Accounts Administrator

Aviva Syndicates (Pacific); Sydney; On-site; AUD 55,000 - 75,000; Full time

Job summary

Aviva Syndicates Australia is seeking an Accounts Administrator to support financial operations, including accounts payable, reconciliations, and premium tax duties. You will work with external accountants, the London Finance team, and internal stakeholders to uphold strong controls and timely payments.

Ideal candidates will have strong organisational and numerical skills, proficiency in Excel, and experience with Hubdoc or similar platforms.

Qualifications

• Demonstrated organisational skills and attention to detail.
• Strong written and verbal communication abilities.
• Solid numerical and data handling capabilities.
• Proficiency with Excel and MS Office tools.
• Ability to manage multiple priorities in a fast-paced environment.

Responsibilities

• Process operating and underwriting expenses accurately.
• Upload invoices and documentation into Hubdoc.
• Coordinate invoice approvals with the London Finance team.
• Enter invoices into ANZ banking platforms for payment processing.
• Verify supplier bank details and maintain records.
• Perform bank reconciliations and investigate discrepancies.
• Keep financial files organized and up to date.
• Monitor expenditure and assist with budget reconciliations.
• Calculate and report premium tax obligations.
• Liaise with external accountants for information requests.

Skills

Organisational skills

Communication

Numerical skills

Excel

Multitasking

Positive attitude

Education

Accounting/Finance/Business degree

Tools

Xero

Hubdoc

Job description

As an Accounts Administrator, you will play a key role in supporting the financial operations of Aviva Syndicates Australia through the accurate administration of accounts, banking, reconciliations, and premium tax activities. Working closely with our external accountants, the London Finance team, and internal stakeholders, you will help maintain strong financial controls, ensure timely processing of payments and expenses, and support the continued growth of the business.

Key responsibilities

• Process and manage operating and underwriting expenses.
• Upload invoices and supporting documentation into Hubdoc.
• Liaise with the London Finance team to obtain invoice approvals.
• Upload approved invoices into ANZ banking platforms for payment processing.
• Verify and maintain supplier bank account details in accordance with company procedures.
• Perform bank and account reconciliations, and investigate any discrepancies.
• Maintain accurate and organised financial records, files, and supporting documentation.
• Monitor expenditure and assist with budget reconciliations throughout the year.
• Calculate, reconcile, and manage premium tax obligations and associated reporting requirements.
• Liaise with external accountants and provide supporting information as required.

About you

• Strong organisational skills and exceptional attention to detail.
• Excellent written and verbal communication skills.
• Strong numerical skills and confidence working with financial information.
• Proficiency in Microsoft Office applications, particularly Excel.
• Ability to manage multiple priorities and work effectively in a fast-paced environment.
• A positive attitude and genuine interest in building a career in finance, accounting, or insurance operations.
• Previous experience in an accounts administration, bookkeeping, finance, or office-based role (desirable).
• Experience using accounting systems such as Xero, Hubdoc, or similar platforms (desirable).
• Currently studying, or recently completed, a qualification in Accounting, Finance, Business, Commerce, or a related discipline (desirable).
• Exposure to insurance, financial services, or professional services environments (desirable).

About us

At Aviva Syndicates Australia, you'll be joining a growing business where learning, development, and collaboration are highly valued. You'll gain exposure to both local and international stakeholders, develop valuable finance and operational expertise, and have the opportunity to build a rewarding long-term career within the insurance industry.