Safeguards Coordination Associate (Operations and Quality)(G6)

International Atomic Energy Agency (IAEA); Wien; On-site; EUR 67,000 - 75,000; Full time

Job summary

International Atomic Energy Agency (IAEA) seeks a Safeguards Coordination Associate to provide quality control on inspection packages, ensure accurate reporting, and support divisional operations. The role focuses on documenting, analyzing data, and advising on reporting practices within the Safeguards Coordination unit.

The position emphasizes strong English communication, meticulous data handling, and coordination with divisions to streamline reporting processes and training.

Qualifications

• Minimum six years of relevant working experience, preferably in safeguards inspections concepts and practices.
• Excellent oral and written command of English. Knowledge of other official IAEA languages is an asset.
• Completed secondary education.

Responsibilities

• Review and revise completeness/accuracy of non-technical information in documentation and correspondence related to SG Agreements and SG reporting.
• Develop and maintain quality assurance reports on issues such as corrective actions and quality performance relating to inspection reporting.
• Ensure the quality control and data accuracy of inspection/verification documentation (review SAFIRE, verify ISP information, review draft notes to file, run system quality control reports and review results, facilitate Part II of inspection reports and edit/format 90 (a)/90 (b) statements for Director’s signature).
• Maintain and track Divisional reports on a range of verification, inspection and state level matters. Facilitate the production process of Safeguards reporting and information products, including Inspection and Complementary Access reports, State Evaluation Reports/Declarations, Safeguards Implementation Report contributions, State-level Approaches, Annual Implementation Plans.
• Establish and maintain Divisional records, files, databases and electronic information, including data related to SG Agreements, verification activities and state files.
• Provide administrative support for negotiations and updating of SG Agreements, monitor and report on related developments and changes, analyze data and information and liaise with stakeholders in the revision process.
• Collect information and statistics on discrepancies, anomalies and quality performance issues. Prepare summary reports for management and recommend improvements.
• Manage processing of Design Information Questionnaires (DIQs) (track and review actions, assist in preparing comments to the State, maintain status tables).
• Draft correspondence related to nuclear material accounting on exemptions, de-exemptions and terminations; and maintain and monitor recommendations and changes.
• Prepare, maintain and continuously update the divisional training schedule database. Advise and coordinate with the divisional training officer to analyze and design training implementation plans based on career development. Generate pertinent correspondence for nominations and other subject specific correspondence.
• Provide cover to other GS staff within the Division as required.

Skills

English proficiency

Attention to detail

Administrative support

Education

Completed secondary education

Tools

MS Office

SAFIRE

eVP

MOSAIC apps

Job description

This selection exercise may be used to generate a roster of pre-approved candidates to address future staffing needs for similar functions in any of the Departments and Offices of the Organization.

IMPORTANT NOTICE REGARDING APPLICATION DEADLINE: Please note that the closing date for submission of applications is indicated in local time as per the time zone of the applicant's location.

Organizational Setting

The Department of Safeguards carries out the IAEA’s duties and responsibilities as the world’s nuclear inspectorate, supporting global efforts to stop the spread of nuclear weapons. The primary role of the Department is to develop and implement IAEA safeguards to ensure that there is no diversion of declared nuclear material from peaceful activities and no indications of undeclared nuclear material or activities in a State as a whole.

Operations Divisions, and the Office for Verification in Iran, perform and document safeguards verification activities and conduct analysis and evaluations aimed at providing assurances that States comply with their nuclear safeguards commitments. These teams implement a broad range of measures, including information analysis and in-field verification, to draw soundly based safeguards conclusions for States.

Main Purpose

Reporting to the Section Head, Coordination and Support Section, the Safeguards Coordination Associate (Operations and Quality Control) provides quality control on the contents of inspection packages, ensuring that reporting procedures are adhered to, that activities are properly recorded and that statements are accurately and appropriately worded. He/she provides advice on Safeguards reporting and information products and matters to staff in the Division and collates and analyses data in order to identify corrective actions and improve future reporting performance.

Functions / Key Results Expected

• Review and revise completeness/accuracy of non-technical information in documentation and correspondence related to SG Agreements and SG reporting. Review the completeness and accuracy of inspection reports in the electronic Verification Package application (eVP).
• Develop and maintain quality assurance reports on issues such as corrective actions and quality performance relating to inspection reporting and highlight quality and timeliness issues to Division management.
• Ensure the quality control and data accuracy of inspection / verification documentation (review documentation in SAFIRE, verify ISP information, review draft notes to file, run system quality control reports and review results, facilitate Part II of inspection reports and edit/format 90 (a)/90 (b) statements for Director’s signature).
• Maintain and track Divisional reports on a range of verification, inspection and state level matters. Facilitate the production process of Safeguards reporting and information products, including Inspection and Complementary Access reports, State Evaluation Reports/Declarations, Safeguards Implementation Report contributions, State-level Approaches, Annual Implementation Plans.
• Establish and maintain Divisional records, files, databases and electronic information, including data related to SG Agreements, verification activities and state files (e.g. Authority Files, Design Information Files).
• Provide administrative support for negotiations and updating of SG Agreements, monitor and report on related developments and changes, analyze data and information and liaise with stakeholders in the revision process.
• Collect information and statistics on discrepancies, anomalies and quality performance issues. Prepare summary reports for management and recommend improvements.
• Manage processing of Design Information Questionnaires (DIQs) (track and review actions, assist in preparing comments to the State, maintain status tables).
• Draft correspondence related to nuclear material accounting on exemptions, de-exemptions and terminations; and maintain and monitor recommendations and changes.
• Prepare, maintain and continuously update the divisional training schedule database. Advise and coordinate with the divisional training officer to analyze and design training implementation plans based on career development. Generate pertinent correspondence for nominations and other subject specific correspondence.
• Provide cover to other GS staff within the Division as required.

