Global Programme Administrator & Budget Specialist

Global Roles; Wien; Hybrid; EUR 42.000 - 64.000; Vollzeit

Zusammenfassung

Global Roles in Vienna seeks a Programme Assistant to provide reliable administrative support for the Global Scientific and Forensic Services programme under UNODC. You will assist in planning, budgeting, recruitment, and overall programme administration to help ensure timely delivery of activities.

The role involves coordinating planning and implementation, monitoring budgets, supporting procurement, and maintaining records across multiple documents and reports in English.

Qualifikationen

• High school diploma or equivalent.
• 7 years of work experience in programme or project administration, accounting, finance, or related field.
• With a first-level university degree or higher, minimum becomes 5 years.
• ERP system experience and IT applications related to projects, spreadsheets and word processing are required.
• Experience with SAP Umoja or similar databases is desirable.
• UN System or international organization experience is desirable.
• English at UN Level II for reading, writing, listening, and speaking.

Aufgaben

• Provide assistance in support of planning and implementation activities for the Global Scientific and Forensic Programme.
• Assist in coordination of programme/project planning; monitor status of proposals; ensure documents are completed and submitted for approval.
• Assist in budget proposals analysis; interpret budget guidelines; prepare and justify budget estimates; prepare reports.
• Assist in monitoring and evaluation; categorize, update, track and analyse data; prepare revised budget estimates; ensure funds availability and approvals in UMOJA.
• Monitor spending and transactions; liaise with Field Office staff on administrative and financial issues; prepare financial reports from UMOJA; conduct project budget controlling.
• Collaborate with programme managers on performance reporting; ensure completeness and accuracy of data submitted.
• Assist in recruitment and contracts monitoring for staff and technical personnel; prepare terms of reference for consultants and contractors.
• Prepare procurement requests in UMOJA; monitor payments to vendors and expenditures.
• Provide general programme assistance; draft routine correspondence; organize meetings and trainings; maintain files/records.
• Prepare programme/project summaries and promotional material; coordinate with editors/translation services for reports in multiple languages.
• Serve as focal point for coordination and expediting of programme activities across units; manage travel, vendor payments, procurement and approvals.
• Prepare and update files and databases; generate reports, statistics, and background materials for audits and evaluation.
• Draft correspondence related to budgets and work plans; support for periodic reports.
• Prepare travel plans and organize administrative arrangements for staff missions.
• Assist with data collection and analysis; prepare data presentations and knowledge management materials.
• Assist with visualizations and updating information materials such as web pages or brochures.
• Perform other duties as assigned.

Kenntnisse

Programme Admin

Project Admin

Accounting

Finance

Budget Monitoring

ERP Systems

Umoja

SAP Database

Spreadsheets

Word Processing

Financial Support

Recruitment Support

Office Support

Ausbildung

High school diploma or equivalent

First-level university degree or higher (advantage)

Jobbeschreibung

Global Roles in Vienna seeks a Programme Assistant to provide reliable administrative support for the Global Scientific and Forensic Services programme under UNODC. You will assist in planning, budgeting, recruitment, and overall programme administration to help ensure timely delivery of activities.

The role involves coordinating planning and implementation, monitoring budgets, supporting procurement, and maintaining records across multiple documents and reports in English.