Associate Programme Officer (NE)(P2)

NEFW-Division of Nuclear Fuel Cycle and Waste Technology; Wien; On-site; EUR 54,000 - 66,000; Part time

Job summary

International Atomic Energy Agency in Vienna seeks an Associate Programme Officer (NE) to support planning, coordination and monitoring of the Division's programme and budgets. The role involves data analysis, preparing reports and helping manage staffing requirements, expenditures and project timelines.

The role reports to the Division Director within NEFW and requires collaboration with multiple units to ensure timely delivery of programme activities.

Qualifications

• Bachelor's degree in management, business, economics or a related field.
• Proficiency in English; knowledge of additional UN languages is an asset.
• Experience with budget monitoring and ERP systems such as ORACLE.

Responsibilities

• Support planning, coordination and implementation of programme activities and monitoring of progress.
• Assist in preparing reports, budgets and staffing requirements; monitor expenditures.
• Provide guidance on administrative processes and coordinate with organizational units to ensure timely service delivery.

Skills

Programme management

Budget monitoring

Data analysis

English proficiency

Education

Bachelor's Degree

Tools

ORACLE ERP

Job description

Job Description - Associate Programme Officer (NE)(P2) (2026/0494 (268920))

Job Description

Organization

: NEFW-Division of Nuclear Fuel Cycle and Waste Technology

Job Posting

: 2026-11-11, 12:50:30 PM

Closing Date

: 2026-12-02, 10:59:00 PM

Duration in Months : 24

Contract Type : Temporary Assistance - Regular

Full Competitive Recruitment : Yes

This recruitment may be used to fill multiple vacancies of different contract modalities and funding types. This selection exercise may be used to generate a roster of pre-approved candidates to address future staffing needs for similar functions in any of the Departments and Offices of the Organization.

IMPORTANT NOTICE REGARDING APPLICATION DEADLINE: Please note that the closing date for submission of applications is indicated in local time as per the time zone of the applicant's location.

Organizational Setting

The Division of Nuclear Fuel Cycle and Waste Technology (NEFW) comprises the Nuclear Fuel Cycle and Materials Section, the Waste Technology Section, the Decommissioning & Environmental Remediation Section and the Research Reactor Section. The Division seeks to support Member States in building their capacity to access technologies, to share good practices and to develop safe and effective approaches across all aspects of research reactors, nuclear fuel cycle, decommissioning, radioactive waste management and environmental remediation.

Main Purpose

Reporting to the Division Director, the Associate Programme Officer (NE) supports the planning, coordination, implementation and monitoring of the Division’s programme and administrative activities including monitoring progress, deliverables and timeliness. He/she contributes to the coordination of programme activities, data analysis, preparation of reports and documentation. The Associate Programme Officer (NE) supports management in monitoring budgets, expenditures and staffing requirements, provides guidance on administrative processes, and contributes to the effective follow-up of priorities, actions and service delivery.

Role

The Associate Programme Officer (NE) is: (i) a programme support associate, assisting with programme planning, monitoring of activities, resources and budgets, and timely implementation of the Division’s programme of work; (ii) a project support officer, supporting project implementation, monitoring deliverables and timelines, and following up on agreed actions; and (iii) a team member, supporting operational processes, coordinating with relevant organizational units and contributing to effective work prioritization, knowledge sharing and improved working methods.

Functions / Key Results Expected

• Support Division Management in the planning, coordination and implementation of programme activities and contribute to approaches that support the achievement of programme objectives
• Support the preparation and review of programme and project documentation and contribute to results-based planning, monitoring and reporting, including regular environmental scan activities.
• Assist Division Management in the planning, coordination and implementation operational activities, including the preparation and review of plans, resource requirements and related documentation, and follow up on agreed actions, deliverables and timelines.
• Collect, analyse and consolidate programme performance data and information to support monitoring and assessment of results.
• Support the NE management team in monitoring project budgets, expenditures and resource requirements, including follow-up on staffing-related actions as required.
• Provide guidance and support to Implementation Assistants and other staff on operational processes related to events and travel, monitor workload distribution and priorities to support balanced and timely service delivery, liaise with relevant organizational units and refer complex or sensitive matters to the Administrative Officer or Division Director as appropriate.

