Team Assistant

Siemens AG; Buenos Aires; On-site; ARS 600,000 - 900,000; Full time

Job summary

Siemens AG in Buenos Aires is seeking an experienced Executive Assistant to coordinate calendars, meetings, and day-to-day activities across internal and external stakeholders. The role requires advanced English, strong organizational skills, and discretion to support leaders and teams in a fast-paced, international setting.

You will organize travel, prepare materials, and help onboarding while identifying process improvements and ensuring accurate documentation across functions and locations.

Qualifications

• 2+ years in Executive Assistant or similar roles.
• Experience coordinating calendars and travel.
• Experience with international stakeholders.
• Strong organizational skills and attention to detail.
• Ability to handle sensitive information with discretion.

Responsibilities

• Coordinate calendars, meetings, and day-to-day activities with internal and external stakeholders.
• Act as a point of contact for different business requests, ensuring coordination and follow-up.
• Organize business travel, including transportation, accommodation, itineraries, and related administrative activities.
• Provide logistical support for meetings, workshops, virtual sessions, and team events.
• Prepare and update presentations, reports, trackers, and other business materials.
• Assist leaders and teams with general administrative and organizational activities.
• Coordinate across different functions and locations to move topics forward.
• Help new team members navigate relevant processes, tools, and ways of working.
• Maintain accurate documentation and support the organization of team information.
• Identify opportunities to simplify administrative processes and improve everyday ways of working.

Skills

Advanced English

Calendar coordination

Stakeholder communication

Multi-tasking

Organizational skills

Discretion

Tools

Microsoft 365 Suite

Job description

Here at Siemens, we take pride in enabling sustainable progress through technology. We do this through empowering customers by combining the real and digital worlds. Improving how we live, work, and move today and for the next generation! We know that the only way a business thrives is if our people are thriving. That’s why we always put our people first. Our global, diverse team would be happy to support you and challenge you to grow in new ways. Who knows where our shared journey will take you?

Key Responsibilities

• Coordinate calendars, meetings, and day-to-day activities with internal and external stakeholders.
• Act as a point of contact for different business requests, ensuring appropriate coordination and follow-up.
• Organize business travel, including transportation, accommodation, itineraries, and related administrative activities.
• Provide logistical support for meetings, workshops, virtual sessions, and team events.
• Prepare and update presentations, reports, trackers, and other business materials.
• Assist leaders and teams with general administrative and organizational activities.
• Coordinate across different functions and locations to ensure requests and pending topics move forward.
• Help new team members navigate relevant processes, tools, and ways of working.
• Maintain accurate documentation and support the organization of team information.
• Identify opportunities to simplify administrative processes and improve everyday ways of working.

Qualifications

• Advanced English skills, both written and spoken, are required.
• 2+ years of experience in roles such as Executive Assistant, Administrative Assistant, Team Coordinator, Business Support, Customer Service, Travel Coordination, or similar positions.
• Strong organizational skills and ability to handle multiple priorities simultaneously.
• Confident communicating with different stakeholders in an international environment.
• Proactive and service-oriented mindset, with strong attention to detail.
• Good command of Microsoft 365, especially Outlook, Teams, PowerPoint, Word, and Excel.
• Ability to handle sensitive information with professionalism and discretion.

Create a better #TomorrowWithUs!

We value your unique identity and perspective, recognizing that our strength comes from the diverse experiences and perspectives of our team.

We are committed to equal opportunity and to building a work environment that reflects the diversity of society.

We support your personal and professional growth by providing the resources you need to thrive.

Come as you are and help us build a better tomorrow.

It is our commitment to protect the environment, promote health, and ensure that all our activities are carried out under safe conditions.