Luxury Travel Logistics Coordinator – Advisor Partnerships

Ultimate Jet Vacations; Buenos Aires; Presencial; ARS 700.000 - 1.100.000; Jornada completa

Descripción de la vacante

Ultimate Jet Vacations seeks a Logistics Coordinator, Advisor Partnerships to support growth by handling events, FAM trips, and client fulfillment. You will coordinate logistics, invitations, and post-event follow-ups, ensuring high-quality experiences for advisor clients.

You will work with the Head of Business Development and Directors to manage itineraries, gifting, webinars, and reporting, applying strong organizational and communication skills in a fast-paced environment.

Formación

• 2–4 years of experience in coordination, logistics, events, or a similar role (hospitality, travel, or business development support experience is a plus).
• Strong organizational skills with the ability to manage multiple priorities and deadlines.
• Excellent communication skills, with fluency in English (written and spoken).
• Tech-savvy with experience using platforms such as Zoom, CRM tools, reporting dashboards (Tableau experience preferred), and itinerary management tools (FamGuru experience is a plus).
• Detail-oriented with strong record-keeping and documentation habits.
• Comfortable working both independently and collaboratively in a fast-paced environment.
• A proactive problem-solver who can anticipate needs and follow through on tasks with minimal oversight.

Responsabilidades

• Event Coordination: Organize and coordinate company participation in networking events, trade shows, and conferences, including managing invitations, RSVPs, registrations, and event materials.
• Follow-up after events to ensure logistics are completed and records updated.
• FAM Trips: Develop detailed itineraries with flights, accommodations, transport, and activities; use FamGuru for management.
• Post-trip feedback collection to strengthen relationships and encourage repeat business.
• General Support: Manage client gifting and assist with webinars (registration, Zoom setup, materials).
• Collaborate on special projects with Head of Business Development and Directors; assist with override tracking and reporting.
• Produce production reports from Tableau and other platforms to support account reviews and client meetings.

Conocimientos

Coordination

Logistics

Events

Hospitality

Travel

Business development support

Organizational skills

Communication skills

English fluency

Tech-savvy

Zoom

CRM tools

Tableau experience

FamGuru experience

Herramientas

FamGuru

Tableau

Zoom

CRM tools

Itinerary management tools

Descripción del empleo

Ultimate Jet Vacations seeks a Logistics Coordinator, Advisor Partnerships to support growth by handling events, FAM trips, and client fulfillment. You will coordinate logistics, invitations, and post-event follow-ups, ensuring high-quality experiences for advisor clients.

You will work with the Head of Business Development and Directors to manage itineraries, gifting, webinars, and reporting, applying strong organizational and communication skills in a fast-paced environment.