Accounts Payable Officer

Babcock International; Adelaide; On-site; AUD 55,000 - 75,000; Full time

Job summary

Babcock Australasia seeks an Accounts Payable Officer to manage supplier invoices, employee expenses, and corporate card transactions from our Adelaide office. You will ensure accuracy, timely processing, and compliance with policies while supporting internal stakeholders and suppliers.

Based in the Franklin Street CBD office, you will work within P2P processes, maintain supplier records in the ERP system, and collaborate with finance to deliver reconciliations and reporting.

Qualifications

• Experience in Accounts Payable or Finance Operations is essential.
• Solid understanding of procure-to-pay (P2P) processes.
• Experience using ERP systems and maintaining supplier data.
• High level of accuracy and attention to detail.
• Australian Citizenship to obtain/maintain Defence security clearance.

Responsibilities

• Process supplier invoices accurately and timely.
• Investigate invoice discrepancies and exceptions.
• Ensure approvals per delegated authority limits.
• Maintain supplier records in the ERP system.
• Process corporate credit card transactions and reimbursements.
• Collaborate with finance for reconciliations and reporting.

Skills

AP/Finance Ops

P2P processes

ERP systems

Attention to detail

Security clearance

Education

Accounting/Finance qualification

Job description

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Accounts Payable Officer

Location: Adelaide, SA, AU, 5000

Onsite or Hybrid: OnSite

About the role

The Accounts Payable Officer is responsible for the accurate and timely processing of supplier invoices, employee expense claims, and corporate credit card transactions. The role ensures compliance with company policies, financial controls, taxation requirements, and contractual obligations while delivering a high standard of customer service to both internal stakeholders and suppliers. This role is based in our Franklin Street CBD office, SA.

Your duties will include but are not limited to:

• Process supplier invoices accurately and within agreed service levels.
• Investigate and resolve invoice discrepancies and exceptions.
• Ensure all invoices receive appropriate approvals in accordance with delegated authority limits.
• Create and maintain supplier records within the ERP system.
• Verify supplier information, including banking details and supporting documentation.
• Ensure compliance with supplier onboarding and fraud prevention controls.
• Conduct periodic reviews of supplier masta data to maintain accuracy.
• Administer and process corporate credit card transactions in accordance with company policies and delegatedauthority limits.
• Review and reconcile corporate credit card statements, ensuring all transactions are supported by appropriatedocumentation and coding.
• Follow up with cardholders regarding outstanding receipts, incomplete expense claims, or policy non-compliance.
• Process employee reimbursement claims in accordance with company policies.
• Collaborate effectively with finance teams to ensure accurate financial processing, reconcilliations and reporting.

About you

To be successful you will bring:

• Australian Citizenship to obtain or maintain a Defence security clearance.
• Previous experience in an Accounts Payable or Finance Operations role.
• Sound understanding of procure-to-pay (P2P) processes.
• Experience using ERP systems
• High level of attention to detail and accuracy.
• Certificate IV, Diploma, or tertiary qualification in Accounting, Finance, or Business.

Your future at Babcock - what we offer you

• Our agile working policies offer more choice and autonomy. For you, this could mean flexible start and finish times, a mix of office and home working, or even condensed working weeks.
• Our work life integration policy offers attractive leave entitlements including (not limited to) wellbeing leave, volunteer leave, paid parental leave, defence reservist leave, and we are proud to be a Work180 endorsed employer.
• Babcock’s supportive and engaging environment, coupled with our capability framework, aims to advance your career with internal development programs, self-led learning modules through LinkedIn Learning and access to study leave.
• Our beRewarded platform offers endless discounts across retail, health, entertainment, travel and much more, plus novated leasing options and corporate shares plan.
• As a principles driven organisation, our weRecognise program aims to recognise the outstanding work our people do each and every day in line with our Principles which are Be kind, Collaborate, Be Curious, Think Outcomes, Be Courageous and Own & Deliver.

Who we are

Babcock Australasia combines the best talent and in-country expertise while leveraging the rich 130+ year global heritage of Babcock International Group, a FTSE 100 international defence company.

Our team of 1,800+ experienced staff ensure critical services and assets are readily available, affordable, and future proof. From maritime sustainment and secure communications, to lifesaving helicopter missions and managing critical fleets, we ensure our customers are equipped to fulfil our mission

We welcome applications from candidates from all backgrounds and experience however, due to the defence orientation of this role, the successful candidate must be eligible to obtain an appropriate level of Defence Security Clearance for the role, as defined in the AGSVA guidelines.

Please note, should your application progress you may be required to complete pre-employment checks. These checks may include but not limited to, reference checks, police check, security check, qualifications and right to work.

Babcock Australasia is a Circle Back Initiative Employer - we commit to respond to every applicant.