Project Assistant (TC), Vienna, Austria

United Nations; Wien; Vor Ort; EUR 50 000 - 60 000; Vollzeit

Zusammenfassung

A prominent organization is seeking a Project Assistant to provide essential clerical and administrative support within the Department of Technical Cooperation. This position includes tasks such as managing project-related correspondence, maintaining databases, and facilitating travel arrangements. The candidate should possess strong administrative skills and a secondary education, with opportunities for professional growth in a diverse, international setting.

Leistungen

6 weeks' annual vacation

Pension plan

Health insurance

Qualifikationen

• Minimum four years of relevant working experience in a clerical/administrative position, some in an international organization.
• Excellent command of English; knowledge of IAEA languages is an asset.

Aufgaben

• Provide clerical support to Programme Management Officers.
• Organize and maintain an efficient filing system and arrange staff travel.

Kenntnisse

Correspondence and Written Communication

Data Management

Filing and Archiving

Travel Management

Ausbildung

Completed secondary education

Tools

MS Office (Word, Excel, Outlook, PowerPoint)

Jobbeschreibung

Organization: TC-Department of Technical Cooperation

Job Posting: 2025-06-17, 9:58:18 AM

Contract Type : Fixed Term

Regular

Full Competitive Recruitment : Yes

This Vacancy Notice will be used to fill multiple positions for all regional divisions (Division for Africa, Division for Asia and the Pacific, Division for Europe and Division for Latin America and the Caribbean).

This selection exercise may be used to generate a roster of pre-approved candidates to address future staffing needs for similar functions in any of the Departments and Offices of the Organization.

IMPORTANT NOTICE REGARDING APPLICATION DEADLINE: Please note that the closing date for submission of applications is indicated in local time as per the time zone of the applicant's location.

Organizational Setting

The Department of Technical Cooperation (TC) consists of the Office of the Deputy Director General, four regional Divisions (Africa, Asia and the Pacific, Europe and Latin America and the Caribbean), the Division of Programme Support and Coordination and the Division of the Programme of Action for Cancer Therapy (PACT). It provides strategic direction for the IAEA's technical cooperation programme, and is responsible (in close collaboration with Member States) for the planning, formulation, implementation and monitoring of the programme.

Main Purpose

Under the supervision of the Section Head and as an active member of project and country teams, the Project Assistant provides clerical support to Programme Management Officers in the Section and initiates processing actions in all phases of the programme cycle.

Functions / Key Results Expected

Contribute to the processing of project management related tasks such as requests for expert recruitment, fellowship training, meetings, training courses, procurement, and expert mission reports;

Draft correspondence of a routine nature, e.g. letters to Member States, host government agreements, invitations for participation in meetings, and responses to inquiries, ensuring correctness in terms of format, grammar and spelling;

Input data into Agency Contacts, update and maintain databases and retrieve information to produce reports, graphs, charts, and statistics;

Organize, maintain and update an efficient filing system, including opening electronic and physical files for fellowships;

Make arrangements for all project related staff travel.

Competencies and Expertise

Core Competencies (Competency Framework)

Project Assistant (TC)(G4)

( 2025/0295 (020067) )

Organization: TC-Department of Technical Cooperation

Primary Location: Austria-Vienna-Vienna-IAEA Headquarters

Job Posting: 2025-06-17, 9:58:18 AM

Contract Type : Fixed Term

Regular

Probation Period : 1 Year

Full Competitive Recruitment : Yes

This Vacancy Notice will be used to fill multiple positions for all regional divisions (Division for Africa, Division for Asia and the Pacific, Division for Europe and Division for Latin America and the Caribbean).

This selection exercise may be used to generate a roster of pre-approved candidates to address future staffing needs for similar functions in any of the Departments and Offices of the Organization.

IMPORTANT NOTICE REGARDING APPLICATION DEADLINE: Please note that the closing date for submission of applications is indicated in local time as per the time zone of the applicant's location.

Organizational Setting

The Department of Technical Cooperation (TC) consists of the Office of the Deputy Director General, four regional Divisions (Africa, Asia and the Pacific, Europe and Latin America and the Caribbean), the Division of Programme Support and Coordination and the Division of the Programme of Action for Cancer Therapy (PACT). It provides strategic direction for the IAEA's technical cooperation programme, and is responsible (in close collaboration with Member States) for the planning, formulation, implementation and monitoring of the programme.

