Workshop Administrator

STS Group; Dubai; On-site; AED 120,000 - 200,000; Full time

Job summary

A leading transport services company in Dubai is seeking a Workshop Executive to support workshop operations through accurate job card preparation, vehicle maintenance schedules, and coordination with teams. Ideal candidates will have a Bachelor’s degree in mechanical or automotive engineering, strong communication skills, and at least three years of experience in the automotive industry. The role offers opportunities to contribute to operational efficiency and team success.

Qualifications

• Minimum of three years of experience in a Workshop Executive role.
• Sufficient experience in the automotive / transport industry.
• Strong understanding of automotive technology.

Responsibilities

• Prepare and process job cards and material vouchers.
• Maintain vehicle records and schedule maintenance.
• Assist with daily attendance and waste disposal tracking.

Skills

Strong communication skills

Ability to build relationships

Data entry skills

Time management

Coordination skills

Quality customer service

Education

Bachelor’s degree in mechanical / automotive engineering

Tools

ERP software

MS Office

Job description

Overview

The Role The role is responsible for supporting smooth workshop operations through accurate preparation and processing of job cards, material vouchers and financial updates while ensuring compliance with company standards. The position also maintains vehicle records, schedules preventive maintenance, updates systems, and assists with daily attendance, waste disposal tracking, and coordination with purchase and accounts teams to achieve operational efficiency, and strong team support.

Responsibilities

• Support workshop operations through accurate preparation and processing of job cards, material vouchers and financial updates.
• Maintain vehicle records and schedule preventive maintenance.
• Update systems and assist with daily attendance and waste disposal tracking.
• Coordinate with purchase and accounts teams to achieve operational efficiency and provide strong team support.

Qualifications

• Bachelor’s degree in mechanical / automotive engineering.
• Strong communication skills, both written and verbal
• Ability to build and maintain strong working relationships
• Proficiency in workshop / job card software (e.g., ERP, EDGE), with data entry and general computer skills (MS Office, intranet systems)
• Basic accounting skills and petty cash handling experience
• Effective time management and prioritization skills
• Coordination skills for working with operations, purchase, and accounts teams
• Minimum of three years of experience in a Workshop Executive role within a large workshop / organization.
• Sufficient experience in the automotive / transport industry.
• A strong understanding of automotive technology and the automotive industry
• The ability to communicate with drivers, mechanics, and Foreman’s.
• Quality customer service knowledge.

About the company

STS Group offers a broad spectrum of transport and technical services for the education and corporate business sectors. Our purpose is to shape a better world by being a reliable partner of choice for passenger transport solutions across the GCC through our core values of Safe, Timely, Smart. As a vision-driven brand, we take a long-term view of everything we do. Our dynamism and passion for innovation have helped us achieve sustainable success in a short period. Headquartered in Dubai in the United Arab Emirates, the STS Group employs over 3,000 team members across the GCC. We take a long-term view of everything we do, and our dynamism and passion for innovation have helped us achieve sustainable success in a short period. Headquartered in Dubai in the United Arab Emirates, the STS Group employs over 3,000 team members across the GCC.