Accounts Payable Administrator

Charles Porter & Sons; Mackay Regional; On-site; AUD 55,000 - 75,000; Full time

Job summary

Charles Porter & Sons in Mackay Regional, QLD, is seeking an Accounts Payable Administrator to join our Corporate Services team. You will process supplier invoices, perform reconciliations, and maintain supplier records within our ERP system.

The role requires 3+ years of AP experience in a high-volume environment and excellent attention to detail. You will work independently and as part of a collaborative team, supporting month-end activities and helping drive process improvements.

Qualifications

• Minimum 3 years' Accounts Payable experience in a fast-paced, high-volume environment.
• Strong reconciliation, general ledger coding, and month-end processing skills.
• High level of accuracy, attention to detail, and data management skills.
• Intermediate Excel skills and experience with ERP/accounting systems.
• Strong organisational, analytical, problem-solving, and time management skills.
• Ability to work independently and as part of a team while meeting deadlines.
• Excellent communication and interpersonal skills with internal and external stakeholders.
• Professional, adaptable, resilient, and able to work effectively under pressure.

Responsibilities

• Process supplier invoices, payments, credits, and discounts accurately and within required timeframes.
• Complete month-end Accounts Payable activities, including supplier reconciliations and resolving discrepancies.
• Maintain accurate supplier records, including contact and banking details, within company ERP systems.
• Respond to supplier queries and resolve payment issues, claims, and disputes promptly and professionally.
• Maintain organised electronic Accounts Payable records and documentation.
• Support team members with Accounts Payable processes, including training on process changes.
• Identify and implement process improvements within Accounts Payable and ERP systems.

Skills

Accounts Payable

Reconciliation

GL coding

Month-end processing

Excel

ERP systems

Attention to detail

Data management

Analytical

Time management

Communication skills

Tools

ERP systems

Job description

We have a fantastic opportunity for a motivated and detail-oriented team member to join our Corporate Services branch as an Accounts Payable Administrator. You'll be joining an experienced, friendly, and collaborative team with a strong positive culture. If you're organised, enjoy working with numbers, have a keen eye for detail, and take pride in providing accurate and timely financial support, we'd love to hear from you!

Key responsibilities

• Process supplier invoices, payments, credits, and discounts accurately and within required timeframes.
• Complete month-end Accounts Payable activities, including supplier reconciliations and resolving discrepancies.
• Maintain accurate supplier records, including contact and banking details, within company ERP systems.
• Respond to supplier queries and resolve payment issues, claims, and disputes promptly and professionally.
• Maintain organised electronic Accounts Payable records and documentation.
• Support team members with Accounts Payable processes, including training on process changes.
• Identify and implement process improvements within Accounts Payable and ERP systems.

About you

• Minimum 3 years' Accounts Payable experience in a fast-paced, high-volume environment.
• Strong reconciliation, general ledger coding, and month-end processing skills.
• High level of accuracy, attention to detail, and data management skills.
• Intermediate Excel skills and experience with ERP/accounting systems.
• Strong organisational, analytical, problem-solving, and time management skills.
• Ability to work independently and as part of a team while meeting deadlines.
• Excellent communication and interpersonal skills with internal and external stakeholders.
• Professional, adaptable, resilient, and able to work effectively under pressure.