Main Purpose

Under the supervision of the Section Head and as an active member of project and country teams, the Project Assistant provides clerical support to Programme Management Officers in the Section and initiates processing actions in all phases of the programme cycle.

Functions / Key Results Expected

Contribute to the processing of project management related tasks such as requests for expert recruitment, fellowship training, meetings, training courses, procurement, and expert mission reports;

Draft correspondence of a routine nature, e.g. letters to Member States, host government agreements, invitations for participation in meetings, and responses to inquiries, ensuring correctness in terms of format, grammar and spelling;

Input data into Agency Contacts, update and maintain databases and retrieve information to produce reports, graphs, charts, and statistics;

Organize, maintain and update an efficient filing system, including opening electronic and physical files for fellowships;

Make arrangements for all project related staff travel.

Competencies and Expertise

Core Competencies (Competency Framework)

Name Definition

Planning and Organizing

Plans and organizes his/her own work in support of achieving the team or Section's priorities. Takes into account potential changes and proposes contingency plans.

Communication

Communicates orally and in writing in a clear, concise and impartial manner. Takes time to listen to and understand the perspectives of others and proposes solutions.

Achieving Results

Takes initiative in defining realistic outputs and clarifying roles, responsibilities and expected results in the context of the Department/Division's programme. Evaluates his/her results realistically, drawing conclusions from lessons learned.

Teamwork

Actively contributes to achieving team results. Supports team decisions.

Functional Competencies

Name Definition

Analytical thinking

Gathers and analyses information, identifying critical relationships and patterns among data and proposes workable solutions.

Client orientation

Establishes effective relationships with clients to understand and meet or exceed their needs. Finds ways to ensure client satisfaction.

Knowledge sharing and learning

Actively seeks opportunities to learn by formal and informal means; learns from others, adopting and sharing best practice.

Required Expertise

Function Name Expertise Description

Administrative Support

Correspondence and Written Communication

Ability to draft correspondence, correct documents and present information.

Administrative Support

Data Management

Sound numerical skills, accuracy and ability to pay attention to details.

Administrative Support

Filing and Archiving

Ability to organize filing for easy retrieval by all authorized users.

Administrative Support

MS Office (Word, Excel, Outlook, PowerPoint)

Good working knowledge of Microsoft Office 2010.

Administrative Support

Travel Management

Strong ability to deal with tasks related to meetings, appointments, travel and follow-up.

Qualifications, Experience and Language skills

• Completed secondary education.
• Minimum of four years of relevant working experience in a clerical/administrative position, some of which in an international organization.
• Experience in project or personnel administration.
• Excellent oral and written command of English. Knowledge of other official IAEA languages (Arabic, Chinese, French, Russian and Spanish) is an asset.
• Administrative skills test to IAEA standard might be part of the selection process.

Remuneration

The IAEA offers an attractive remuneration package including a tax-free annual net base salary starting at EUR 50032 (subject to mandatory deductions for pension contributions and health insurance), 6 weeks' annual vacation, pension plan and health insurance. More information on the conditions of employment can be found at: https://www.iaea.org/about/employment/general-service-staff

General Information

• The IAEA's paramount consideration in the recruitment of staff member is to secure employees of the highest standards of efficiency, technical competence and integrity.
• The IAEA is committed to gender equality and to promoting a diverse workforce.
• Recruitment will be on a LOCAL BASIS only.
• Applicants should be aware that IAEA staff members are international civil servants and may not accept instructions from any other authority. The IAEA is committed to applying the highest ethical standards in carrying out its mandate. As part of the United Nations common system, the IAEA subscribes to the following core ethical standards (or values): Integrity, Professionalism and Respect for diversity.
• The IAEA has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and the IAEA, including sexual harassment, abuse of authority and discrimination.

Evaluation process

• The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the selection criteria stated in the vacancy announcement. Applicants must provide complete and accurate information. Evaluation of qualified candidates may include an assessment exercise, which may be followed by a competency-based interview.
• Candidates under serious consideration for selection may be subject to reference and background checks as part of the recruitment process.

Appointment information

• Appointment is subject to a satisfactory medical report.
• Staff members may be assigned to any location.
• The IAEA retains the discretion not to make any appointment to this vacancy, to make an appointment at a lower grade or with a different contract type, or to make an appointment with a modified job description or for shorter duration than indicated above.

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