Personal Assistant/Office Manager

at; Österreich; Vor Ort; EUR 35 000 - 50 000; Vollzeit

Zusammenfassung

A leading wealth management firm is seeking a highly organized Personal Assistant/Office Manager to support the Managing Director and leadership team. The role involves providing administrative support, managing schedules, and ensuring smooth office operations. Ideal candidates will demonstrate excellent communication skills, discretion, and the ability to thrive in a fast-paced environment.

Qualifikationen

• Experience in an office environment or other professional setting.
• Ability to handle multiple tasks while prioritizing urgent work.

Aufgaben

• Providing administrative support to MD's and the Executive team's calendar.
• Managing the MD's email inbox and handling incoming calls.
• Assisting with planning events and organizing office logistics.

Kenntnisse

Communication

Problem Solving

Project Management

Discretion

Tools

Office Software

Jobbeschreibung

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At Certainty Wealth, we pride ourselves on delivering an exceptional service to our clients. As we continue to grow, we are seeking a highly organized and proactive Personal Assistant/Office Manager to support our Managing Director and the rest of the leadership team, ensuring the seamless operation of our office environment.

This is a pivotal role for a resourceful professional who thrives in a fast-paced setting, demonstrates excellent attention to detail, and brings a high level of discretion and initiative. If you're looking to contribute meaningfully to a respected and forward-thinking wealth management firm, we invite you to explore this opportunity with us.

What you'll be doing:

• Providing administrative support to MD's and the Executive team's calendar, including booking meetings, arranging travel, and taking notes at meetings.
• Providing comprehensive assistance to MD and the Executive team.
• Providing administrative support as needed in coordination with support staff.
• Undertaking personal errands for the MD on an ad hoc basis.
• Managing and filtering the MD's email inbox.
• Handling incoming calls and emails from internal and external contacts – responding politely, accurately, and thoroughly.
• Making travel arrangements – working closely with the Executive team to coordinate schedules and manage bookings.
• Organising deliveries of office supplies.
• Managing the logistics of the office, including booking conference rooms and equipment for meetings.
• Managing the calendar to ensure that the MD is prepared for all upcoming engagements.
• Assisting with planning events, from organising catering to sourcing speakers and furniture for the event.

What we're looking for:

• Excellent verbal and written communication skills.
• Experience working alongside others and offering support to achieve shared goals.
• Experience in an office environment or other professional setting.
• An ability to handle multiple tasks while properly prioritizing urgent and high-impact work.
• An ability to think proactively and show initiative.
• An ability to exercise discretion with sensitive information, including client and employee data.

Preferred skills/qualifications:

• Expert proofreading and editing skills.
• Familiarity with common office software.
• Self-starter personality and intellectual curiosity.
• Strong problem-solving ability.
• Strong project management ability.
• Comfort working with top-level managerial staff.

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