Procurement & Supply Chain Assistant (f/m/d)

Holzkern - Eine Marke der Time for Nature GmbH; Wien; Hybrid; EUR 25.000 - 30.000; Vollzeit

Benefits dieser Stelle

Flexible flexitime with home office

Generous employee discounts

MacBook and modern equipment

Fresh fruits, coffee, tea in office

Company events

Zusammenfassung

Holzkern - Eine Marke der Time for Nature GmbH is seeking a Procurement Assistant to ensure products are available on time. You will blend hands-on procurement with supply planning, using reliable data to manage orders, monitor availability, and identify risks early.

You will collaborate with cross-functional teams to keep the product portfolio moving from supplier to warehouse. The role emphasizes experience in procurement operations, strong data handling in ERP systems (Odoo), and a proactive

Qualifikationen

• 1–3 years of experience in procurement, supply chain, logistics, or a closely related role.
• Basic understanding of procurement and supply-chain principles (stock, lead times, MOQs, deliveries).
• Analytical mindset with comfort working with numbers.

Aufgaben

• Support supply and reorder planning and prepare reorder requirements.
• Monitor product availability and identify stockouts early.
• Flag delays and supply risks and help develop mitigation measures.
• Prepare inputs for S&OP planning and provide reliable inventory data.
• Own end-to-end order and shipment tracking with suppliers and logistics partners.
• Ensure data accuracy in purchase orders, shipment data, and ERP planning tools.
• Maintain procurement documentation for compliance and regulatory requirements.

Kenntnisse

Analytical mindset

Google Sheets

Odoo ERP

Attention to detail

Structured & organized

English communication

German basics

Tools

Odoo

Jobbeschreibung

Do we have your attention?

As our Procurement Assistant, you help ensure that the right products are available at the right time. You combine hands‑on procurement operations with supply planning, using reliable data to manage orders, monitor availability and identify supply risks early. Together with Procurement and our cross‑functional teams, you help keep our product portfolio moving smoothly from supplier to warehouse.

Your areas of responsibility

Supply Planning & Availability

• Support supply and reorder planning: Prepare reorder requirements based on stock, incoming orders, demand, supplier lead times, MOQs and upcoming launches.
• Monitor product availability: Keep track of physical stock, incoming supply and pre-order availability and identify potential stockouts early.
• Identify supply risks proactively: Flag delays, capacity constraints, MOQ challenges and other supply risks and support the development of mitigation measures.
• Support S&OP planning: Prepare reliable inventory, reorder, availability and supply‑risk inputs for our supply‑planning and S&OP processes.

Order, Shipment & Data Management

• Own order and shipment tracking: Monitor purchase orders and shipments end‑to‑end, maintain expected delivery dates and coordinate operational topics with suppliers and logistics partners.
• Ensure high data quality: Keep purchase orders, shipment data, product information and supplier records accurate and up to date in Odoo and our planning tools.
• Support inventory and cashflow visibility: Monitor incoming purchase orders, inventory development and excess or aged stock to support sound purchasing decisions.

Compliance & Process Improvement

• Maintain procurement and compliance documentation: Ensure customs, import, supplier and product documentation is complete and structured and support EUDR and other regulatory requirements.
• Improve how we work: Identify inefficiencies in procurement processes and data flows and take ownership of smaller improvement projects.

Your profile

• Ideally 1-3 years of experience in procurement, supply chain, logistics, purchasing or another operations-focused role
• Basic understanding of procurement and supply‑chain principles, such as stock, purchase orders, lead times, MOQs and supplier deliveries
• An analytical mindset and confidence working with numbers
• Strong Google Sheets skills, including working with larger datasets, lookups, pivot tables and basic formulas
• Experience with ERP systems (Odoo experience is a strong advantage)
• Very high attention to detail and a strong sense of responsibility for data accuracy
• Structured and organized working style with the ability to keep track of multiple orders, shipments and deadlines at the same time
• Proactive problem‑solving mindset: you don't only report that something is late, you identify the impact, communicate it and help find a solution
• Clear written and verbal communication skills in English; basic German is required
• Experience with customs, import processes, product documentation or regulatory requirements is a plus
• Collaborative mindset and willingness to work closely with Procurement, Product, Quality, Logistics, Finance and other teams

Enjoy Our Benefits

• Broad Supply Chain Exposure: Gain hands‑on experience across procurement operations, supply planning, inventory, logistics and product availability.
• Real Ownership: Take responsibility for order and shipment tracking and gradually build ownership in reorder planning and supply‑risk management.
• Visible Business Impact: Your work directly influences product availability, launch readiness and the customer experience.
• Cross‑functional Learning: Work closely with Procurement, Product, Finance, Logistics and Quality and build a strong understanding of how an e‑commerce supply chain works end‑to‑end.
• Generous employee discounts for you and your loved ones.
• Attractive flexitime work model with home office option.
• Two legendary annual company events with the whole #TeamHolzkern - all inclusive
• Regular team events with your team throughout the year.
• State of the art technical equipment (MacBook).
• Fresh fruits, coffee, tea, milk (also vegan and lactose free) in the office on site.
• Healthy and balanced meals from Schrankerl. Holzkern pays 20% of each meal.

These and many other exciting benefits will await you at Holzkern. But most of all, you can expect a secure job, good vibes, teamwork, appreciation and trust - YOU are important to us!

Hard Facts

Start: 01.12.2026

Hours: 38,5 per week

Location: Holzkern HQ in 1210 Vienna and WFH

Salary: The salary for this position on a full-time basis starts at € 2.500 per month. Your actual salary depends on your professional experience and qualifications.

About Us

HOLZKERN was founded in 2016 with the purpose of creating unique pieces of nature - just as unique as our customers. Seven years later, we are one of the most successful D2C brands in DACH selling a huge variety of watches, jewelry & accessories. We’re proud to say that over 1.000.000 customers worldwide were already able to find their perfect piece of nature. Join our team of over 170 people and help us to bring natural uniqueness to the whole world!

As a dynamic team, we value open corporate communication, teamwork, development opportunities and flexible working hours. But most of all, you can expect to work in a friendly working environment with warm‑hearted colleagues who will always support you.