Office Management, Front Desk + Executive Assistance (f/m/d)

Think Beyond Consulting GmbH; Wien; Vor Ort; EUR 40 000 - 60 000; Vollzeit

Zusammenfassung

Eine innovative Firma sucht einen talentierten Office Manager, der in einem dynamischen Umfeld arbeitet. In dieser Rolle sind Sie das Herzstück des Büros und sorgen für einen reibungslosen Ablauf. Sie verwalten Büroressourcen, koordinieren interne Kommunikation und bieten administrative Unterstützung für Führungskräfte. Wenn Sie multitaskingfähig sind und eine einladende Atmosphäre schaffen, ist dies die perfekte Gelegenheit für Sie. Unser engagiertes Team schätzt Zusammenarbeit und persönliches Wachstum, und wir freuen uns darauf, Sie kennenzulernen.

Leistungen

Flexible Arbeitszeiten

Home Office

Transportkostenzuschuss

Gute Verkehrsanbindungen

Qualifikationen

• Mindestens 2 Jahre Erfahrung in Büroverwaltung und Unterstützung von Führungskräften.
• Ausgezeichnete Kommunikationsfähigkeiten in Deutsch und Englisch.

Aufgaben

• Sicherstellen, dass das Büro effizient läuft und einladend ist.
• Verwaltung von Büromaterialien und Koordination von Meetings.

Kenntnisse

Kommunikation

Zeitmanagement

Administrative Fähigkeiten

Multitasking

Problemlösung

Ausbildung

Abschluss in einem relevanten Bereich

Tools

MS Office

Google Workspace

Jobbeschreibung

With more than 20 years of Top Executive Level experience, we support our clients' growth and their availability to successfully exist in an ever-changing environment. Are you ready to join us? - Welcome to the Think Beyond Group

We know that success starts with an organized and welcoming workplace. That's where you come in! We're looking for a talented, proactive, and detail-oriented professional to take on the role of Office Manager, Receptionist, and Executive Assistant with us!

If you love multitasking, thrive in a fast-paced environment, and enjoy being the heart of an office, we'd love to meet you!

Office Management, Front Desk + Executive Assistance (f/m/d)

Your Field of Activity

• Ensure the office runs efficiently & remains a welcoming space for employees and visitors
• Manage office supplies, equipment, and vendor relationships
• Coordinate meetings and internal communications
• Be the friendly & professional first point of contact for our clients
• Handle phone calls, emails, and inquiries with efficiency and warmth
• Manage meeting room bookings and assist in hospitality services
• Provide high-level administrative support to executive, including scheduling, travel planning, and document preparation
• Assist with correspondence, presentations, and confidential projects
• Act as a liaison between executives and internal/external stakeholders

Your Skills & Experience

• At least 2 years of experience in the above mentioned, ideally in the field of "Leadership Training & Coaching"
• Excellent communication skills in German & English
• Organized & Proactive- You love keeping things in order and always think two steps ahead
• People-Oriented- You create a welcoming environment and communicate with ease
• Multitasker- You handle multiple responsibilities with grace and efficiency
• Tech-Savvy- You're comfortable with office software (MS Office, Google Workspace, etc.)
• Professional & Discreet- You handle sensitive information with care

Our Offer for you

• High Value Adding Team Culture: We value teamwork, appreciation and personal growth

Salary

The salary is 2,500 EUR gross per month (on a 38.5-hour basis).

Ready to grow with us? We look forward to your application!

Please send your application (motivation letter + CV) to Barbara Steinhagen

About this job

Employment type:

• Full Time (Permanent employment)

Seniority level:

• Young Professional
• Professional Experience

Place of work:

• Wien 3. Bezirk (Landstraße)

Field of work:

• Administrative Support, Secretarial, Office Management
• Administration

Unfilled vacancies:

1 vacancy unfilled for this position

About the company

Employer:

Think Beyond Consulting GmbH

Number of employees:

1 - 10 employees

Locations:

• Wien

Must-have skills

• Communication
• Time management
• Administrative skills
• Multitasking

Nice-to-have skills

• Problem solving

Benefits

• Flexible working hours
• Home office
• Transportation allowance
• Good transportation connections

Required application documents:

• Résumé
• Cover letter

Contact person

Barbara Steinhagen
Head of HR / Admin
[phone]