Competencies and Expertise

Core Competencies (Competency Framework)

Name Definition

Planning and Organizing Plans and organizes his/her own work in support of achieving the team or Section’s priorities. Takes into account potential changes and proposes contingency plans.

Communication Communicates orally and in writing in a clear, concise and impartial manner. Takes time to listen to and understand the perspectives of others and proposes solutions.

Achieving Results Takes initiative in defining realistic outputs and clarifying roles, responsibilities and expected results in the context of the Department/Division’s programme. Evaluates his/her results realistically, drawing conclusions from lessons learned.

Teamwork Actively contributes to achieving team results. Supports team decisions.

Functional Competencies

Name Definition

Analytical thinking Analyses information to identify cause and effect relationships and correlations. Identifies critical elements and assesses consequences of different courses of action and proposes solutions.

Client orientation Helps clients to analyse their needs. Seeks to understand service needs from the client’s perspective and ensure that the client’s standards are met.

Commitment to continuous process improvement Plans and executes activities in the context of quality and risk management and identifies opportunities for process, system and structural improvement, as well as improving current practices. Analyses processes and procedures, and proposes improvements.

Required Expertise

Function

Name

Expertise Description

Administrative Support Document Management Solid understanding (and ideally experience with) Document Management systems and procedures and the treatment of confidential and sensitive information

Administrative Support MS Office (Word, Excel, Outlook, PowerPoint) Working experience with MS applications (Word, Excel, PowerPoint, Visio, Project Manager).

Safeguards Nuclear Fuel Cycle/Nuclear Facilities Basic understanding of the nuclear fuel cycle or other relevant scientific discipline preferably in the nuclear field

Asset Expertise

Function

Name

Expertise Description

Safeguards Quality Management High level of accuracy and attention to detail is critical in this role. Previous experience with quality control and / or quality assurance is an advantage.

Safeguards Safeguards Inspecting Familiarity with sources of safeguards relevant information (e.g. State reports, AP declarations, inspections, Design Information Visits, Environmental Sampling (ES) reporting, etc.) is an advantage.

Safeguards Safeguards System, Basic Understanding and/or experience with MOSAIC related applications relevant to SLA tasks an asset (e.g. SAFIRE, APS, SLDC, SGMD, SSDH, SANT)

Qualifications, Experience And Language Skills

• Completed secondary education.
• Minimum of six years of relevant working experience, preferably in the field of safeguards inspections concepts and practices.
• Excellent oral and written command of English. Knowledge of other official IAEA languages (Arabic, Chinese, French, Russian and Spanish) is an asset.
• Administrative skills test to IAEA standard may be part of the process.

Remuneration

The IAEA offers an attractive remuneration package including a tax-free annual net base salary starting at EUR 68788 (subject to mandatory deductions for pension contributions and health insurance), 6 weeks' annual vacation, pension plan and health insurance. More information on the conditions of employment can be found at: https://www.iaea.org/about/employment/general-service-staff

General Information

• The IAEA's paramount consideration in the recruitment of staff member is to secure employees of the highest standards of efficiency, technical competence and integrity.
• Staff Members shall be selected without any unfair treatment or arbitrary distinction based on a person's race, sex, gender, sexual orientation, gender identity, gender expression, religion, nationality, ethnic origin, disability, age, language, social origin or other similar shared characteristic or trait.
• The IAEA is committed to gender equality and to promoting a diverse workforce.
• Recruitment will be on a LOCAL BASIS only.
• Applicants should be aware that IAEA staff members are international civil servants and may not accept instructions from any other authority. The IAEA is committed to applying the highest ethical standards in carrying out its mandate. As part of the United Nations common system, the IAEA subscribes to the following core ethical standards (or values): Integrity , Professionalism and Respect for diversity .
• The IAEA has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and the IAEA, including sexual harassment, abuse of authority and discrimination.

Evaluation process

• The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the selection criteria stated in the vacancy announcement. Applicants must provide complete and accurate information. Evaluation of qualified candidates may include an assessment exercise, which may be followed by a competency‑based interview.
• Candidates under serious consideration for selection may be subject to reference and background checks as part of the recruitment process.

Appointment information

• Appointment is subject to a satisfactory medical report.
• Staff members may be assigned to any location.
• The IAEA retains the discretion not to make any appointment to this vacancy, to make an appointment at a lower grade or with a different contract type, or to make an appointment with a modified job description or for shorter duration than indicated above.

Organization

SGOC-Coordination and Support Section

Primary Location

Austria-Vienna-Vienna-IAEA Headquarters

Job Posting

2026-10-08, 8:55:38 AM

Closing Date

2026-10-29, 11:59:00 PM

Duration in Months

36

Contract Type

Fixed Term - Regular

Probation Period

1 Year

Full Competitive Recruitment

Yes