow your career with purpose – Access a wide range of learning and development programs, including our internally designed leadership courses (including our Women In Leadership program) to support your long-term growth. Be part of a purpose-driven organisation making a difference in healthcare, working with a collaborative and supportive team.
• Be rewarded for your impact – Enjoy annual salary reviews linked to your performance, recognising the value you bring to the team.
• Flexibility that works – Work from home one day per week, while staying connected with your team at our vibrant Preston Support Office four days a week. We’re committed to supporting our people through life’s important moments. Alongside our formal flexibility policies, we recognise that some circumstances, such as returning from parental leave or managing personal wellbeing may require additional consideration. In these situations, we work collaboratively on case‑by‑case arrangements to provide the support needed while balancing the requirements of the role and team.
• Paid parental leave – We support growing families with six weeks of paid parental leave for primary carers and one week of paid parental leave for secondary carers.
• Exclusive savings – Access generous team member discounts across a wide range of products with our partnership with Flare, including company-wide corporate offers on healthcare premiums with Bupa Healthcare, banking benefits with Comm Bank, novated leasing and a team member discount card entitling you to savings in our Chemist Warehouse Pharmacies
• Support when you need it – Tap into confidential Employee Assistance Program (EAP) services for personal or professional support.
• Take advantage of our subsidised and convenient onsite canteen for varied and affordable meals, coffee, confectionary and bakery items.
• Easy commuting – Enjoy our complimentary shuttle bus connecting nearby train stations to the Preston Support Office, making public transport travel simple and stress‑free.

About Us

Sigma Healthcare is powering pharmacy! We have the largest pharmacy network in Australia with trusted brands including Chemist Warehouse, Amcal, Discount Drug Stores and Ultra Beauty! We are powered by our dedicated people and our leading Australian full line pharmacy wholesale and distribution business that delivers medicines to any pharmacy anywhere in Australia. With Chemist Warehouse now operating in four countries outside Australia, we continue to expand our reach.

Sigma Healthcare is an equal opportunity employer and is committed to fostering a diverse, inclusive, and respectful workplace where everyone can thrive. We welcome applications from people of all backgrounds and experiences and encourage you to apply, even if you don't meet every requirement listed.