Warehouse & Admin Coordinator: Logistics & Safety

Warehouse Receptionist - Maersk, Dubai; Dubai; On-site; AED 60,000 - 90,000; Full time

Job summary

Maersk in Dubai is seeking a proactive Warehouse Receptionist to support our Customer Experience Supply Chain Management team. You will oversee warehouse operations, supervise the office admin for Warehouse, and provide essential administrative support to keep the site running smoothly.

The role requires a Bachelor's in Business Administration or equivalent and at least three years post-qualification experience.

Qualifications

• Bachelor’s degree required.
• Minimum 3 years post-qualification experience in a similar role.
• Ability to work with MS Office; some accounting understanding is a plus.
• Forward thinking, planning and execution skills.
• Understanding and respect of others.

Responsibilities

• Ensure smooth running of our company warehouse.
• Manage and supervise our office admin for Warehouse.
• Undertake all office administration tasks, ensuring the rest of the staff has adequate support to work efficiently.
• Manage the filing system of your section of Administration.
• Ensure that company equipment and assets are functional.
• Ensure that the office premises, storerooms, car park, etc. are always kept neat, tidy, organised and safe, and report and rectify any unsafe situations.
• Assist with the organisation of social activities.
• Assist in ensuring peaceful relations with all other parties.
• Ensure emails are read daily and replied timely.
• Be aware of corporate guidelines, rules and regulations pertaining to current position. Confidentiality in all aspects shall be strictly observed
• Facilitate Office events; complete special projects by organising and coordinating information and requirements, planning, arranging and meeting schedules, monitoring results
• Provide supplies by identifying needs for reception, switchboard, mailroom, kitchen; establishing policies, procedures and work schedule
• Manage invoicing and expense control relating to the premises and serviced office environment
• Ensure invoices are paid on time
• Provide statistical and budget reports
• Liaise with other department’s needs
• Liaise with HSSE to prevent any related issues
• Ensure company’s policies and security requirements are met
• Handle petty cash
• Collaborate with finance to ensure payments are completed in a timely manner
• Implement Maersk HSSE standards and guidelines in the Warehouse
• Carry out worksite inspections and HSE training & emergency response drill
• Provide HSE induction training to new employees, foreign colleagues & visitors
• Ensure that corrective actions resulting from accidents/near misses, audits, inspections & risk assessments are implemented
• Collect inputs through consultation & participation from staff to improve the Health, Safety & Environmental performance
• Roll‑out Global Safety Day activities and communicate to employees
• Keep HSE notice boards updated
• Oversee local Permit to Work program for employees and vendors/subcontractors
• Support Risk Assessments/Environmental Aspects & Impacts and monitor progress of measures to mitigate risks and control environmental exposure to a tolerable level; report it to the Business Unit Manager
• Support accident and near miss investigations
• Support collection of HSE statistics on a regular basis and report to the Area HSSE Manager
• Assist the warehouse site manager in selecting First Aiders, Fire Wardens; ensure certifications are current & first aid kits replenished
• Liaise with warehouse site manager to ensure PPE & Equipment register is maintained and up to date
• Act as a backup for Customer Service team

Skills

MS Office

Education

Bachelor’s Degree in Business Administration or equivalent

Tools

MS Office

Job description

Maersk in Dubai is seeking a proactive Warehouse Receptionist to support our Customer Experience Supply Chain Management team. You will oversee warehouse operations, supervise the office admin for Warehouse, and provide essential administrative support to keep the site running smoothly.

The role requires a Bachelor's in Business Administration or equivalent and at least three years post-qualification experience.