Accounts & Administration Assistant

Morton Real Estate; Sydney; On-site; AUD 70,000 - 90,000; Full time

Job summary

Morton Real Estate is seeking a meticulous Property Management Accounts Assistant to join our Crow's Nest team. You will oversee the property invoicing process and ensure accurate payments on behalf of landlords using Our Property cloud software.

You will collaborate with Property Managers, Leasing Agents and support teams, review future invoices, handle refunds, and maintain adherence to trust accounting standards.

Qualifications

• Experience with property finance and invoicing workflows.
• Knowledge of property management costs and landlords.
• Strong organisational and prioritisation skills.

Responsibilities

• Oversee automated invoice workflow in Our Property cloud software.
• Resolve duplications and liaise with development to create new templates.
• Investigate and resolve parsing variations.
• Manage the accounts inbox and ensure all invoices are received.
• Liaise with strata, councils and Sydney Water accounts receivable teams.
• Review future invoices to ensure all outgoings are received and processed.
• Assist with owner and tenancy refunds and payments.
• Conduct trade statement checks.
• Collaborate with Property Managers, Leasing Agents and other stakeholders.
• Ensure adherence to Trust accounting principles as outlined in guidelines.

Skills

Invoice automation

Residential real estate

Time management

Accounting principles

Attention to detail

Communication skills

Job description

Are you ready to be part of a leading independent agency that manages nearly 4000 residential properties using cutting‑edge technology? Morton Real Estate is looking for a passionate and detail-oriented Property Management Accounts Assistant to join our established team in Crow's Nest. Our offices are located only a few minutes from the Crows Nest metro station.

Why Morton?

At Morton, we pride ourselves on our industry leadership, built on over 25 years of property management and sales experience. We invest in our team's growth through leadership training and skill development, ensuring you have the tools to excel in your role.

Your Role:

As a Property Management Accounts Assistant, you will play a crucial role in our property finance team. Your responsibilities will include oversight of the property invoices we pay on behalf of our landlords:

Overseeing the automated invoice workflow in Our Property, a cloud automation software.

Resolving duplications and liaising with the development team to create new templates.

Investigating and resolving parsing variations.

Managing the accounts inbox to ensure all invoices are received in Our Property.

Liaising with strata ,councils and Sydney Water accounts receivable teams as needed.

Proactively reviewing future invoices to ensure all outgoings have been received and processed.

Performing ad hoc invoice entry and accounting projects as required.

Reviewing Landlord Insurance policy expiry dates, ensuring renewals are processed.

Assisting with property ownership transfers.

Assisting with owner and tenancy refunds and payments

Conducting trade statement checks.

Collaborating with Property Managers, Leasing Agents, and other stakeholders.

Ensuring adherence to Trust accounting principles as outlined in the Supervision Guidelines.

What We’re Looking For:

We would love to talk to you if you:

Are tech‑savvy with an understanding of invoice automation.

Have knowledge of residential real estate and property expenses.

Excel in time management and prioritizing workloads.

Possess a strong understanding of administration and accounting principles.

Take ownership of problems and responsibilities.

Understand technology and have a grasp of how software systems work.

Have a high level of attention to detail.

Have strong communication and interpersonal skills.

Have a background in property management, finance, or business administration.

Can work independently and collaboratively in a fast‑paced environment.

Why Work With Us?

Be part of a multi‑award‑winning agency.

Enjoy the benefits of working in a non‑franchise, independent agency with 8 offices across Sydney, including Sydney CBD, Crow's Nest, Pyrmont, Woolloomooloo, Waterloo, Riverwood, Newington, and Penrith.

Join a big team that feels like family, where collaboration and support are at the forefront.

For more information, please email Amanda Browell‑Hook, Director ***************@morton.com.au

Please note you must have full working rights, we are unable to offer any visa/business sponsorship.

To learn more about Morton Real Estate, check out our website: www.morton.com.au