Accounts Officer

Oak Tree Retirement Villages; Brisbane; On-site; AUD 65,000 - 90,000; Full time

Job summary

Oak Tree Retirement Villages in Brisbane, QLD, is seeking an Accounts Officer to support month-end reporting, general ledger integrity, balance sheet reconciliations and audit readiness across corporate and village operations. This 12-month fixed-term contract offers full-time hours and a central role in financial control.

You will manage prepayments, accruals, asset registers and cost tracking, while assisting with accounts payable/receivable and ESG reporting.

Qualifications

• Experience in an accounting or finance role involving general ledger, month-end processing and reconciliations.
• Sound knowledge of accounting principles and financial record-keeping practices.
• Experience with Accounts Payable, Accounts Receivable, banking and transactional finance activities.
• Strong attention to detail and a commitment to maintaining accurate and complete financial records.
• Ability to investigate variances, resolve issues and apply practical problem-solving.

Responsibilities

• Prepare and process month-end journals, including prepayments, accruals, recurring journals, village invoice accruals, shortfall calculations and other required adjustments.
• Review general ledger transactions for statutory and utility costs, including rates, water, sewerage, waste and electricity.
• Support corporate and village month-end reporting by investigating unusual transactions and variances and resolving coding, allocation and reporting queries.
• Maintain the property, plant and equipment fixed asset register and process depreciation, asset additions, disposals and write-offs in accordance with accounting policies.
• Undertake balance sheet reconciliations for corporate and village accounts and prepare supporting documentation for review and audit purposes.
• Assist with year-end audit requirements, including reconciliations and supporting schedules.
• Monitor statutory and utility expenditure and maintain tracking schedules supporting village budgets, forecasts and financial reporting.
• Manage electricity consumption tracking for villages operating with embedded electricity networks and ensure related expenditure is accurately recorded.
• Review and update electricity, water and rates invoices on tracking spreadsheets and provide relevant general ledger coding for processing in TechOne.
• Reconcile resident electricity rebate balances with Silver Assets reporting.
• Collect, validate and prepare quarterly electricity consumption data to support ESG reporting requirements.
• Monitor and analyse utility expenditure trends to identify anomalies and process improvement opportunities.
• Provide backup support for Accounts Payable, including supplier invoices, reconciliations, payment runs, staff reimbursements and vendor queries.
• Provide backup support for Accounts Receivable, including invoicing, receipt processing and allocation, debtor account maintenance, debtor queries and ageing reviews.
• Assist with banking, account reconciliations and other day-to-day financial operations as required.
• Work collaboratively with the finance team and internal stakeholders to deliver accurate, timely and practical financial support.

Skills

General ledger

Month-end processing

Reconciliations

Accounts payable

Accounts receivable

Banking

Fixed asset register

Audit support

Analytical skills

Communication

Tools

TechOne

Excel

Job description

Oak Tree Retirement Villages – Brisbane QLD

Oak Tree Group specializesin providing affordable and secure independent living communities for seniors throughout Australia. Our focus is on building small villages that combine residential and recreational facilities in an environment where residents can form new friendships, be part of a safe community and still live independently.

About the role

The Accounts Officer supports the accuracy, completeness and integrity of financial information across corporate operations and a village network. The role contributes to timely month-end reporting, general ledger accounting, balance sheet reconciliations, statutory and utility expenditure management, annual audit requirements and transactional finance activities. Working closely with the wider finance team and internal stakeholders, you will manage competing priorities, maintain accurate records, provide responsive financial support and identify opportunities to improve processes.

This is for a 12 Month Fixed Term Contract, Full Time Hours, reporting to the Group Financial Controller.

Key responsibilities

Prepare and process month-end journals, including prepayments, accruals, recurring journals, village invoice accruals, shortfall calculations and other required adjustments.

Review general ledger transactions for statutory and utility costs, including rates, water, sewerage, waste and electricity.

Support corporate and village month-end reporting by investigating unusual transactions and variances and resolving coding, allocation and reporting queries.

Maintain the property, plant and equipment fixed asset register and process depreciation, asset additions, disposals and write-offs in accordance with accounting policies.

Undertake balance sheet reconciliations for corporate and village accounts and prepare supporting documentation for review and audit purposes.

Assist with year-end audit requirements, including reconciliations and supporting schedules.

Monitor statutory and utility expenditure and maintain tracking schedules supporting village budgets, forecasts and financial reporting.

Manage electricity consumption tracking for villages operating with embedded electricity networks and ensure related expenditure is accurately recorded.

Review and update electricity, water and rates invoices on tracking spreadsheets and provide relevant general ledger coding for processing in TechOne.

Reconcile resident electricity rebate balances with Silver Assets reporting.

Collect, validate and prepare quarterly electricity consumption data to support ESG reporting requirements.

Monitor and analyse utility expenditure trends to identify anomalies and process improvement opportunities.

Provide backup support for Accounts Payable, including supplier invoices, reconciliations, payment runs, staff reimbursements and vendor queries.

Provide backup support for Accounts Receivable, including invoicing, receipt processing and allocation, debtor account maintenance, debtor queries and ageing reviews.

Assist with banking, account reconciliations and other day-to-day financial operations as required.

Work collaboratively with the finance team and internal stakeholders to deliver accurate, timely and practical financial support.

What we're looking for

Experience in an accounting or finance role involving general ledger, month-end processing and reconciliations.

Sound knowledge of accounting principles and financial record-keeping practices.

Experience or capability across Accounts Payable, Accounts Receivable, banking and transactional finance activities.

Strong attention to detail and a commitment to maintaining accurate and complete financial records.

Ability to investigate variances, resolve issues and apply a practical problem-solving mindset.

Strong organisational skills and the ability to manage competing priorities in a dynamic environment.

Effective communication and relationship-building skills when working with finance colleagues and internal stakeholders.

Proactive approach to taking ownership of tasks and identifying opportunities to improve processes.

Willingness to learn, adapt and develop across a broad finance role.

Experience with fixed asset registers, utility expenditure or audit support would be advantageous.