Office Manager/PA

at; Österreich; Vor Ort; EUR 40 000 - 60 000; Vollzeit

Zusammenfassung

A construction industry leader in Austria is seeking a proactive Office Manager to provide high-level executive support to the CEO. You will manage office operations, handle communications, and assist with various administrative tasks in a dynamic environment. The ideal candidate should have excellent communication skills, be highly organised, and possess proficiency in Microsoft Office, including creative tools like Canva. This full-time position offers a collaborative workplace, encouraging diverse applications.

Qualifikationen

• Proven experience as an Office Manager, Personal Assistant, or in a similar administrative role.
• Strong organisational and time-management skills.
• Good communication and interpersonal skills.

Aufgaben

• Answer and direct phone calls to appropriate departments or individuals.
• Manage the front desk, including handling mail.
• Provide proactive support to the Owner/Founder and CEO.

Kenntnisse

Organised individual

Excellent communication skills

Proficiency in Microsoft Office Suite

Creative content production

Attention to detail

Problem-solving abilities

Ability to multitask

Team player

Tools

Microsoft Office Suite

Canva

Jobbeschreibung

Advanced Precast (Aust) are leaders in the construction industry specialising in manufacturing and supply of high-quality precast elements across multiple states to the building industry. We are proud of our experienced staff who work in a collaborative approach with our clients to ensure best solutions are provided.

What’s on offer?

Are you a highly organised individual with excellent communication skills and a knack for anticipating needs? This newly expanded permanent full-time role is essential in ensuring the smooth operation of our office while providing high-level executive support to the Owner/Founder and CEO. You’ll be the go-to person for office and facility matters, as well as a trusted right hand to our leadership team - your days will fly!

This is a fantastic opportunity for someone who thrives in a dynamic and supportive work environment and is looking to make a long-term impact.

Hours: Full-time, Monday to Friday on site (Mulgrave location)

Responsibilities of the role:

Office Management Duties:

· Answer and direct phone calls to appropriate departments or individuals

· Manage the front desk, including handling mail

· Maintain an organised and efficient office environment

· Oversee office supplies and equipment, ensuring everything is stocked and functioning

· Provide administrative support to the management team and staff

· Assist with coordination of office events, such as team-building activities, meetings, and training sessions

Personal Assistant Duties:

· Provide proactive support to the Owner/Founder and CEO, including calendar and inbox management

· Schedule and coordinate meetings, appointments, and travel arrangements

· Prepare and format documents, reports, presentations, and correspondence

· Track project progress and provide status updates to relevant stakeholders

· Handle confidential information with discretion and professionalism

· Liaise with internal and external stakeholders on behalf of the executive team

About you

You’re a proactive and detail-oriented professional with a flair for organisation and a natural ability to support senior leaders. You excel at multitasking, have exceptional communication skills, and thrive in a fast-paced environment. Your ability to manage office operations and executive priorities efficiently will make you an ideal fit for our team.

· Proven experience as an Office Manager, Personal Assistant, or in a similar administrative role

· Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)

· Capable of producing creative and professional content using Canva and related design applications

· Excellent organisational and time-management skills

· Strong attention to detail and problem-solving abilities

· Ability to multitask and prioritise tasks effectively

· Good communication and interpersonal skills

· Discretion and professionalism when handling sensitive information

· Collaborative team player

Advanced Precast (Aust) is an Equal Opportunity Employer and encourages people with diverse backgrounds to apply. We embrace cultural diversity and inclusion and welcome applications from all backgrounds.

Our recruitment and selection process includes reference checks and verification of working rights in Australia. Preferred candidates are required to undertake a pre-employment Medical.

Please include a cover letter addressing your suitability for the role. If you're as passionate about this position as we are then please don't delay andAPPLY NOW!

Please note we will be in contact if your application is successfully moving to the next stage of the recruitment process.

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Which of the following statements best describes your right to work in Australia? How many years' experience do you have as an office manager? Are you willing to undergo a pre-employment medical check? What's your expected annual base salary? How much notice are you required to give your current employer?

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