Accounts Administrator

HR Staff n' Stuff; City of Melbourne; On-site; AUD 65,000 - 75,000; Full time

Benefits offered by this job

Temp-to-permanent opportunity

Long-term career prospects

Supportive team environment

Attractive remuneration package

Job summary

HR Staff n' Stuff is seeking an experienced Accounts Administrator to join our Melbourne team on a temp-to-perm basis. The role supports Residential Sales, Commercial, Property Management and Trust Accounting, handling high-volume financial transactions with minimal training required.

You will manage accounts payable and receivable, bank reconciliations, and trust accounting tasks, contributing to accurate reporting and controls.

Qualifications

• Experience in a similar Accounts Administrator, Finance Officer or Bookkeeper role.
• Strong accounts payable and accounts receivable experience.
• Proven ability to manage high-volume transaction processing.
• Excellent reconciliation and problem-solving skills.
• Proficient with Xero and financial controls.

Responsibilities

• Process a high volume of supplier invoices (600–700 per month).
• Raise and process accounts receivable invoices across divisions.
• Handle banking transactions, daily receipting and allocations.
• Complete bank, credit card reconciliations and petty cash balancing.
• Support salary payments and trust accounting processes.
• Prepare monthly, quarterly and annual financial reports.

Skills

Accounts payable

Accounts receivable

High-volume processing

Attention to detail

Communication skills

Autonomous

Tools

Xero

Job description

We are one of Melbourne's most reputable and active real estate agencies, celebrating over 100 years! with a team of over 80 people, many of whom have been with us for over 20 years!

We are proud of the way we invest in our people, providing mentoring, development, support and career opportunities. We have a welcoming, warm, inclusive and empowering culture which is why our people stay with us.

About us

We are one of Melbourne's most reputable and active real estate agencies, celebrating over 100 years! with a team of over 80 people, many of whom have been with us for over 20 years!

We are proud of the way we invest in our people, providing mentoring, development, support and career opportunities. We have a welcoming, warm, inclusive and empowering culture which is why our people stay with us.

About the role

We are seeking an experienced Accounts Administrator to join our team on a temp-to-perm basis. This is a busy, hands-on role supporting multiple areas of the business, including Residential Sales, Commercial, Property Management, Concierge and Trust Accounting.

This is not an entry-level position. We are looking for someone who has proven accounts administration experience, can confidently manage a high-volume workload and is capable of hitting the ground running with minimal training.

You will play a critical role in the day-to-day financial operations of the business, ensuring the accurate processing of transactions, maintaining financial controls, supporting reporting requirements and providing backup support across specialist trust accounting functions.

Key responsibilities include

• Processing a high volume of accounts payable transactions, managing approximately 600 to 700 supplier invoices per month.

• Raising and processing accounts receivable invoices across various business divisions.

• Managing banking transactions, daily receipting and account allocations.

• Completing bank reconciliations, credit card reconciliations and petty cash balancing.

• Monitoring outstanding debtors and liaising with staff regarding collections.

• Supporting salary payment authorisations and financial control processes.

• Assisting with Sales Trust administration, including receipting, deposit releases and enquiry management.

• Processing trust account transfers and preparing related invoices and reports.

• Preparing monthly, quarterly and annual financial reports and supporting audit requirements.

• Maintaining fixed asset registers and resolving account discrepancies.

• Coordinating supplier relationships and office services across multiple locations.

• Providing administrative support across the broader business as required.

About you

• Previous experience in a similar Accounts Administrator, Finance Officer or Bookkeeper role.

• Strong accounts payable and accounts receivable experience.

• Demonstrated experience managing high-volume transaction processing.

• Must have strong experience using Xero .

• Excellent reconciliation and problem-solving skills.

• Strong attention to detail and a high level of accuracy.

• The ability to prioritise competing deadlines and work autonomously.

• Excellent communication and stakeholder management skills.

• A proactive and flexible approach with a willingness to support various business functions.

• Real estate, trust accounting or property industry experience will be highly regarded.

Benefits

• Temp-to-permanent opportunity with long-term career prospects.

• Join a highly respected and established Melbourne business.

• Supportive and collaborative team environment.

• Attractive remuneration package based on experience.

• Variety and autonomy in a diverse and fast-paced role.

• Opportunity to work closely with experienced leaders and a stable, long-tenured team.