Workplace & Admin Coordinator | Dubai, UAE

WSP; Dubai; On-site; AED 60,000 - 120,000; Full time

Job summary

A leading international consultancy is seeking a motivated UAE National for the role of Coordinator - Workplace & Admin in Dubai. This position involves organizing internal meetings, supporting onboarding, and enhancing employee experience. Recent graduates with a diploma or bachelor's in related fields are encouraged to apply. The ideal candidate will possess strong organizational skills and a customer service mindset.

Qualifications

• UAE Nationality (with a valid Family Book).
• 0-2 years of work experience.
• Basic proficiency in Microsoft Office.

Responsibilities

• Assist in organizing internal meetings and employee engagement activities.
• Provide logistical and administrative support for wellness initiatives.
• Support onboarding arrangements for new joiners.
• Greet and welcome all visitors and clients.

Skills

Strong communication skills

Interpersonal skills

Customer service mindset

Organizational skills

Education

Diploma or bachelor's degree in business administration

Tools

Microsoft Office (Outlook, Word, Excel, PowerPoint)

Job description

Job Description

WSP is looking for a motivated and professional UAE National to join our team as a Coordinator - Workplace & Admin. The position provides hands-on experience in office coordination, administrative support, and client-facing responsibilities, forming a strong foundation for a long-term career in administration, operations, or corporate services. It's an excellent opportunity to grow within a supportive and dynamic team committed to developing national talent.

Responsibilities

• Assist in organizing internal meetings, employee engagement activities, and team events.
• Provide logistical and administrative support for wellness initiatives and wellbeing campaigns.
• Support onboarding arrangements for new joiners, including welcome kits, desk preparation, and orientation logistics.
• Participate in special projects and contribute to initiatives aimed at enhancing employee experience and workplace efficiency.
• Greet and welcome all visitors and clients in a professional and courteous manner.
• Maintain a clean, organized, and welcoming front desk area and shared office spaces.
• Receive, sort, and distribute incoming mail and deliveries; arrange outgoing shipments as required.
• Monitor inventory and coordinate replenishment of office and pantry supplies, liaising with vendors as needed.
• Support daily administrative tasks such as document preparation, filing, scanning, and data entry.
• Provide secretarial and administrative support to management, including scheduling meetings, preparing agendas, and drafting basic correspondence.
• Assist in maintaining workplace health and safety protocols and support emergency procedures when needed.

Qualifications

• UAE Nationality (with a valid Family Book).
• Recent graduate with a Diploma or bachelor's degree in business administration, Communications, or a related field.
• 0-2 years of work experience.
• Strong communication and interpersonal skills in both English and Arabic.
• Basic proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint).
• Professional demeanor with a positive attitude and customer service mindset.
• Ability to multi-task and stay organized in a fast-paced, client-facing environment.
• A genuine interest in building a career in corporate services, administration, or HR.
• Willingness to learn, collaborate with diverse teams, and grow within the organization.
• Flexibility to support occasional internal events or office coordination tasks.

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