Office Manager (m/w/d)

Mental Health Group; Graz; Vor Ort; EUR 28.000 - 44.000; Vollzeit

Benefits dieser Stelle

Relocation support

Salary paid 14 times per year

Zusammenfassung

The Cori Institute of Molecular and Computational Metabolism in Graz seeks an Office Manager to support the Scientific Director and a growing international team. You will handle travel, hotels, onboarding and day-to-day administration in a fast-evolving, founding-stage environment.

Ideal candidates have 2–3 years of administrative experience, strong English and German, and solid MS Office skills. A hands-on, service‑oriented mindset is essential for shaping this new research community.

Qualifikationen

• Completed vocational education or university degree, ideally in business administration.
• 2-3 years of experience as an assistant, event management or administration.
• Excellent English and German language skills.
• Organizational skills and ability to work under pressure.
• Good knowledge of MS Office.
• Hands-on mentality.
• Service orientation and proactivity.

Aufgaben

• Support the Scientific Director, Group Leaders, Cori employees, guests and applicants with logistics, onboarding, travel arrangements, organising schedules.
• Organise interviews and hearings.
• Prepare meeting rooms for meetings, external visits.
• Support in event organization.
• Support Cori employees with conference registrations.
• General administrative support.

Kenntnisse

MS Office

Organizational skills

Service orientation

Proactivity

Hands-on mentality

Ausbildung

Bachelor's degree in Business Administration

Tools

MS Office

Jobbeschreibung

The Cori Institute of Molecular and Computational Metabolism is a newresearch institute of the Austrian Academy of Sciences, being establishedin Graz in close partnership with the University of Graz, the MedicalUniversity of Graz and Graz University of Technology. Its mission is todecode, model and engineer human metabolism and its interaction with theenvironment, bringing together experimental biology, medicine,computation, AI, engineering and translational thinking.

This is a rare opportunity to help build a scientific community from thevery beginning. The Cori is not yet a finished institution with fixedroutines, inherited habits and established hierarchies. It is a new placebeing created almost from scratch: its scientific culture, recruitmentstandards, internal processes, collaborations, meeting formats, trainingphilosophy, communication style and institutional identity are still beingshaped.

We are therefore looking for an exceptional

Office Manager (m/f/d)

fulltime, 40 hours per week

As an Office Manager, you will assist our Scientific Director and thegrowing scientific community with travel arrangements, hotel bookings andgeneral administration tasks to ensure smooth day-to-day operations.

Your Responsibilities

• Support the Scientific Director, Group Leaders, Cori employees, guestsand applicants with logistics, onboarding, travel arrangements,organising schedules
• Organise interviews and hearings
• Prepare meeting rooms for meetings, external visits
• Support in event organization
• Support Cori employees with conference registrations
• General administrative support

Your Profile

• Completed vocational education or university degree, ideally in businessadministration
• 2-3 years of experience as an assistant, event management oradministration
• Excellent English and German language skills
• Organizational skills and ability to work under pressure
• Good knowledge of MS Office
• Hands-on mentality
• Service orientation and proactivity

Our Offer

• A unique opportunity to co-build and co-lead a new internationalresearch institute
• Significant autonomy and responsibility in a founding phase
• A purpose-driven, dynamic, interdisciplinary, and internationalenvironment
• The opportunity to define a new model for research organisations
• Partner and collaborate with top scientists and future leaders
• Competitive salary in the range of €2.529- €3.900 EUR gross per monthpaid 14 times, based on qualification and experience, and benefitspackage
• Support for relocation to Graz is provided

Application

The Cori Institute and the Austrian Academy of Sciences are committed toequality of opportunity, diversity and an inclusive working environment.Applications from qualified candidates of all backgrounds are welcome. Weespecially encourage applications from candidates who will contribute tothe diversity of the institute.

Application received before July 31 will be accepted.

Additional information
City Graz
Position type Full-time employee
Start of work 01.09.2026