Vendor Inspection Coordinator

Orbit International Survey Services; Sharjah; On-site; AED 60,000 - 120,000; Full time

Job summary

A leading engineering management firm is seeking a meticulous Vendor Inspection Coordinator to oversee quality control and HR operations. This role combines precision and adaptability in managing inspections and supporting recruitment, ideal for professionals with experience in both areas. Candidates must hold a relevant bachelor's degree and possess strong organizational and communication skills to thrive in this dynamic environment.

Qualifications

• 5-8 years of relevant experience in a QA/QC Coordinator or similar role.
• Hands-on experience in HR coordination.
• Proven knowledge of ISO standards and quality assurance procedures.

Responsibilities

• Manage and monitor inspection schedules across all active projects.
• Prepare and maintain QA/QC documentation.
• Support the recruitment cycle for technical staff.

Skills

Quality Control Inspection

HR Coordination

Communication Skills

Organizational Skills

Education

Bachelor’s Degree in Engineering or a related field

Tools

MS Office Suite

Job description

Orbit International Survey Services (Orbit ISS) is an industrial asset integrity engineering management firm based in United Arab Emirates, since 2006. We are an ISO 9001:2015, ISO 14001:2015 & ISO 45001:2018 accredited company and have provided asset integrity solutions to high-profile clients throughout the Middle East, North America, and Asia. Founded on the principles of safety, quality, and environmental stewardship, Orbit ISS is committed to providing world-class services and technology that help our clients address complex challenges in the oil, gas, marine and renewable energy sectors.

Visit our website at www.orbitiss.com to learn more.

Role Overview:

Orbit International Survey Services LLC is seeking a highly organized and experienced Vendor Inspection Coordinator to join our dynamic team. This dual-role position is ideal for candidates who excel in both quality control inspection and HR/administrative coordination. The successful candidate will play a key role in ensuring the integrity of inspection operations and project compliance, while also supporting HR functions such as recruitment and employee documentation.

This is a fast-paced role requiring precision, adaptability, and excellent communication skills—ideal for professionals looking to contribute to large-scale engineering and inspection projects across the UAE and beyond.

Key Responsibilities:

Quality Control & Inspection Coordination

• Manage and monitor inspection schedules, ensuring timely execution across all active projects.
  
• Prepare, update, and maintain all QA/QC documentation, including reports, checklists, and compliance logs.
  
• Coordinate with inspection teams, third-party inspectors, clients, and contractors to ensure accuracy and on-time delivery of reports.
  
• Participate in project meetings with EPC contractors, PMC consultants, and clients to provide QC insights and updates.
  
• Maintain up-to-date calibration and certification records for inspection equipment and personnel.
  
• Assist in preparing documentation for internal and external quality audits.
  

HR & Administrative Support

• Support the recruitment cycle for technical staff, from candidate sourcing and screening to onboarding and deployment.
  
• Manage employee records including training certificates, HSE documentation, and compliance files.
  
• Coordinate induction programs and training schedules for new hires.
  
• Ensure alignment of all personnel records with client and site-specific requirements.
  
• Liaise with payroll, project teams, and finance to track timekeeping, attendance, leave records, and mobilization data.
  
• Provide administrative assistance for manpower planning, visa processing, and compliance with UAE labor regulations.
  

Orbit International Survey Services (Orbit ISS) is an industrial asset integrity engineering management firm based in United Arab Emirates, since 2006. We are an ISO 9001:2015, ISO 14001:2015 & ISO 45001:2018 accredited company and have provided asset integrity solutions to high-profile clients throughout the Middle East, North America, and Asia. Founded on the principles of safety, quality, and environmental stewardship, Orbit ISS is committed to providing world-class services and technology that help our clients address complex challenges in the oil, gas, marine and renewable energy sectors.

Visit our website at www.orbitiss.com to learn more.

Role Overview:

Orbit International Survey Services LLC is seeking a highly organized and experienced Vendor Inspection Coordinator to join our dynamic team. This dual-role position is ideal for candidates who excel in both quality control inspection and HR/administrative coordination. The successful candidate will play a key role in ensuring the integrity of inspection operations and project compliance, while also supporting HR functions such as recruitment and employee documentation.

This is a fast-paced role requiring precision, adaptability, and excellent communication skills—ideal for professionals looking to contribute to large-scale engineering and inspection projects across the UAE and beyond.

Key Responsibilities:

Quality Control & Inspection Coordination

• Manage and monitor inspection schedules, ensuring timely execution across all active projects.
  
• Prepare, update, and maintain all QA/QC documentation, including reports, checklists, and compliance logs.
  
• Coordinate with inspection teams, third-party inspectors, clients, and contractors to ensure accuracy and on-time delivery of reports.
  
• Participate in project meetings with EPC contractors, PMC consultants, and clients to provide QC insights and updates.
  
• Maintain up-to-date calibration and certification records for inspection equipment and personnel.
  
• Assist in preparing documentation for internal and external quality audits.
  

HR & Administrative Support

• Support the recruitment cycle for technical staff, from candidate sourcing and screening to onboarding and deployment.
  
• Manage employee records including training certificates, HSE documentation, and compliance files.
  
• Coordinate induction programs and training schedules for new hires.
  
• Ensure alignment of all personnel records with client and site-specific requirements.
  
• Liaise with payroll, project teams, and finance to track timekeeping, attendance, leave records, and mobilization data.
  
• Provide administrative assistance for manpower planning, visa processing, and compliance with UAE labor regulations.
  

Requirements

• Bachelor’s Degree in Engineering or a related field.
  
• 5–8 years of relevant experience in a QA/QC Coordinator or similar role within the inspection or engineering industry.
  
• Hands-on experience in HR coordination, particularly in field staff recruitment and documentation.
  
• Proven knowledge of ISO standards, quality assurance procedures, and HR compliance.
  
• Must hold a valid CSWIP certification (preferred).
  
• Proficiency in MS Office Suite; ERP and workforce management system experience is a plus.
  

Preferred Candidate Profile:

• Currently on a Visit Visa or with a Canceled Visa status in the UAE.
  
• Available for immediate joining or with minimal notice period.
  
• Holding a valid UAE driver’s license is advantageous.