Strategic Executive Assistant

at; Österreich; Vor Ort; EUR 40 000 - 60 000; Vollzeit

Zusammenfassung

A non-profit organisation is seeking a Strategic Executive Assistant to support the CEO and Executive Team. In this role, you will manage schedules, coordinate meetings, and handle sensitive information with discretion. The ideal candidate will possess excellent communication and organisational skills, alongside proficiency in Microsoft Office Suite. Flexible working arrangements and competitive salary are offered, emphasizing a commitment to diversity and inclusion.

Leistungen

Flexible working arrangements

Competitive salary packaging

Mobile, health and wellbeing allowance

Additional wellbeing leave

Qualifikationen

• Ability to manage multiple priorities in a fast-paced environment.
• Experience with digital tools for workflow and project tracking is desirable.
• Understanding of board or governance processes is highly desirable.

Aufgaben

• Manage the Executive Team’s diary, meetings, travel, and communications.
• Coordinate board and leadership meetings, including agendas and follow-up.
• Prepare high-quality documents for internal and external stakeholders.
• Implement smarter systems and workflows.

Kenntnisse

Excellent communication skills

Organisational skills

Time-management skills

Advanced Microsoft Office Suite

Strong attention to detail

Proactive mindset

Confidence with senior stakeholders

Tools

Microsoft Office Suite

Teams

Zoom

SharePoint

Jobbeschreibung

Overview

Are you a high-performing Strategic Executive Assistant ready to take your career to the next level? We’re looking for a critical-thinking Strategic Executive Assistant to partner directly with our CEO and Executive Team — not just to manage calendars and meetings, but to help shape the future of CoAct.

In this critical role, you’ll be a trusted right hand behind the scenes, where your coordination, planning, and executive-level support skills will help drive decisions that improve lives and strengthen communities. You’ll connect the dots, elevate the quality of execution, and bring a fresh perspective that helps us think ahead and act smarter.

Responsibilities

• Manage the Executive Team’s diary, meetings, travel, and communications with efficiency and foresight
• Coordinate board and leadership meetings, including agendas, minutes, and follow-up actions
• Prepare high-quality documents, reports, and presentations for internal and external stakeholders
• Maintain confidentiality and manage sensitive information with discretion
• Implement smarter systems and workflows that enhance decision-making communication and execution
• Support strategic projects and initiatives, offering insight, structure, and momentum towards shared goals
• Represent CoAct in key internal and external relationships, ensuring clarity, professionalism and alignment
• Troubleshoot issues, manage competing priorities, and adapt to shifting demands

What You’ll Bring

• Excellent communication, organisational, and time-management skills
• Advanced in Microsoft Office Suite (Outlook, Word, PowerPoint, Excel) and digital collaboration tools (Teams, Zoom)
• Strong attention to detail and ability to manage multiple priorities in a fast-paced environment
• A proactive, solutions-focused mindset and the ability to anticipate needs
• Confidence working with senior stakeholders and handling sensitive matters
• Understanding of board or governance processes is highly desirable
• Experience with digital tools for workflow, document management, and project tracking (e.g., SharePoint) is a bonus

What can we offer?

• Full-time permanent opportunity
• Flexible working arrangements
• Competitive salary packaging (save on tax)
• Mobile, health and wellbeing allowance
• Additional wellbeing leave (extra 13 days on top of your annual and personal leave)
• Awarded Employer of Choice in The Australian Business Awards 2019, 2021 and 2024
• Inclusive Employer 2024 / 2025 recognised by Diversity Council Australia

CoAct is a non-profit organisation dedicated to empowering everyday Australians through essential employment services and community activation programs. Our team shares a common passion for making a positive impact and giving back to society.

Your next steps

Thank you for your interest in this opportunity with CoAct. Keep in mind when applying it’s not just about what you know, but the unique value you can bring to CoAct and our team. To apply, we kindly request that you submit your resume and cover letter via the Apply Now button.

At CoAct, diversity and inclusion are at our core. We welcome applicants of all backgrounds, including race, religion, gender identity, sexual orientation, disability, and age. If you are interested, we want to hear from you. We are proud to be a disability-friendly company.

If you have any questions about the position or the application process, please contact our Recruitment Specialist, Deanna, at [e-mail].

Adjustments during recruitment

If you require any adjustments during the recruitment process (including receiving information in a different format), please contact our recruitment team on 02 8281 2431. This number is for voice messages related to adjustment requests only. For all other enquiries, please contact us via email.

All applicants may undergo a criminal history verification, along with other required checks, including but not limited to the NDIS screening clearance and Working with Children Check, during or immediately after the recruitment process is concluded.