Communication

Communicates orally and in writing in a clear, concise and impartial manner. Takes time to listen to and understand the perspectives of others and proposes solutions.

Achieving Results

Takes initiative in defining realistic outputs and clarifying roles, responsibilities and expected results in the context of the Department/Division’s programme. Evaluates his/her results realistically, drawing conclusions from lessons learned.

Teamwork

Actively contributes to achieving team results. Supports team decisions.

Planning and Organizing

Plans and organizes his/her own work in support of achieving the team or Section’s priorities. Takes into account potential changes and proposes contingency plans.

Name

Analytical thinking Gathers and analyses information, identifying critical relationships and patterns among data and proposes workable solutions.

Definition

Client orientation Establishes effective relationships with clients to understand and meet or exceed their needs. Finds ways to ensure client satisfaction.

Commitment to continuous process improvement Identifies opportunities for process, system and structural improvement as well as improving current practices, increasing effectiveness and achieving efficiency gains. Actively supports the application of sound quality management standards and process improvement.

Judgement/decision making Consults with supervisor/manager and makes decisions in full compliance with the Agency’s regulations and rules.

Resilience Able to remain calm in emotionally charged situations. Accepts constructive feedback in a positive manner and is able to cope with setbacks.

Required Expertise

Management and Programme Analysis Business Acumen Ability to anticipate problems and to propose innovative solutions and new approaches to enhance the management of resources and implementation of programmes.

Management and Programme Analysis Project Management Ability to collect, analyse and consolidate programme, resource and performance information and prepare clear management reports and documentation.

Management and Programme Analysis Results-based Budgeting Knowledge of budget and resource monitoring and ability to analyse expenditures and resource requirements in support of programme delivery.

Function

Management and Programme Analysis Business Acumen Ability to anticipate problems and to propose innovative solutions and new approaches to enhance the management of resources and implementation of programmes.

Name

Management and Programme Analysis Project Management Ability to collect, analyse and consolidate programme, resource and performance information and prepare clear management reports and documentation.

Qualifications, Experience and Language skills

Bachelor's Degree - University degree in management, business administration, economics, social sciences, political sciences engineering or a related field.

Minimum of two years of relevant experience in programme management, project coordination, planning, monitoring, reporting or analysis. Proficiency in office applications and data analysis tools, with knowledge of ERP systems (e.g. ORACLE). Experience in budget and resource monitoring and coordinating operational actions in liaison with organizational units and stakeholders.

Excellent oral and written command of English. Knowledge of other official IAEA languages (Arabic, Chinese, French, Russian and Spanish) is an asset.

• The IAEA's paramount consideration in the recruitment of staff member is to secure employees of the highest standards of efficiency, technical competence and integrity.
• Staff Members shall be selected without any unfair treatment or arbitrary distinction based on a person's race, sex, gender, sexual orientation, gender identity, gender expression, religion, nationality, ethnic origin, disability, age, language, social origin or other similar shared characteristic or trait.
• The IAEA is committed to gender equality and to promoting a diverse workforce. Applications from qualified women and candidates from developing countries are strongly encouraged.
• Applicants should be aware that IAEA staff members are international civil servants and may not accept instructions from any other authority. The IAEA is committed to applying the highest ethical standards in carrying out its mandate. As part of the United Nations common system, the IAEA subscribes to the following core ethical standards (or values): Integrity , Professionalism and Respect for diversity .
• The IAEA has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and the IAEA, including sexual harassment, abuse of authority and discrimination.

Evaluation process

• The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the selection criteria stated in the vacancy announcement. Applicants must provide complete and accurate information. Evaluation of qualified candidates may include an assessment exercise, which may be followed by a competency-based interview.
• Candidates under serious consideration for selection may be subject to reference and background checks as part of the recruitment process.

Appointment information

• Appointment is subject to a satisfactory medical report.
• Staff members may be assigned to any location.
• Candidates appointed to posts in the Professional and higher categories are subject to IAEA rotation policy and their maximum tour of service shall normally be seven years.
• The IAEA retains the discretion not to make any appointment to this vacancy, to make an appointment at a lower grade or with a different contract type, or to make an appointment with a modified job description or for shorter duration than indicated above.