Accounts Payable Officer

MyChemist Retail Group; Melbourne; Hybrid; AUD 60,000 - 80,000; Full time

Benefits offered by this job

Work from home 1 day/week

Paid parental leave

Employee Assistance Program (EAP)

Canteen on site

Shuttle bus

Staff discounts with Flare/Bupa/Comm

Job summary

Sigma Healthcare in Australia is seeking an Accounts Payable Officer for a 12-month fixed-term contract to support our Preston-based finance team. You will process supplier payments, reconcile accounts and help maintain accurate records in a collaborative environment.

You will engage with internal stakeholders and suppliers, manage high-volume transactions and contribute to process improvements across the Accounts Payable function.

Qualifications

• Experience in accounts payable or finance processing with payments and reconciliations.
• Experience using accounting software, ERP platforms or other financial systems.
• Strong attention to detail and ability to verify financial data.
• Good organisational and time-management skills; can prioritise tasks.
• Clear written and verbal communication; collaborative with internal and supplier enquiries.
• Tertiary qualification in Business or Finance, or relevant practical experience.
• Experience in large retail/wholesale/distribution with high-volume invoices or international payments is valued.

Responsibilities

• Process end-of-month supplier payments including domestic and international transactions.
• Manage ad hoc payment requests to ensure accuracy and timeliness.
• Review and authorise supplier invoices per internal policies and controls.
• Complete supplier statement reconciliations and investigate discrepancies.
• Prepare and review the monthly clearing report.
• Monitor the Accounts Payable inbox and respond to supplier and internal inquiries.
• Maintain accurate payment records and supporting documentation.
• Work with stakeholders to resolve invoice and payment issues promptly.
• Support the wider finance team with administration and ad hoc tasks.

Skills

Accounts payable

Accounting software

Attention to detail

Time management

Communication skills

Finance qualification

Retail experience

Education

Business/Finance degree or equivalent

Tools

ERP systems

Job description

About the Team

Our Accounts Payable team manages supplier invoices and payments for Sigma Healthcare’s Support Office operations. The team ensures transactions are accurate, processed on time and aligned with financial controls, while resolving supplier enquiries and keeping financial records up to date.

About the Role

Reporting into the Accounts Payable Team Lead, the Accounts Payable Officer will support the smooth running of our Support Office accounts payable function on a 12-month fixed-term contract. You’ll process supplier payments, reconcile accounts, respond to enquiries and help maintain accurate financial records in a collaborative finance team.

Role Responsibilities

• Process end-of-month supplier payments in line with trading terms, including domestic and international transactions.
• Manage ad hoc payment requests, ensuring payments are processed accurately and on time.
• Review and authorise supplier invoices in line with internal policies and financial controls.
• Complete supplier statement reconciliations and investigate discrepancies.
• Prepare and review the monthly clearing report.
• Monitor the Accounts Payable inbox and respond to supplier and internal stakeholder enquiries.
• Maintain accurate payment records and supporting transaction documentation.
• Work with stakeholders to resolve invoice and payment issues promptly.
• Support the wider finance team with administration and ad hoc tasks as required.

Who Are We Looking For?

• Previous experience in an accounts payable or finance processing role, including payment processing and reconciliations.
• Experience using accounting software, ERP platforms or other financial systems.
• Strong attention to detail, with the ability to verify financial data and resolve discrepancies.
• Sound organisational and time-management skills, with the ability to prioritise competing tasks.
• Clear written and verbal communication skills and a collaborative approach to internal and supplier enquiries.
• A tertiary qualification in Business, Finance or a related discipline, or relevant practical experience.
• Experience in a large retail, wholesale or distribution environment, high-volume invoice processing or international payments would be highly regarded.

Why Join Us?

• Grow your career with purpose - Access a wide range of learning and development programs, including our internally designed leadership courses (including our Women In Leadership program) to support your long-term growth. Be part of a purpose-driven organisation making a difference in healthcare, working with a collaborative and supportive team.
• Be rewarded for your impact - Enjoy annual salary reviews linked to your performance, recognising the value you bring to the team.
• Flexibility that works - Work from home one day per week, while staying connected with your team at our vibrant Preston Support Office four days a week. We’re committed to supporting our people through life’s important moments. Alongside our formal flexibility policies, we recognise that some circumstances, such as returning from parental leave or managing personal wellbeing may require additional consideration. In these situations, we work collaboratively on case-by-case arrangements to provide the support needed while balancing the requirements of the role and team.
• Paid parental leave - We support growing families with six weeks of paid parental leave for primary carers and one week of paid parental leave for secondary carers.
• Exclusive savings - Access generous team member discounts across a wide range of products with our partnership with Flare, including company-wide corporate offers on healthcare premiums with Bupa Healthcare, banking benefits with Comm Bank, novated leasing and a team member discount card entitling you to savings in our Chemist Warehouse Pharmacies
• Support when you need it - Tap into confidential Employee Assistance Program (EAP) services for personal or professional support.
• Take advantage of our subsidised and convenient onsite canteen for varied and affordable meals, coffee, confectionary and bakery items.
• Easy commuting - Enjoy our complimentary shuttle bus connecting nearby train stations to the Preston Support Office, making public transport travel simple and stress-free.

About Us

Sigma Healthcare is powering pharmacy! We have the largest pharmacy network in Australia with trusted brands including Chemist Warehouse, Amcal, Discount Drug Stores and Ultra Beauty! We are powered by our dedicated people and our leading Australian full line pharmacy wholesale and distribution business that delivers medicines to any pharmacy anywhere in Australia. With Chemist Warehouse now operating in four countries outside Australia, we continue to expand our reach.

Sigma Healthcare is an equal opportunity employer and is committed to fostering a diverse, inclusive, and respectful workplace where everyone can thrive. We welcome applications from people of all backgrounds and experiences and encourage you to apply, even if you don't meet every requirement listed.