Safeguards Analyst (Quality Management), Vienna, Austria

International Atomic Energy Agency; Wien; On-site; EUR 90,000 - 110,000; Part time

Job summary

International Atomic Energy Agency in Vienna seeks a Safeguards Analyst (Quality Management) to coordinate processes, evaluate performance, and drive improvements in our safeguards quality system.

The role requires a Master’s degree, seven years of related experience, and excellent English communication. The incumbent will lead audits, design training, and coordinate knowledge-sharing initiatives within the department.

Qualifications

• Master’s degree or higher in a relevant scientific or management field.
• Minimum seven years of relevant work experience in business process analysis, quality management or nuclear safeguards.
• Strong English written and spoken communication skills.

Responsibilities

• Coordinate quality management processes and monitor implementation effectiveness.
• Lead and facilitate process improvement teams within the department.
• Evaluate and propose improvements to the quality management system.
• Carry out internal quality audits as assigned.
• Develop knowledge management practices and knowledge sharing.

Skills

Quality management

Process improvement

Knowledge management

Auditing

Nuclear safeguards

Education

Master’s Degree

Bachelor’s Degree with experience accepted

Job description

Safeguards Analyst (Quality Management) (P4) (2026/0442 (016041))

Safeguards Analyst (Quality Management)(P4) - ( 2026/0442 (016041) )

Organization

SGCP-Partnerships, Planning and Quality Management Section

Closing Date: 2026-10-29, 11:59:00 PM

Duration in Months : 36

Contract Type : Fixed Term - Regular

Full Competitive Recruitment : Yes

This selection exercise may be used to generate a roster of pre-approved candidates to address future staffing needs for similar functions in any of the Departments and Offices of the Organization.

IMPORTANT NOTICE REGARDING APPLICATION DEADLINE: Please note that the closing date for submission of applications is indicated in local time as per the time zone of the applicant's location.

Organizational Setting

The Department of Safeguards carries out the IAEA’s duties and responsibilities as the world’s nuclear inspectorate, supporting global efforts to stop the spread of nuclear weapons. The primary role of the Department is to develop and implement IAEA safeguards to ensure that there is no diversion of declared nuclear material from peaceful activities and no indications of undeclared nuclear material or activities in a State as a whole.

The Department comprises nuclear safeguards inspectors, responsible for carrying out inspections and verifications of all-safeguards relevant information for nuclear facilities in over 180 States; and technical staff responsible for a wide range of activities including: developing concepts and approaches for implementing safeguards; developing and maintaining safeguards equipment; providing analytical and laboratory services for sample analysis; collecting, evaluating and analysing safeguards-relevant information; providing information and communication technology infrastructure and services; and providing programme coordination support.

The Division of Concepts and Planning (SGCP) is responsible for the development and promotion of safeguards concepts, approaches and policy at the facility and State level; the development and provision of safeguards training for staff and Member States; strategic planning and the development of resource mobilization priorities; the coordination of Member State Support Programmes and associated research and development activities; and the implementation of the quality management system of the Department.

Main Purpose

As a member of a team led by the Section Head, the Safeguards Analyst (Quality Management) coordinates one or more of the key processes in the Department's quality management system including advising on priorities and implementing improvements to the process, and supports the development and maintenance of the management system through involvement in process design implementation, analysis and improvement.

Role

The Safeguards Analyst (Quality Management) is: (1) a coordinator of one or more of the key processes in the Department's quality management system and of knowledge management-related practices and activities within the Department; (2) an analyst and evaluator of the performance of complex technical processes to determine necessary improvements; (3) a facilitator of process improvement groups; (4) a trainer in quality management principles, tools and techniques; and (5) a designer of processes to implement new concepts and approaches.

Functions / Key Results Expected

• Coordinate processes in the Department's quality management system, monitor the effectiveness of their implementation, and propose improvements as necessary.
• Lead and facilitate process improvement teams in the Department.
• Evaluate and propose improvements to the Department's quality management system. Design or update processes, as necessary, to implement new or revised safeguards concepts or approaches.
• Carry out internal quality audits as assigned.
• Identify, recommend and implement ways to create, share and utilize knowledge within the Department to contribute to a culture of knowledge sharing among departmental staff.
• Develop, implement and raise the effectiveness of knowledge management-related practices and activities within the Department.
• Propose and coordinate communication strategies designed to enhance awareness of the Department's quality management system.
• Prepare and deliver training to staff of the Department on process improvements, corrective actions, and general quality management practices.

