Senior Administration Officer - Identified (s25)

at; Österreich; Vor Ort; EUR 52 000 - 57 000; Vollzeit

Zusammenfassung

A leading academic institution in Australia is seeking a Senior Administration Officer to provide high-level executive support to the Professor of Indigenous Education. The ideal candidate will demonstrate exceptional administrative skills, manage complex diaries, and support Indigenous engagement initiatives. This full-time role includes benefits such as additional cultural leave and flexible working arrangements.

Leistungen

17% superannuation contributions

26 weeks paid parental leave

Health and wellness discounts

Flexible working arrangements

Access to Employee Assistance Program

Qualifikationen

• Demonstrated high-level administrative skills with executive assistance experience.
• Ability to manage financial transactions and handle a busy workload.
• Highly developed interpersonal and communication skills.

Aufgaben

• Provide high-level administrative and executive support to the Professor.
• Manage diary, correspondence, travel and lead academic administration.
• Administer financial transactions and maintain record-keeping systems.

Kenntnisse

High-level administrative skills

Strong computer skills (Microsoft Office)

Excellent organizational skills

Interpersonal skills

Understanding of Indigenous protocols

Jobbeschreibung

Overview

$93,491 - $100,296 p.a. + 17% super + leave loading. This is a full-time continuing position (HEW 6) within the Indigenous Engagement team.

• This position is only open to Aboriginal and Torres Strait Islander candidates as a genuine occupational requirement to provide high level executive assistance and administrative support to the Professor of Indigenous Education and Academic Director, ATSISU.
• Join our Indigenous Engagement team and help grow the profile of the Aboriginal and Torres Strait Islander Studies Unit (ATSISU).

The University of Queensland (UQ) acknowledges the Traditional Owners and their custodianship of the lands on which UQ operates. We pay our respects to their Ancestors and their descendants, who continue cultural and spiritual connections to Country. We recognise their valuable contributions to Australian and global society.

About This Opportunity

As a Senior Administration Officer, you will provide high-level executive and administrative support to the Professor of Indigenous Education and the Academic Director, ATSISU. You will manage the professor's diary, correspondence, and travel, and lead the academic administration function as a central point of contact for portfolio matters.

Key responsibilities

• Provide high-level administrative and executive support to the Professor of Indigenous Education, including calendar management, meeting coordination, correspondence, and travel arrangements.
• Administrative and Financial Management
• Administer financial transactions and reconcile credit card accounts in accordance with University policy, including HR-related support and maintaining efficient record-keeping systems.
• Reporting and Compliance
• Draft correspondence, reports and other materials; develop and provide specialized reports and ensure compliance with relevant University policies and procedures.

Stakeholder Engagement and Team Leadership

• Develop internal and external networks, liaise with diverse personnel, and lead the academic administration function for the ATSISU, including guidance to a junior team member.

About You

The University of Queensland considers that being Aboriginal and/or Torres Strait Islander is a genuine occupational requirement for this position under s25 of the Anti-Discrimination Act 1991(Qld) and the filling of this position constitutes a special/equal opportunity measure under section 8(1) of the Racial Discrimination Act 1975 (Cth).

The position is therefore only open to Australian Aboriginal and/or Torres Strait Islander people.

The successful candidate will be required to provide evidence to confirm that they are an Aboriginal and/or Torres Strait Islander person.

• Demonstrated high-level administrative skills, including experience providing executive assistance to senior staff. Strong computer skills (Microsoft Office) and the ability to draft professional correspondence and materials.
• Ability to work independently, manage financial transactions (e.g., credit card reconciliation), and handle a busy workload with excellent organizational skills.
• Highly developed interpersonal skills, written and oral, with the ability to consult, negotiate, and liaise with diverse groups; maintain confidentiality and build cooperative relationships.
• Demonstrated understanding of Indigenous protocols when working with Indigenous peoples, knowledge holders, and communities.
• Sound knowledge of university structures and corporate systems, or the capacity to acquire this knowledge quickly.

You must maintain unrestricted work rights in Australia for the duration of this appointment, and may be required to complete background checks including criminal history and education checks. Employer sponsored work rights are not available for this appointment.

About UQ

At UQ, Aboriginal and Torres Strait Islander people are supported to fill their cultural responsibilities, with access to 8 additional days (pro-rata) of paid Cultural Leave annually. Indigenous employees are encouraged to access the UQ Aboriginal and Torres Strait Islander Staff Network with events throughout the year.

• 26 weeks paid parental leave or 14 weeks paid primary caregiver leave, 17% superannuation contributions, 17.5% annual leave loading.
• Flexible working arrangements including hybrid options, flexible start/finish times, purchased leave, and a condensed fortnight.
• Health and wellness discounts, fitness passport, free flu vaccinations, discounted health insurance, and access to the Employee Assistance Program for staff and immediate family.
• Cheap parking, on-campus childcare, and salary packaging options.

Want to Apply?

All applicants must upload the following documents for consideration:

• Cover letter addressing the About You section
• Resume

For more information about this opportunity, please contact Prof Anne Pattel-Gray at [e-mail]. For application queries, please contact [e-mail] with the job reference number in the subject line.

Applications close Monday 29 September 2025 at 11.00pm AEST (Job Reference Number - R-54160).

UQ is committed to a fair, equitable and inclusive selection process. If you face barriers, please reach out for accessibility support or adjustments at [e-mail].

Current employees or HDR scholars should log into Workday and apply via the internal careers board; do not apply via the external job board.