UAEN Assistant Manager - Events and Activations - Dubai Holding Community Management

Dubai Holding; United Arab Emirates; On-site; AED 120,000 - 200,000; Full time

Job summary

Dubai Holding seeks a dynamic Assistant Manager – Events & Activations to support the planning and execution of impactful events. This role involves coordinating logistics, stakeholder management, and marketing support, ensuring events align with strategic objectives. The ideal candidate will have a strong background in event management and excellent communication skills to enhance community engagement.

Qualifications

• 2-5 years of progressive experience in event planning and execution.
• Ability to manage multiple tasks and deadlines.
• Results-oriented and team-focused approach.

Responsibilities

• Support the planning and execution of various events.
• Oversee on-site management during events.
• Prepare reports and evaluate event performance.

Skills

Project Management

Communication

Negotiation

Organizational Skills

Education

Bachelor's degree in Event Management, Marketing, Communications, or Hospitality

Tools

Microsoft Office Suite

Event Management Software

Job description

Job Summary

We're looking for a dynamic and highly organized Assistant Manager – Events & Activations to join our team at DHCM. In this role, you'll be instrumental in supporting the planning, execution, and delivery of a diverse range of events and activations that enhance our brand, engage our communities, and achieve our strategic objectives. You'll work closely with the Senior Manager to ensure every event, from concept to completion, is seamlessly managed, impactful, and memorable.

Key Responsibilities

• Event Planning & Coordination:
  • Support the Senior Manager in developing comprehensive event concepts, proposals, and project plans for various events and activations (e.g., community events, corporate functions, brand launches, public activations).
  • Assist with budgeting, timeline creation, and resource allocation for each project.
  • Coordinate logistics for events, including venue selection, vendor management (e.g., catering, AV, staging, entertainment), permitting, and supplier negotiations.
• Execution & On-Site Management:
  • Oversee the on-site setup, execution, and dismantling of events, ensuring all elements are delivered according to plan and to the highest standards.
  • Act as a key point of contact during events, troubleshooting issues and making real-time decisions to ensure smooth operations.
  • Manage event staff, volunteers, and vendor teams during execution.
• Stakeholder & Vendor Management:
  • Cultivate and maintain strong relationships with internal departments (e.g., Marketing, Sales, Facilities, Security) and external partners (e.g., suppliers, agencies, government entities).
  • Ensure clear communication and alignment with all stakeholders throughout the event lifecycle.
• Marketing & Communications Support:
  • Collaborate with the Brand & Communications team to develop promotional materials and communication plans for events.
  • Assist in managing event registration, attendee communications, and feedback collection.
• Reporting & Evaluation:
  • Prepare pre-event briefings and post-event reports, including performance analysis, budget reconciliation, attendee feedback, and lessons learned.
  • Contribute to identifying opportunities for process improvement and enhanced event ROI.
• Compliance & Risk Management:
  • Ensure all events comply with relevant local regulations, health and safety standards, and company policies.
  • Assist in identifying and mitigating potential risks associated with events.

Qualifications

• Bachelor's degree in Event Management, Marketing, Communications, Hospitality, or a related field.
• A minimum of 2-5 years of progressive experience in event planning, management, and execution, ideally within a large organization, agency, or the hospitality/real estate sector in Dubai/UAE.
• Proven track record of assisting in the successful delivery of a variety of events and activations.
• Strong project management skills, with the ability to manage multiple tasks and deadlines simultaneously.
• Excellent organizational skills and meticulous attention to detail.
• Exceptional communication (written and verbal), negotiation, and interpersonal skills.
• Ability to work effectively under pressure, adapt to changing priorities, and solve problems creatively.
• Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook) and experience with event management software or CRM systems is a plus.
• A proactive, results-oriented, and team-focused approach.
• Flexibility to work irregular hours, including evenings and weekends, as required by event schedules.
• A valid UAE Driving License is often preferred.