Account Administrator / Bookkeeper

Colliers International; Ballarat; Hybrid; AUD 55,000 - 75,000; Full time

Benefits offered by this job

Birthday leave

Weekday schedule — no weekend work

Quarterly team lunches

EOFY and Christmas events

Fitness membership reimbursement

Flexible working arrangements

Job summary

Colliers International is seeking a precise Bookkeeper to support our Real Estate Management teams across Ballarat and Geelong. The role balances trust account receipting, AR/AP, and month-end reporting within a collaborative regional network.

Based in Ballarat or Geelong, you’ll work with property managers and colleagues to ensure accurate accounting, timely processing, and compliant financial practices, with a weekday schedule and flexible working arrangements.

Qualifications

• Thrives on accuracy and structure.
• Strong attention to detail and organisational skills.
• Able to work with financial systems and processes.
• Proactive, team-focused attitude.
• Experience in bookkeeping or similar finance role; real estate experience preferred.

Responsibilities

• Manage daily receipting across multiple trust accounts.
• Handle accounts receivable and payable.
• Collaborate with Sales/Leasing teams on deposits, accounts, settlements, and financial requirements.
• Support outbound reconciliations and annual estimates for property managers.
• Prepare end-of-month reporting.
• Provide general operational support to the wider team.

Skills

Detail-oriented

Organised

Financial systems

Team-first

Real estate bookkeeping

Tools

Accounting software

Job description

• Employment Category: Permanent Full Time

Company Description

Our collaborative culture sets us apart. We help experts become true specialists and provide the supportive long-term structure and platform needed to accelerate your career and success.

Job Description

Looking for a role where precision meets purpose, and where your work genuinely keeps the wheels turning?

At Colliers, we’re more than just commercial property. We’re a connected team across Ballarat, Geelong, and Bendigo, working together to deliver outstanding outcomes for our clients. We’re now on the lookout for a sharp, reliable Bookkeeper to join our Real Estate Management team.

This role could be based in either Ballarat or Geelong.

This is a key position supporting our property management teams across the region. You’ll be the backbone of our accounting function, making sure everything balances, runs on time, and meets compliance standards.

Your day-to-day will include:

• Managing daily receipting across multiple trust accounts.
• Handling accounts receivable and payable.
• Work collaboratively with other departments within the business to process Sales and Leasing – Deposits, Accounts Sales, Settlements and all other financial requirements.
• Supporting property managers with outgoings reconciliations and annual estimates.
• End of month reporting.
• Assisting the wider team with general operational support as needed.

Qualifications

You’re someone who thrives on accuracy and structure, but also enjoys being part of a supportive, fast-paced team. You take pride in getting the details right and understand the importance of compliance in bookkeeping.

Ideally, you’ll bring:

• Previous experience in bookkeeping or a similar finance role (real estate preferred).
• Strong attention to detail and organisational skills.
• Confidence working with financial systems and processes.
• A proactive, team-first attitude.

Additional Information

Why Colliers?

• Work across a connected regional network spanning Ballarat, Geelong, and Bendigo.
• Join a collaborative, down-to-earth team culture.
• Enjoy birthday leave to celebrate your day.
• Monday to Friday schedule — no weekend work.
• Take part in quarterly team lunches, plus EOFY and Christmas events.
• Access reimbursement for fitness memberships.
• Benefit from flexible working arrangements.
• Play a key role in supporting the success of our property management operations.

If you’re looking for a role where your expertise is valued and your impact is visible every day, we’d love to hear from you.