Administrative Assistant

SICPA; Lavamünd; Hybrid; EUR 64.000 - 96.000; Vollzeit

Zusammenfassung

SICPA in Prilly, Switzerland, within the MARKING & SECURITY SOLUTIONS department, seeks an Administrative Assistant who is highly organized, proactive, and service-oriented to support multiple teams and stakeholders in an international environment.

The role covers travel arrangements, visa coordination, on-site visitor logistics, calendar management, meeting coordination, documentation, and reporting with Microsoft Office; SAP experience is a plus. Fluent French and English are required.

Qualifikationen

• Proven experience as Administrative Assistant in international settings.
• Excellent organizational and time-management skills, with attention to detail.
• Fluent in French and English; additional languages are a plus.

Aufgaben

• Manage complex international travel arrangements and itineraries.
• Coordinate visa applications and other travel-related admin tasks.
• Arrange on-site visits for customers and prospects, including logistics and bookings.
• Manage calendars, prioritize requests, and handle scheduling conflicts autonomously.
• Organize meetings, calls and workshops; prepare agendas and materials.
• Prepare and reconcile travel and expense reports in a timely manner.
• Provide day-to-day admin support to multiple teams and handle invoices and procurement.

Kenntnisse

Travel coordination

Calendar management

Multitasking

MS Office proficiency

Communication

Hospitality

Languages: French & English

Tools

SAP

Jobbeschreibung

Administrative Assistant

Location: Prilly, Switzerland

Department: MARKING & SECURITY SOLUTIONS

For our Commercial Department, we are seeking a highly organized, proactive, and service-oriented:

ROLE

• Manage complex international travel arrangements, coordinating itineraries and optimizing schedules in line with colleagues’ agendas
• Coordinate visa applications and other travel-related administrative requirements, ensuring all necessary documentation is prepared and submitted in a timely manner
• Coordinate on-site visits for customers and prospects, ensuring seamless logistics, including agendas, meeting rooms, accommodation, transportation, and restaurant bookings
• Ensure a smooth and professional visitor experience from arrival to departure
• Manage calendars autonomously, coordinating schedules, prioritizing requests, and anticipating potential conflicts
• Organize internal and external meetings, conference calls, and workshops
• Prepare meeting agendas, coordinate required materials, and support follow-up actions
• Prepare and reconcile travel and expense reports accurately and in a timely manner
• Provide day-to-day administrative support to multiple teams
• Manage purchase requests and invoices
• Prepare documents, presentations, and reports using Microsoft Office tools
• Maintain accurate records and ensure effective document organization

PROFILE

• Proven experience as an Administrative Assistant supporting multiple teams or stakeholders, ideally within an international environment
• Excellent organizational and time-management skills, with strong attention to detail and the ability to manage multiple priorities
• Proactive and service-oriented, with the ability to anticipate needs, take ownership, and work autonomously
• Strong communication and interpersonal skills, with a professional demeanor
• Flexible and adaptable, with the ability to remain calm and effective in a fast-paced environment
• High level of confidentiality, discretion, and reliability
• Hands-on, solution-oriented mindset with strong initiative
• Strong proficiency in Microsoft Office Suite (Outlook, Excel, Word, and PowerPoint)
• Experience with SAP is an advantage
• Knowledge of business etiquette and hospitality best practices is a plus
• Fluent in French and English; any additional language is an asset
• Positive attitude and strong team spirit

JOIN US!

• Our success comes from our highly skilled and talented employees
• Respectful entrepreneurship and a long-term vision are key to our success
• Our people contribute to a more secure world
• Diversity at all levels of our organization is a strength