Event Manager (Project Staff)

Wirtschaftsuniversität Wien; Wien; On-site; EUR 30,000 - 36,000; Full time

Benefits offered by this job

Six weeks vacation

Flexible working hours

Mobile Working

Employee discounts

Meaningful work

Modern campus

Vibrant campus life

Excellent transport access

Job summary

Wirtschaftsuniversität Wien in Vienna seeks an Event Manager for a 3-year project supporting the European Finance Association (EFA). Based at the Institute for Finance, Banking and Insurance, you will coordinate the Annual Meeting and related initiatives, bridging high-level planning with on-site execution.

You will manage academic program logistics, vendor relations, budgets, and communications, while ensuring a welcoming environment for finance scholars worldwide.

Qualifications

• Bachelor’s degree or equivalent (Fachhochschule).
• Initial practical experience in event coordination, academic administration, project assistance, or customer support.
• Exceptional organizational skills with a proactive, independent mindset and willingness to travel for the Annual Meeting.

Responsibilities

• Coordinate paper submissions, peer reviews, scheduling, and program creation using specialized software (e.g., ConfTool).
• Manage communication with chairs, reviewers, and authors, and handle academic prize logistics.
• Organize doctoral tutorials and workshops, including student applications, grant administration, room setups, and catering.
• Evaluate venues, review supplier quotes, and support local staffing/volunteer management.
• Manage CMS website updates, newsletters, social media posts, printed programs, signage, and mobile app layouts with designers.
• Assist local hosts with budgeting and sponsor relations; document sponsor materials.
• Report operational updates to EFA leadership and co-draft annual final report.

Education

Bachelor's degree

Tools

ConfTool

CMS platforms

Job description

You want to do work that makes a difference, assume responsibility, and help create ideal conditions for excellent research and teaching? We offer an environment where you can realize your full potential. At one of Europe’s largest and most modern business and economics universities. On a campus where quality of work is also quality of life. We are looking for support at the

Institute for Finance, Banking and Insurance

Fulltime, 40 hours/week

Starting December 01, 2026, and ending after 3 years

Are you passionate about making a real impact, taking on high-level responsibility, and shaping the premier hub for European finance academics?

Based at WU Vienna within the Institute for Finance, Banking and Insurance, you will work on a 3-year project directly supporting the European Finance Association (EFA). In this role, you will serve as Event Manager, the operational backbone of the EFA, bringing its flagship Annual Meeting and global initiatives to life. You will bridge the gap between high-level planning and on-the-ground execution—from guiding the academic program and collaborating with local hosts to design engaging meetings, to establishing streamlined processes for new EFA initiatives.

Working alongside EFA leadership, host teams, and international sponsors, you will bring together every moving part of our events. Your goal will be to support a diverse academic community, ensure operations run with quiet precision, and create a welcoming, inspiring environment for finance scholars from Europe and around the world.

What to expect

• International Team: You will be based at the WU Vienna and work along an international team. The EFA Chairman, located at the WU Vienna, the EFA Executive Officer located in Brussels and the EFA Program Chairs located at the conference host institutions (e.g. 2026-Aarhus, Denmark).
• Academic Program Administration Annual Meeting: Coordinate paper submissions, peer reviews, scheduling, and program creation using specialized software (e.g., ConfTool). Manage communication with chairs, reviewers, and authors, and handle academic prize logistics.
• Doctoral & Ancillary Events: Organize events, doctoral tutorials, and workshops - managing student applications, grant administration, room setups, and catering.
• On-Site/Online Operations: Evaluate venues, review supplier quotes, support in the management of local staffing/volunteer.
• Web & Design: Manage CMS website updates, user accounts, and registrations. Build digital newsletter content, support the Executive Officer with social media posts, and coordinate printed programs, signage, and mobile app layouts with graphic designers.
• Budgeting & Sponsor Relations: Assist local host organizers by sharing institutional knowledge, partner dossiers, and documentation for sponsors and exhibitors.
• Reporting: Report operational updates to the EFA Chairman and Executive Committee, and co-draft the yearly final report.

What you have to offer

• Education: Bachelor’s degree or equivalent (Fachhochschule)
• Experience: Initial practical experience in event coordination, academic administration, project assistance, or customer support (e.g., through internships, student worker roles, or early professional experience).
• Working style & organization: Exceptional organizational skills with a structured, proactive, and independent mindset. You take ownership of your work, show high flexibility to adapt to project cycles, and are willing to travel for work trips to attend and manage the Annual Meeting.
• Language Skills: The job will be performed in English. Business fluency in English (written and spoken) is required. Proficiency in German or French is a plus, but not required.
• IT Skills: Excellent proficiency in MS Office, basic experience with Content Management Systems (CMS) for web updates, and a strong readiness to learn specialized event management tools (e.g., ConfTool).
• Personal Skills: A growth mindset with a desire to actively acquire new skills, continuously build on existing knowledge, and take pride in doing meaningful work.

What we offer you

• Six weeks of vacation/Extra vacation time
• Flexible working hours as part of a flexitime arrangement
• Mobile Working
• A wide range of benefits, from an in-house medical officer to athletic activities and a meal allowance to a variety of employee discounts
• Meaningful work in an open-minded, inclusive, and family-friendly environment
• A modern campus with spectacular architecture in the heart of Vienna
• Inspiring campus lifewith over 2,400 employees in research, teaching, and administration and approximately 21,500 students
• Excellent accessibility by public transportation

Curious? Visit our website and find out more at www.wu.ac.at/benefits For more information about EFA please see:EFA website: https://www.efa-finance.orgPast Annual Meetings: https://www.efa-finance.org/efa-annual-meeting/

The minimum monthly gross salary amounts to €2,993.50. Depending on your profile and qualifications, a higher salary may be negotiable. In addition, we offer a wide range of attractive social benefits.

WU is committed to diversity and inclusion and actively encourages applications from people of all backgrounds. Not sure if your profile fully matches our requirements? In case of equal qualification, female candidates will be given preference. Applicants with disabilities will be supported throughout each stage of the recruitment process.