UAEN - Facilities Administrator

Bachelor of Business Administration (Management)

Nationality: Any Nationality

Vacancy: 1 Vacancy

Job Summary/Goals

The Facilities Administrator reports to Facilities Coordinator /Facilities Manager and is responsible for providing support to ensure facilities services are provided in an effective and efficient manner. Must also always demonstrate a high level of security awareness and have knowledge of emergency evacuation procedures and Health & Safety.

Essential Duties and Responsibilities

• Assessing building maintenance issues by conducting weekly walks of the building and recording the findings.
• Working with the Facilities Manager and Moves and Changes team to address internal space requirements and to organise/assist with team moves.
• Monitoring stock levels of stationery and consumables used by employees and placing orders with suppliers.
• Managing internal moves within the building with the Facilities Manager.
• Working with Facilities Manager and Moves and Changes team to maintain floor plans.
• Assisting in setting up in-house and external events as and when required.
• Working with the Building Operations team and reporting all defective H&S equipment to the respective person and arranging for repairs to be carried out.
• Supporting the Office Service Coordinator regarding vendor management and Soft Service Support as needed.
• Managing fire wardens and first aiders and assisting with scheduling training and refresher training as necessary.
• Upkeep and review of manuals, handbooks, guidance notes, etc.
• Covering Receptionist Role & Responsibilities when required.
• Understanding primary responsibilities of Meetings and Events and supporting M&E Specialist when required.
• Managing day-to-day mail room operations, deliveries, enquiries, etc.
• Being aware of basic procedures, courier suppliers, and all external key contacts.
• Managing mail-related supplies stock and placing orders when needed.
• Other tasks and duties as required.

Skills/Competencies

• Pro-active and hands-on, happy to support other team members.
• Knowledge of Facilities Management processes preferable.
• IT Skills: Outlook, Excel, Word.
• Professional, friendly, and welcoming attitude.
• Good attention to detail.
• Ability to show initiative.
• Excellent communication skills.
• Organisational skills and the ability to prioritise a busy workload.
• Customer service background essential.

Qualifications

• Degree would be beneficial.
• Technical facilities background preferred (Facilities Management, Human Resource Management, Business Administration, or Marketing).

Location: On-site Dubai, ARE

If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements. We’re interested in getting to know you and what you bring to the table!