Warehouse Coordinator

Medica Group; Dubai; On-site; AED 40,000 - 60,000; Full time

Job summary

A leading company in aesthetic medicine solutions is seeking a Warehouse Coordinator in Dubai. This role involves managing deliveries and invoicing while ensuring compliance with regulations. The ideal candidate will have a degree in Business Management or Supply Chain and experience in shipping processes.

Qualifications

• Minimum 1-3 years of proven experience in a similar role.
• Proficiency in English communication and writing is essential.
• Experience in shipping aesthetic products or medical equipment is a plus.

Responsibilities

• Coordinate inbound and outbound activities while managing invoicing processes.
• Communicate shipping status to clients and sales teams.
• Handle delays and liaise with logistics providers effectively.

Skills

Problem-solving

Negotiation

Analytical skills

Education

Bachelor degree in Business Management

Bachelor degree in Supply Chain

Tools

Microsoft Excel

Job description

Description

Medica Group, a Partner of choice for aesthetic medicine solutions technologies. We represent the leading companies in the world of Aesthetic, Medical equipment and Skin Products in MENA and Southeast Asia.

Our 200 multicultural employees are passionate about improving people’s lives with different skin and body needs. Our team succeeds in an environment that encourages forward thinking, innovation, and creativity in the distribution, marketing, and sales of aesthetic and medical equipment, face and body solutions, and digital dentistry. We hire talented people who can thrive on responsibility, develop, and grow their career.

Role Summary

The Warehouse Coordinator will be responsible for monitoring and managing Inbound & outbound deliveries locally and/or regionally while ensuring a smooth workflow in the invoicing process and orders/shipments transportation.

Job Responsibilities

• Coordinate and follow up on the inbound and outbound activities & mentoring Tatmeen portal requirements on a daily basis.
• Communicate with clients and sales team the shipping status of the respective orders.
• Handle any delay, mis-discharge or incident in a fast and efficient way while limiting damages and minimizing extra cost.
• Liaise with stakeholders (customers, sub-distributors, sales managers, production units and logistic personnel) to meet and exceed their expectations.
• Prepare quotes, invoices and delivery orders through Company’s ERP systems (SAP, CRM) in a timely manner.
• Verify and validate content of invoices as per requirements and order information while managing and resolving complications or discrepancies.
• Coordinate with project controller to ensure that the documents are followed according to the contract
• Ensure compliance with regulatory and competent authorities.
• Liaise with the 3rd Party Logistics Provider (3PL) to obtain information relating to the preparation and shipping of customer purchase orders.
• Raise RMA (Returns Management Authorization) and Faulty Product requests from customers, notifying the 3PL and Credit Control of pending returns.
• Resolve product or service problems by clarifying the customer's complaint; determining the cause of the problem; selecting and explaining the best solution to solve the problem; expediting correction or adjustment; following up to ensure resolution
  
  

Qualification

• Bachelor degree in Business Management, Supply Chain or related field.
• Previous experience in shipping aesthetic products and medical equipment is a plus.
• Previous experience in shipping processes and invoicing is a plus.
• Proficiency in using Microsoft Excel.
• High problem-solving skills.
• Ability to negotiate with vendors, suppliers, shipping companies and internal stakeholders to maximize quality of service and maintain quality standards.
• Strong analytical skills.
• Proficiency in writing and communication in English.
  
  

Experience

• Minimum 1-3 years of proven experience in a similar role.