The incumbent may perform his/her work in areas involving exposure to radioactive materials. Therefore, as an Occupationally Exposed Worker, he/she must be medically cleared by VIC Medical Service and is subject to an appropriate radiation and health monitoring programme, in accordance with the IAEA's Radiation Safety Regulations.

Communication

Communicates orally and in writing in a clear, concise and impartial manner. Takes time to listen to and understand the perspectives of others and proposes solutions.

Achieving Results

Takes initiative in defining realistic outputs and clarifying roles, responsibilities and expected results in the context of the Department/Division’s programme. Evaluates his/her results realistically, drawing conclusions from lessons learned.

Teamwork

Actively contributes to achieving team results. Supports team decisions.

Planning and Organizing

Plans and organizes his/her own work in support of achieving the team or Section’s priorities. Takes into account potential changes and proposes contingency plans.

Required Expertise

Function

• Management and Programme Analysis: Analysis of Best Practices Demonstrated ability in identifying, collecting, synthesizing and applying best practices.
• Safeguards Quality Management: Thorough knowledge and awareness of quality management system principles and demonstrated experience in their application.
• Safeguards Safeguards Inspecting: Knowledge of safeguards verification activities, protocols and practices.
• Safeguards Safeguards System, Basic: Thorough knowledge of safeguards concepts and approaches and how they are used.

Qualifications, Experience and Language skills

• Master's Degree - Advanced University Degree in Science, Physics, Chemistry, Engineering, Information Analysis, Business Management, Operations Management or International Relations with specialization in a field relevant to nuclear science.
• Bachelor's Degree - First Level University Degree with two additional years of relevant experience may be accepted in lieu of an Advanced University Degree.
• A minimum of seven years of progressively responsible and relevant work experience in one or more of the following: business process management, operations management, systems engineering, continual process improvement, quality management implementation, or the nuclear field.
• Experience in designing, planning and implementing knowledge management activities an asset.
• Experience in nuclear safeguards and/or nuclear material management desirable.
• Excellent oral and written command of English. Knowledge of other official IAEA languages (Arabic, Chinese, French, Russian and Spanish) is an asset.

Equal Employment Opportunity Statement

• The IAEA's paramount consideration in the recruitment of staff member is to secure employees of the highest standards of efficiency, technical competence and integrity.
• Staff Members shall be selected without any unfair treatment or arbitrary distinction based on a person's race, sex, gender, sexual orientation, gender identity, gender expression, religion, nationality, ethnic origin, disability, age, language, social origin or other similar shared characteristic or trait.
• The IAEA is committed to gender equality and to promoting a diverse workforce. Applications from qualified women and candidates from developing countries are strongly encouraged.
• Applicants should be aware that IAEA staff members are international civil servants and may not accept instructions from any other authority. The IAEA is committed to applying the highest ethical standards in carrying out its mandate. As part of the United Nations common system, the IAEA subscribes to the following core ethical standards (or values): Integrity , Professionalism and Respect for diversity .
• The IAEA has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and the IAEA, including sexual harassment, abuse of authority and discrimination.

Evaluation Process

• The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the selection criteria stated in the vacancy announcement. Applicants must provide complete and accurate information. Evaluation of qualified candidates may include an assessment exercise, which may be followed by a competency-based interview.
• Candidates under serious consideration for selection may be subject to reference and background checks as part of the recruitment process.

Appointment Information

• Appointment is subject to a satisfactory medical report.
• Staff members may be assigned to any location.
• Candidates appointed to posts in the Professional and higher categories are subject to IAEA rotation policy and their maximum tour of service shall normally be seven years.
• The IAEA retains the discretion not to make any appointment to this vacancy, to make an appointment at a lower grade or with a different contract type, or to make an appointment with a modified job description or for shorter duration than indicated above.